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Guide For SysTools MBOX Converter

Convert MBOX files of 20+ Email Clients into PST, PDF, EML, MSG, NSF & HTML
Using SysTools MBOX Converter Software

It supports MBOX/MBX/MBS/SBD files of All Origins. To Name a few: Mozilla Thunderbird, Netscape, Apple Mail, Eudora, Entourage, Spicebird, The Bat!, Gmail Takeout (*mbox), Google Vault (*mbox), etc.

Important Note: Thunderbird supports two file formats to store its emails – MBOX and Maildir. This software only works with MBOX files to convert Thunderbird data. If your Thunderbird emails are stored in Maildir format, then please use SysTools Maildir converter.

You can check the Message Store Type in Thunderbird here.

To export Thunderbird Address Book (contacts) along with emails, you can use SysTools MAB Converter along with this MBOX to PST converter. Both these software come as a bundle and can be purchased at a discounted price.

STEP 1

To start with the conversion process, go to Start Menu » Search SysTools MBOX Converter » click & launch the tool.

mbox-converter tool

STEP 2

Click on Add File to add single or multiple .mbox file(s) into the software.

add-file

STEP 3

select email application

Choose One Option:

STEP 3.1

Select the configured email application and choose the radio button "Default Profile Configured" & click on Next button.

default profile

STEP 3.2

Select the identity to fetch all its database.

select identity

STEP 3.3

You can also click on "Convert All Identities" option to export all the accounts data from the selected email client. Click on Process button.

convert identities

STEP 3.1

You can fetch MBOX files from the location known to you, by selecting the option "Select File/Folder System" Click Next button.

add file

STEP 3.2

Click on […] button to browse the MBOX Files.

browse mbox

STEP 3.3

Select MBOX file & click Open

click open

STEP 3.4

Or use Folder mode to select bulk MBOX files at a time.

use folder mode

STEP 3.5

Select the folder that contain MBOX files. Click on Ok button.

folder selection

STEP 3.6

Click on Process to start the scanning of MBOX emails.

process folder

STEP 4

Click on the Folder List to display the complete hierarchy of all the MBOX files added into the software.

loading email

STEP 5

In the Mail section, click on any mailbox folder to view its emails along with attachments.

Important Note: Once the file scan completes, if you don't want to view emails and start conversion directly, you can click on the Export button present in the top bar. Directly Jump to Step 10.

preview emails

STEP 6

As the email load in the Preview window, you can stop the process in between by clicking Stop button.

stop process

STEP 7

You can also switch the view mode of the emails, i.e. either as Horizontal or Vertical View as per your convenience.

switch view

STEP 8

The Preview Modes of the software are as follows:

Normail Mail View:

preview mail

Hex View:

preview hex

Properties View:

preview properties

Message Header View:

preview header

MIME View:

preview mime

Email Hop View:

preview email hop

HTML View:

preview html

RTF View:

preview rtf

Attachments View:

preview attachments

STEP 9

EXPORT SELECTIVE EMAILS

Mark the checkboxes corresponding to each email that you wish to convert. And right-click to choose the Export button or you can also select the right side Export Button.

export selective

The interface of the tool will be like this. Browse your destination location and proceed with conversion

browse location

STEP 10

For bulk conversion, select the Export button on top of the menu without marking any checkboxes.

export all folder

STEP 11

Select the option as per your preference:

  • Check all mailboxes to export all the MBOX files at a time.
  • Check particular folders to export only the selected MBOX files.

export all folder

export selected folder

Choose Export Options

STEP 14

Select the PST radio button and click on Advanced Settings.

click export

STEP 15

You can choose Split PST button to divide the mailboxes into multiple PST files of preferred size.

You can also apply Date Filter to convert emails of a specific time period.

click export

STEP 16

Click Save to save the settings.

click export

STEP 17

You can change the default location to save converted files by clicking Browse button.

click export

STEP 18

Now, choose to maintain folder heirarchy and select "Create single PST for all MBOX" if you want to merge all the selected MBOX files into one single PST file. Otherwise, a PST file will be generated corresponding to each selected MBOX file.

Next, click the Export button to start the conversion process.

export processs

STEP 19

As the export process begins, you will get the following window, showing the details as displayed in the image below.

export processs

STEP 20

Export process is completed successfully. Click OK.

export completed

STEP 21

You can directly access the converted file by clicking Open Location

Also you can view the Export Report (HTML file) that contains the entire conversion report for future reference.

open pst

STEP 22

Find all the converted PST files on the chosen location.

Export Report

STEP 14

Select the NSF radio button and click on Advanced Settings.

click export

STEP 15

You can optionally choose Split NSF button to divide the mailboxes into multiple NSF files of preferred size.

You can also apply Date Filter to convert emails of a specific time period.

click export

STEP 16

Click Save to save the settings.

click export

STEP 17

You can change the default location to save converted files by clicking Browse button.

click export

STEP 18

Now, choose to maintain folder heirarchy

Next, click the Export button to start the conversion process.

click export

STEP 19

Input the password of Lotus Notes Id and click on Ok.

export processs

STEP 20

Input the password of Lotus Notes Id and click on Ok.

export processs

STEP 21

Export process completed successfully. Click OK.

open pst

STEP 22

Click on Open Location button to find all the NSF files on the chosen location.

Export Report

STEP 14

Select the MSG radio button and click on Advanced Settings.

click export

STEP 15

You can optionally choose Naming Convention button to save the emails as per preferred names.

click export

STEP 16

Set Delimiter for special characters and apply filters to convert emails of a specific time period, if necessary.

