How to Convert Roundcube to PDF File Format Step by Step?
Roundcube is a free and open source web-based IMAP email application based on PHP. It is also a part of cPanel and WHM where Roundcube along with Horde are used to manage emails, contacts, calendars, etc.
Roundcube email app provides an option to export emails individually to EML format. For any other format, say PDF, you will have to export RoundCube Mail emails to PDF. This makes the task of email conversion a complicated one.
In this article, we will take a look at such a task that involves converting your email data with attachments to PDF files.
So, let us dive into the complete process for a safely conversion.
Methods to Convert RoundCube to PDF File Format
There are two methods of performing this type of conversion-
In the manual method, there are two stages that you need to follow. First stage consist of downloading emails from the RoundCube account.
The second stage requires you to perform the conversion which is not quite easy.
In the professional method, you get to convert your bulk email data directly from the Roundcube account along with attachments.
Ready for the first process?
Step 1 – Download Emails from RoundCube Locally
The steps given below to transfer RoundCube to PDF assume that the user is accessing Roundcube via cPanel. If you are directly using Roundcube app, simply start with Step 5 (Roundcube interface is open).
1. Log in to cPanel first of all, by providing active User Name and Password.
2. Then, just hit Email Accounts under Email section.
3. Now, from the next window scree, click on Check Email corresponding to your email account name.
4. Here, just select Roundcube and click on Open button.
5. In the Roundcube interface, select the required email and click on More… option.
6. Now, click the Export option from the drop down list to move further for exportation.
7. At last, the browser will save the file in EML format on your local disk.
Note: For exporting multiple Roundcube account emails, you will need to repeat all steps from Step 5.
Step 2 – Export Resultant Email to Adobe PDF Manually
Follow these steps to complete the procedure using the manual method-
1. First of all, open the email that is downloaded on your local device.
2. Thereafter, right-click on the email and choose the Open with option. From the extended menu, select Microsoft Word as your application to open the file.
3. When the file opens in MS Word, click on the File tab and a menu will appear.
4. Choose the Save as option from there and select the folder for destination.
5. Rename the file if required, hit the Save As Type option.
6. Thereafter, select PDF option from the drop-down list and hit Save.
Manual Drawbacks for this Conversion
While using this manual method you will face following drawbacks:
- This manual method does not provide a facility to convert Roundcube to PDF file for bulk emails. You can only convert the files one-by-one using Microsoft Word.
- Moreover, there is possible way to download emails selectively from a specific time-period. If you want to download a certain batch, you will have to choose the files manually.
- For bulk conversion, you will have to repeat the entire process again and again, which in short a long and tiring process.
- Likewise, the content of the files are not safe at all times. There might be some content that is not converted properly during this file conversion.
Convert RoundCube to PDF Using Professional Solution
In this situation, the most recommended method is to use a trusted third-party tool like SysTools IMAP Email Backup Tool. With this software, you can export bulk Roundcube account emails into PDF documents with attachments.
It preserves the metadata properties and even provides multiple features during the conversion process like:
- Choose Name convention
- Apply Date-range filter
- Set Page Margin
- Set Paper Layout
- Apply Bates Number
- Apply Date stamp
All of these settings make this software the most popular one for Roundcube email files conversion.
Step to Export Roundcube to Portable Document Format
Step 1 – Firstly, download and run this Mac based software and go to the IMAP Host section. Select Other and enter the Roundcube account details with IMAP Server & Port Key No. Tap on Login.
Step 2 – After this, click the radio button for PDF format and navigate to the Advance Settings to apply.
Step 3 – For more, apply the Naming Convention feature to rename the files. Use the Date-filter for selective export Roundcube emails and attachments. Go for the Page Layout Settings and add Bates Number if required.
Step 4 – Then, mark the Delete after Download feature and set the destination location.
Step 5 – After all, just click Start Backup to start the process to convert Roundcube to PDF file.
Observational Verdict
However, email conversion has always been an arduous task for users to complete manually. The same stands true when you convert Roundcube to PDF. Also, adding the fact that Roundcube only has one export option ( EML) further, direct and loss-less email conversion becomes a next-to-impossible task.
Fortunately, there are third-party tools present to rectify the situation and provide users with a way to convert the email data to PDF files in bulk. Therefore, we have shared an automated method in this article to perform this email conversion along with attachments. Moreover, while exporting Roundcube emails to PDF file with this professional method is best because it allows to export attachments as well. Give it a try to get perfect PDF documents with all meta data.