How to Add Office 365 to Apple Mail on Mac? Complete Guide

Overview: This article discusses all manual methods to add Office 365 to Apple Mail. Users will know the real reason and follow our professional tool to directly export bulk O365 data into Mac mail.

If you want to export your Microsoft 365 (known as Office 365) account in Apple Mail, then just add a Windows Exchange account. So users can avoid using Outlook to manage their Office 365 emails in the Mail app. Firstly, let’s start with the reasons section!

Can You Add Office 365 Emails to Mac Mail?

Yes, you can connect Microsoft 365 to Apple Mail by selecting Exchange and signing in with your account credentials. You get direct access to your emails from Apple Mail and can sync them directly. You can access messages, attachments, and folders offline, and export the mailbox easily

Why to Export Office 365 to Apple Mail?

There are various reasons to add Office 365 to Apple Mail. Let’s explore those points:

• Users can download Microsoft 365 Emails offline
• In order to check mails in Mac mail system
• Have a local copy for archival purposes
• Export selected Office 365 folders
• Maintain email attachments during migration
• Do not access the Microsoft 365 web interface over again and again
• Transfer mailbox data to a supporting environment of MBOX

Ways to Add Office 365 to Apple Mail Manually

Users are advised to follow the below mentioned steps to connect Office 365 to Apple Mail:

#1. Connect Office 365 Account with Apple Mail

1. Launch Apple Mail on your system
2. Navigate to the Mail option on the menu. Click on it and a list of the menu will appear
3. Select the option of Add Account

4. Choose Exchange and then press on Continue

5. In the Name field, specify the display name for the account

 

6. In the email address, write the email address and corresponding password. Then, hit on Continue

7. Doing this will generate an error. Hit on Continue from the error popup box

8. Select the applications which are to be synced and then, hit on Done
9. In the next step, it is needed to add the email address to your Apple Mail account. This step will prevent you from getting your own emails when you will hit on Reply All in the email

 

10. Click on the drop-down menu of Mail and choose an option of Preferences

 

11. Choose an option of Accounts from the main menu. In case, you have multiple accounts, do not forget to choose the option of Exchange account. Then, go to Outgoing Mail Server and select none from the drop-down menu

12. Hit on the General icon to launch a dialog box. Then, click on Save to apply the changes made while adding Office 365 to Apple Mail

 

13. Then, move again to the Accounts section. Choose the Alias pull-down menu and click on Edit Aliases

14. Hit on “+” sign to insert a new alias and then, type in the text box. When you are done, hit on OK

15. Move to Outgoing Mail Server, choose Exchange. Again, click on the General icon to save the modifications made. Finally, exit from the Preferences window.

Drawbacks of the Manual Approach

The above method yields satisfactory results when it comes to add Office 365 to Apple Mail. But, a deep technical expertise is needed while going for this technique. Additionally, if users did any mistake while executing steps, it cannot be reversed. It may end up resulting in the loss of data.
In order to avoid all such hassles, users are advised to go for an automated utility like Office 365 export tool. It is a perfect solution for bulk import.

Export Office 365 to Apple Mail Using Professional Solution

If you are looking to add Office 365 to Apple Mail directly instead of doing account configuration. Then, use SysTools Office 365 Export Software that not only allows you to configure your account on Apple mail but also gives a direct option to export in MBOX format. This can be helpful if you want to save emails locally, migrate mailbox data, or don’t want to have only a live account connection.

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Software Steps to Add Office 365 to Apple Mail Directly

1. Download and launch our professional solution.

2. Choose “Office 365” Source Platform and “MBOX” Destination platform.

3. On the same screen, in Workload selection, select the categories that you want to export from Office 365.

4. You can do selective export of the mailbox data, based on date-range filter option use. Click on Next.

5. In the Source Office 365 Window, enter Admin Email Id & Password to validate source platform.

6. Click the Validate button to allow proper permissions for the account.

7. Now, specify a folder path location for saving destination MBOX files.
8. Ensure that the folder path does not exceed 20 characters.

9. You can add users from the source account to process in multiple ways:

• Fetch Users: This will automatically fetches users from Source domain
• Import Users: Import users by CSV

10. Click on now to Start Export after successful validation.

11. Upon successful export, click Download Report.

After that, simply import mbox to Apple mail.

Which Method to Choose? Manual vs Automated Solution

Compare the feature of both these methods and select according to the work requirement. It will save users time and easily add Office 365 to Apple Mail.