Smooth Enterprise-Wide Email Migration using SysTools Export Notes

How an Enterprise Used Export Notes – Successfull

SysTools Export Notes was used by an enterprise and it proved really helpful for them by making the Lotus Notes to Microsoft Outlook PST migration process easier, which otherwise had been quite tough.

The Search for an Alternative Messaging Platform
An organization, that had been using Lotus Notes for its email and messaging needs for more than a decade,  decided to look for an alternative messaging platform for the following reasons:

  • There was a need for better performance and security
  • Cost of Lotus Notes licenses was quite high
  • The high cost of maintenance of the existing Lotus Notes infrastructure was pushing up their operating costs

Some of the characteristics of their existing messaging platform were as follows:

  • The existing enterprise messaging system was huge and had more than 700 mailboxes
  • The average size of each mailbox was around 1.5GB
  • The average volume of emails exchanged during a month was around 500K
  • The total size of data to be migrated was over 1200 GB

The IT team decided to migrate to Microsoft Outlook that offered almost identical features at cheaper licenses, had tighter security settings, and whose Total Cost of Ownership was lower than that of Lotus Notes.

The Search for an Efficient Email Migration (NSF to PST Conversion) Tool
The IT team was then faced with daunting task of looking for product that can facilitate the migration of mailboxes from the existing platform to the new one. The IT team first explored the option of developing an email migration product in-house. But after conducting a feasibility study, it was decided that it would be better to opt for a third party product for the job.

Once the decision to use a third party product was taken, all the popular products available in the market were considered and evaluated. Given that there were a large number of mailboxes that had to be migrated, it was essential that the selected product is easy to deploy and simple to use. Apart from offering almost all features provided by other vendor, SysTools Export Notes is the only product that is easy to deploy and use with minimal technical support.

Also, maintenance of message fidelity in the HTML format is time consuming and expensive. Export Notes’ unique feature of not migrating emails in the HTML format in the Outlook would ensure that the migration would be completed quickly and cost effectively. The IT team then concluded that if the message fidelity in terms of HTML is maintained then it will increase the overall time of migration which in turn increases the cost of the migration project. Thus it was decided to go ahead with SysTools Export Notes for NSF to Outlook migration.

Successful Notes to PST Migration with SysTools Export Notes
SysTools Export Notes, being extremely easy to use, was deployed on the machines of each individual user, who could then migrate their own mailboxes without assistance from the technical team. Each user had to follow the following simple steps to convert .nsf files to .pst files:

  1. Install the Microsoft Outlook and Lotus Notes client on the machine
  2. Configured a POP3 account on Outlook
  3. Ensure that Lotus Notes is not connected to the Domino server
  4. Migrate mailboxes using Export Notes

The entire Notes to Outlook migration process was completed in just around 3 weeks. Minor hitches in special cases were swiftly resolved by the SysTools Support. 

Overall, SysTools Export Notes successfully helped the organization achieve its objective of moving to a more efficient messaging platform (i.e. from Lotus Notes to MS Outlook) in keeping with its claim that anyone can use their product without technical help.

 

New modernized version of Export Notes 7.6 now works faster than the previous version to convert Lotus Notes NSF file to Outlook PST files and gives 100% outcome of Lotus Notes to Outlook conversion of encrypted NSF emails also.

If you also want to know more about our Export Notes utility then please click here on DOWNLOAD NOW link and if you found our software more reliable and efficient email conversion tool the you can click here to ORDER ONLINE to get the personal license and business license of our software starting at price $250.