Know About GDPR Complaint and GDPR Compliance Backup for Office 365

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Written By Ashwani Tiwari
Anuraag Singh
Approved By Anuraag Singh
Published On July 19th, 2022
Reading Time 5 Minutes Reading

GDPR is an EU based privacy protection regulation that has been enforced from 25 May of 2018. This regulation is applicable to all companies and residents of all European Union countries. Even companies that are not based on any EU nations but cater even a single EU resident with their services, must comply to GDPR. This regulation has taken the world by storm by putting the protection of private user data into the spotlight. In this article, we will talk about GDPR Compliant and which one is the best GDPR Compliance Backup for Office 365. To show that, we will learn GDPR compliance.

GDPR Compliance Backup

What is GDPR?

The term GDPR has become quite most common topic in recent time. Still, many of us did not know what this regulation exactly says about data privacy and data protection. Here are some of the basic clauses of GDPR:

  • Organizations need to accept and identify the possible risks involving personal data if the users. They also have to assess those risks with adequate security measures.
  • If any organization requires to store any personal data of the users, they should aware of any misuse, leakage, or loss. Companies also have to ensure timely access to the personal data and restoration facility during any mishap.
  • GDPR contains a dedicated chapter that discusses the location of the collected and stored data. Even if the location of the stored data is outside the EU, users have the right to know the actual location of their data.
  • All personal data of the users has to be secured. In short, any information that can disclose the identity of the user is considered as the personal data. According to GDPR, personal data includes –
  1. Name, date of birth, physical and email address, contact number.
  2. Fingerprint, iris, eye and hair color, any other medical and generic data
  3. Social Security number, student number, information about salary and tax
  • Every user has the right to erase and port their data whenever they wish to.
  • Companies are bound to tell the users how much data they are collecting and using them for what purpose.

GDPR Exemption: There are obviously some companies that do not fall under this category. Any company that does not deal with any EU citizen and not based in any EU country either, do not have to comply with GDPR.

GDPR Compliance Backup Tool for Office 365

Since the enforcement of GDPR, both companies and users have become aware of the user information collected by service providing companies. This matter becomes serious when it comes to saving Office 365 data in the cloud. As we all know Office 365 is the lifeline of any organization that uses it. Various Office 365 services and applications are used to store, share, and exchange arrays of business-critical and confidential information. When an organization decides to have their Store Office 365 Data on 3rd party storage space, it results in having another copy of the sensitive information in a different location. In that case, it is essential that you make sure Office 365 data is stored in a location that is GDPR compliant.

There are two different ways of keeping a copy of Office 365 data. You can either backup the data with the help of various cloud backup service providers, or you can have copy of your O365 save on your local machine. In a cloud-based backup system, the data is located in an unknown cloud server. Even if the service provider is GDPR compliant, users do not have direct control over how the data is stored and handled. Users also do not have a clear idea of their personal data after they choose to delete their backup data. At this point, keeping a copy of Office 365 data on local Machine is a good option

What happens in the case of local backup of O365 is that your data is saved locally. As per GDPR compliant Policy, you have control to your data because local backup keeps the data within your organization. Despite the availability of a variety of GDPR Compliance Backup Tool for Office 365, the question remains with the user id and password of Office 365 account. Therefore, it is always better to choose Office 365 GDPR compliance tool that helps to back up data locally. Here, we present the SysTools Office 365 Mailbox Backup and Restore Application.

Why Choose SysTools Office 365 Backup and Restore Solution

With the help of this application, anyone can secure their data by keeping a local copy of O365 Data. By using SysTools Office 365 Mailbox Backup and Restore Tool, users can remain tension-free about the backup and concentrate on something more vital. Being a GDPR compliance Backup Tool, gives you complete access to your Office 365 data by automatically saving Office 365 emails and documents locally on Computer / Hard drive or external storage media. It does not store any username or password entered during the login time. It also does not save or use any other personal or mission-critical data in any way. With this application, you do not have to worry at all about the security of your personal data. Users can also restore the data with the help of this tool whenever deemed necessary.

Final Words

GDPR is a much-needed regulation that came into being to ensure the privacy of the users’ personal information. With the help of GDPR, users’ right on their own data is getting protected now. In this content, we discussed GDPR and GDPR compliance Backup Tool for Office 365 in details. We hope that users will have a better understanding of these concepts and be able to choose a Tool to create a copy of Office 365 items.

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By Ashwani Tiwari

Being a Chief Technical Analyst, I am aware of the technicalities faced by the user while working with multiple technologies. So, through my blogs and articles, I love to help all the users who face various challenges while dealing with technology.