How to Convert OST Data to PDF Format

OST to PDF Converter allows you to convert OST to PDF along with attachments and email data integrity kept unchanged. Follow this how it works section and get complete idea about how the software works when importing OST to PDF.

STEP 1

Start » All Programs » Go to Launch the SysTools OST to PDF Converter. On the welcome screen click on the “Add file”.

outlook ost to pdf converter
STEP 2

After clicking on the “Add File” button, The software will generate a prompt that can be used to add files to the application for OST file conversion process. To proceed click on “...” button, as shown below:

Browse
STEP 3

Now, Select the OST file that is to be repaired on the next window.

open file

Now the path for your file will be shown below, click on “Add file”.

Open
STEP 4

The add file process will start now, as shown below:

adding-files

Once completed, The software will show the following confirmation prompt "Scanning of the selected file completed successfully. Do you want to save scan? "

scan-successfull

Note: You can save the scan result, So that it can be used for future purposes. You can select “Yes” as per requirement


STEP 5

The software interface displays all files/folders located within the OST file in the same heirarchical structure, ss shown below:

Tree Structure
STEP 6

Now you can navigate to different categorized views of the OST file contents, ss follows:

For Accessing Mails, You can click on “Mail” to view all the mails:

Mail View

Similarly for Calendars which will alow users to view all the Calendars stored within OST File.

calendar-view

For Contacts which will alow users to view all the Contacts stored within OST File.

contact-view

For Tasks which will alow users to view all the Tasks stored within OST File.

task-view


STEP 7

Now, users can get started with the export process. First, Select any specific mail, then “Right Click” on the mail and click on “Export” to export these mails into PDF File format.

 

save-as-pdf

OR
Simply you can Select the specific items to be exported using the "Export" Button on the Navigation Pane.

start-export
STEP 8

On the Export window, Click on “Adv. Settings” to specify some advanced settings for the export process.

Advanced Settings

On the Advanced Settings tab, PST to PDF Converter Tool provides three options:

1. General Settings

Under the General settings, Following settings can be configured:

  • Naming Convention: This feature allows user to filter the emails according to Date, Subject, From etc
  • Categories: This feature allows user to filter the emails acooding to folders created within OST Folder such as Mails Contacts, Calendars, Journals etc.
  • Date Filter Options: This feature allows user to sort the emails within specific Range of Date

general-settings

Under the Naming convention, user can provide the date and subject for filtering the mails.This feature allows user to filter the emails according to Date, Subject, From etc

Naming Convention

2. Page Layout

Under the page layout, the facilty to set Page Maring. Page Orientation(Landcape or Portrait), Page Size(Letter, A4, A3).

Page Layout

3. Bates Number

Under the Bates Number, its provides facility to implement Page Numbers as per required positions along with Date Stamping, Once the settings are defined, Click on the “Save” Button

Bates-Number

The confirmation prompt will appear "Settings saved successfully"

Settings-saved


STEP 9

Now, You will be directed back to the “Export” window. Click on the “Browse” button to specify the Resultant file location.

Browse-location

On the next prompt window, Select the location for the Converted OST file.

Select-location


STEP 10

The Selected File’s path will be shown in the export window as shown below:

Export


STEP 11

Now, The software will start the export process and the status will be shown as below:

export-progress

A message prompt showing “Export process completed successfully” will appear.

file-exported


STEP 12

Now, A Export-Report window will prompt showing the export process will be generated. Inorder to access the resultant converted file click on the text shown under the success count tab:

Export-Report

The path for the converted OST file will be shown as shown below:

converted pdf format

The location folder for files will open, Now you can Select the file that you want to preview:

converted OST

You can access the files in order to access the contents of the file.

Final-Preview


STEP 13

When you have done the preview of all the converted files, Now you can switch to the application inorder to save the final “Export-report”. Click on the “Save” Button:

save-export-report

Select the location for the Export-report, Click on the “Save” Button

export-report-location

A confirmation prompt will be generated once the report is saved. Click on “OK”.

export-report-saved


STEP 14

You can view the Export-Report by navigating to its destination location.

view-export-report

Free Download Outlook OST to PDF Converter Download