Click the Save button.

click export

STEP 17

You can change the default location to save converted files by clicking Browse button.

export processs

STEP 18

Now, choose to maintain folder heirarchy

Next, click the Export button to start the conversion process.

export processs

STEP 19

As the export process begins, you will get the following window, showing the details as displayed in the image below.

export completed

STEP 20

Export process completed successfully. Click OK.

open pst

STEP 21

You can directly access the converted file by clicking Open Location

Also you can view the Export Report that contains the entire conversion report for future reference.

Export Report

STEP 21

Find all the converted MSG files on the chosen location with complete hierarchy.

Export Report

There are cases when due to naming convention, the name of a particular file may exceed the predefined supported name range of Windows OS. Thus, software automatically detects such email files and renames them accordingly. In addition to prevent any confusion, a separate folder is used to store these files. You will be notified of it.

STEP 14

Select the EML radio button and click on Advanced Settings.

click export

STEP 15

You can choose Naming Convention button to save the MBOX emails as per preferred names.

click export

STEP 16

Set Delimiter for special characters and apply filters to convert emails of a specific time period, if necessary.

Click the Save button.

click export

STEP 17

You can change the default location to save converted files by clicking Browse button.

export processs

STEP 18

Now, choose to maintain folder heirarchy

Next, click the Export button to start the conversion process.

export completed

STEP 19

As the export process begins, you will get the following window, showing the details as displayed in the image below.

open pst

STEP 20

Export process completed successfully. Click OK.

Export Report

There are cases when due to naming convention, the name of a particular file may exceed the predefined supported name range of Windows OS. Thus, software automatically detects such email files and renames them accordingly. In addition to prevent any confusion, a separate folder is used to store these files. You will be notified of it.

STEP 14

Select the HTML radio button and click on Advanced Settings.

click export

STEP 15

You can optionally choose Naming Convention button to save the emails as per preferred names.

click export

STEP 16

Set Delimiter for special characters and apply filters to convert emails of a specific time period, if necessary.

Click the Save button.

click export

STEP 17

You can change the default location to save converted files by clicking Browse button.

export processs

STEP 18

Now, choose to maintain folder heirarchy

Next, click the Export button to start the conversion process.

export processs

STEP 19

As the export process begins, you will get the following window, showing the details as displayed in the image below.

export completed

STEP 20

Export process completed successfully. Click OK.

open pst

STEP 21

You can directly access the converted file by clicking Open Location

Also you can view the Export Report that contains the entire conversion report for future reference.

Export Report

STEP 21

Find all the converted HTML files on the chosen location. You will also see folders containing the attachments of all the converted emails.

Export Report

There are cases when due to naming convention, the name of a particular file may exceed the predefined supported name range of Windows OS. Thus, software automatically detects such email files and renames them accordingly. In addition to prevent any confusion, a separate folder is used to store these files. You will be notified of it.

STEP 14

Select the PDF radio button and click on Advanced Settings.

click export

STEP 15

Apply the following in General Settings:

  • Naming Convention: Select the naming convention to save the emails with required names accordingly. By default, Subject is the naming convention of the file.
  • Date Filters: You can apply Date Filter to select and export email messages of the specific duration.
  • Include Internet Message Header: You can select this check box to include Internet Message Header.

click export

STEP 16

Now click on Page Layout to apply layout settings for PDF file format.

  • Margin: You can apply margin settings to maintain proper space in top, bottom, left and right directions.
  • Paper Orientation: You can choose orientation of the PDF file i.e Potrait or Landscape.
  • Page Size: You can select the size of the PDF page.
  • Header and Footer: You can select the text to display in PDF header and footer sections.
  • Font Family: You can select the size, type and color of the fonts.

click export

STEP 17

Next click on Attachment tab to apply settings meant for the Attached files.

  • Attachment on Pin: Choose to add attached files in PDF as Pin.
  • Append Attachment: Convert the attached files in PDF and append them at the end of the email message.
  • Save Attachment: Saves attachments in a separate folder in its original file format.

click export

STEP 18

Now click on Bates Number tab to apply bates numbers on the PDF files.

  • Bates Number Format: Choose which number to start bates numbering from along with the incrementation rate, position and other details.
  • Date Stamp: Choose the position and format of date you want to be shown on all the PDF files.

export processs

STEP 19

Click Save button to save all the applied settings.

export processs

STEP 20

Now click on Browse button and navigate to the destination location where you want to save the PDF files. Click Ok.

export completed

STEP 21

Now, choose to maintain folder heirarchy and select "Create single PDF for each MBOX" if you want to create one PDF corresponding to each MBOX file. Otherwise, each email message will be converted into PDF file.

Next, click the Export button to start the conversion process.

open pst

STEP 22

As the export process begins, you will get the following window, showing the details as displayed in the image below.

Export Report

STEP 23

Export process is completed successfully. Click OK.

Export Report

STEP 24

You can directly access the converted file by clicking Open Location

Also you can view the Export Report (HTML file) that contains the entire conversion report for future reference.

Export Report

STEP 25

Find all the converted PDF files on the chosen location.

Export Report

There are cases when due to naming convention, the name of a particular file may exceed the predefined supported name range of Windows OS. Thus, software automatically detects such email files and renames them accordingly. In addition to prevent any confusion, a separate folder is used to store these files. You will be notified of it.

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