How To Secure Cloud Data In Remote Working Environment
Security of organizational data is the utmost responsibility of the IT administrator. Though Cloud suits are already stacked with multiple security features, IT administrator always monitors secure the data of the company. Just like the protection of data within organization, it is equally important to secure cloud data in remote working environment.
When the employee works in the office, then his account is data protected as the administrator supervises and takes care of any misshapen to occur. Whereas when the employee is working in a remote environment, then the uncertainty and risks are always likely to happen.
Security Risks at Work From Home Environment
Some of the security risks that an employee faces while working in a remote environment are as follows:
- Unsecure Network: The network is always unsecure and not reliable when the employees work in a remote environment. This is due to the fact that the public network is not secured and there is a possibility of brute force, hacking, cyber threats, etc.
- Phishing Attacks: The unauthorized person tries to steal the user’s personal and sensitive information like the user’s credentials, leaking confidential data, etc.
- Sharing of Personal Computer: In the remote working environment, it is usually seen that the employee shares his personal computer with his friends or family members. This causes a threat as the confidential and official data is stored on his PC. Also, there is a possibility of alteration or misusing of the data.
- Insecure Mobile device: Many times it is observed that some data is also stored on the mobile devices. The hackers leave no stone unturned to trace the mobile and fetch the data with unfair means.
There are three essential factors that should be kept in the mind to ensure the security concerns:
- Protection from Threat: Unreliable and non-trustworthy websites should not be used. If any unauthentic pop-up window appears then it should not be clicked.
- Secured Access: Access of the data and the mails should be denied to any unknown user.
- Data Protection: The data should be kept confidential and should be shared with anyone.
7 Best Practice to Secure Cloud Data At Remote Working Environment
To secure cloud data in a remote working environment, it is important to follow the steps as given below:
1. Use Multi-Factor Authentication
It is the best option to prevent hackers. Multi-Factor authentication allows the employee to provide the changing code, username, and password. If the hacker tries to hack the account, he needs to provide all the credentials just the same as the employee does. However, it is not that easy for the hacker to do so.
2. Well Defined Security Policy
The employer should aware of the employees well in advance of the importance of the data. They should be told that the data should be strong password protected which is difficult to crack.
3. Backup Your Data
The security risk is uncertain and cannot be avoided. So, it is better to take the backup of the complete data and store them locally. You can choose the right Cloud Backup Solution for yourself, to backup your data. This solution provides an easy way of creating backup & provides the option to save the emails in multiple file formats.
4. Aware your employees
The employees should be aware of the security risks and challenges when working in a remote environment. They should be trained well so that they can take the necessary actions for the same.
5. Protection against malware:
The malicious malware and viruses can encrypt your data and lock your system. The data can be secured by downloading certain trusted software that can detect and inform about unwanted malware. Then, the software can perform functions to remove them and secure the crucial data.
6. Encryption of Emails
Emails are an important form of data that needs to be secured. The emails may contain important information like company details, sensitive and confidential data. The emails can be encrypted with passwords such that they can be accessed by only authorized users.
7. Creation of Strong Password
The account password should be strong such that it is difficult to be cracked. The unauthorized users try to crack the password with brute-force attacks. However, the account can remain protected if the password is built strong.
In the above blog, the discussion has been made on the security risks that are faced in the remote working environment and the security solutions to secure cloud data. There are various steps that can be adapted to work in a risk-free environment. To prevent data loss, it is better to take the help of the automated tool as discussed above and be risk-free.