Manage Google Calendar with Expert Advices

A well-organized calendar boosts productivity and helps you stay up to date with your appointments. For professionals, it is very important to manage their calendar, especially Google Calendar, for coordinating meetings, tracking deadlines, or balancing personal and professional commitments. This blog will tell you how to manage calendars in Google Calendar. But you need to first learn the basics of Google Calendar.

Google Cloud is an online calendar scheduling tool that you can use to create, edit, or manage events from different devices. Users sync their calendars in real time, where you can see every change instantly. Based on ownership, purpose, and functionality, Google Calendar is categorized into different types of calendars.

• Primary calendars: it is your main calendar connected with your Google account. You cannot delete this calendar.
• Secondary calendars: Any calendar other than the primary that is created is a secondary calendar. It is created for a specific purpose.
• My Calendars: Shown in the Google Calendar sidebar. My Calendars are the calendars that you own or have full editing rights to. It includes a primary calendar, a secondary calendar, and lists like birthdays and tasks.
• Other Calendars: shown in sidebar. Here you will see those calendars to subscribe to or see the calendar, but you cannot edit.
• Group or Shared Calendars: calendars that are shared by others or owned by teams or organizations.
• Resource calendars: this calendar is for Google Workspace, which represents physical items like conference rooms, projectors, etc.
• Family calendars: It is a shared calendar that is automatically created when you configure it with the Google Family Group.
  Alternate Calendars: regional or religious calendars that show non-Gregorian dates along with the main view.

Along with this, there are different types of enterprises that are different from each other.

• Events: it is a standard appointment with guests and locations
• Focus Time: A workspace only where blocks for deep work can automatically decline meeting invites.
• Out of Office: It is a visual indicator that indicates you are away, and it automatically declines invites during the allotted period.
• Tasks: simple to do items with checkboxes that disappear once it is completed.
• Appointment Slots: a specific block of time where others can book a meeting with you.

To start managing the Google Calendar, start by creating a new calendar.

How to create a New Google Calendar?

The process is simple, and in a few quick steps, you can create a calendar.

1. First, go to the browser and run Google Calendar.
2. From the left sidebar, search Other Calendars.
3. Click the + icon, then create a new calendar option.
4. Provide the name and description. Hit Create Calendar.

This way, you can create multiple new calendars and events. But the issue comes with managing them. Follow the next steps to organize your calendar.

How to manage Calendars in Google Calendar?

There are several ways to organize and customize them.

Use Calendar Colors

To distinguish your calendars among many, use colors. This way, you can easily find your important calendar events. Here are the steps.

1. Hover the mouse over the calendar anime from the sidebar.
2. Press the Options button (three dots).
3. Choose the color to distinguish events from the main calendar.

Hide or Show Calendars

Some calendars are not that important, so you can hide them and make those that are urgent visible.

1. Select the calendar you want to make visible.
2. Check the box next to the calendar name.
3. Uncheck the box that you want to hide.

Share Google Calendar

1. Click the More button i.e., three dots, on the calendar name.
2. Choose settings and sharing.
3. In the Share with specific people. Press Add people.
4. Provide your email and choose the permissions.

How to Manage Google Calendar on Mobile?

On mobile, you can’t create calendars. But you can choose which one to display.

1. In the Google Calendar app. Press the Menu button.
2. Check or uncheck the boxes next to your calendars.
3. If you don’t see a new calendar, go to the settings. Toggle sync on.

Pro Tip for Organization

1. Click + next to Other calendars and choose Browse calendars of interest to add holiday schedules or sports team games.
2. Press t to return to today or w of weeks to quickly scan different schedules.
3. Set different notification rules for each calendar.

How to Tackle Repeated Duplicate Events in Google Calendar?

Many people suffer from duplicate events. It is a recurring issue in managing the Google Calendar. So, when you have hundreds of calendars and want to remove the duplicates. You can use SysTools Duplicare Calendar Remover. A professional tool to identify and remove duplicates. However, you need to first export your Google Calendar and then use the software.

Last Words

In this, I have explained how to manage calendars in Google Calendar. Here, I have explained the core of Google Calendar and provided various ways to manage your Google Calendar. Along with it, I also provided a way for one of the major issue when organizing the calendar.