This software provides users an inbuild dashboard that allows them to track the real-time progress of the O365 mailboxes. The tool offers two views in which they can monitor the progress:
List View
The O365 Backup Solution offers a list view where all the mailboxes are shown is a list view. There are 4 columns as well that displays the mailbox items that are being downloaded to your system. Those items are: Emails, Documents, Contacts and Calendar.
Tile View
The tile view displays the backup progress in the form of a block. It contains details of a single user that shows current status of Microsoft 365 backup process and the count of mailbox items.
Backup
| Email Messages | Save email messages from Inbox, Outbox, Sent Items, Deleted Items, Drafts and Junk Email folders with complete meta-data properties. |
| Mail Attachment Data | Backup all types of attachment, including cloud attachment whether in the form of document or image. |
| Category & Priority | Always ensure Category & Priority applied on emails consistent after the Office 365 backup |
| Structure of Mail Folder | The hierarchy of mail folders remain constant |
| Date Filter | With tool, it is smooth to save only a copy of particular range of emails on the specified location |
| Retention Period | Infinite |
| Save Date In | PST |
Restore
| Emails | Restore messages with attachment file along with complete metadata attributes and folder structure |
| Restore from | PST file |
Backup
| Contacts | The information of contacts such as Email ID, Contact Number, Home Address, Work Address, place can be backed up |
| Retention Time | Unlimited |
| Save Contacts in | PST |
Restore
| Contacts | Export Contacts from PST with complete information in Office 365 |
| Restore from | PST |
Backup
| Calendar | Business Appointments, Meetings are protected on offline platform along with Start Date, End Date, Subject, Location, Category |
| Store Calendar In | PST |
Restore
| Calendar Entries | Transfer all the appointments, events, meetings along with their attachments |
| Only Restore Data From | PST or Personal Storage Table File |
SECURE O365 CRUCIAL DATA
It is exceptionally important for users to shield their pivotal information & Secure Office 365 email from cyber attacks & data loss. You never know when you are about to lose something important! Keeping an Office 365 cloud backup will help to restore essential information when required!
RISK OF RANSOMWARE ATTACKS
With expanding number of ransomware threats, it has turned out to be hazardous for Office 365 clients. SysTools Outlook 365 Backup Solution will surely be a big thumbs up to help restore Office 365 data instantly. 
INTERNAL & EXTERNAL SECURITY THREATS
Virus Attacks worldwide have caused tremendous loss of information & thereby impacting financial damage to organizations. Even protecting crucial data from inside threats from permanent deletion is equally important. Keeping a safe local copy will help overcome such situations.
BUSINESS DOWNTIME
Insufficient Office 365 data backup during disaster or catastrophe will surely cause huge damage to businesses & its productivity. With SysTools Office 365 cloud backup, you can be sure that whatever data is lost is not gone forever & can be restored painlessly.
SHORT RETENTION PERIOD
Office 365 provides short retention span for deleted emails which can be retained within a certain time duration. It is not just sufficient to recover lost data when the retention period is over, but to be able to restore office 365 mailbox in time is more crucial. With Office 365 backup utility, save data with unlimited retention period.
Fight Back to Service Outages
Having a backup copy of O365 data in case of service outage or any possible issue is always recommended by experts. Imagine an Office 365 service outage, how do you retrieve your data now? Keep your data already backed up to your local storage and forget the further worries of data loss!
Safeguard Office 365 emails, contacts, and calendars by saving these to local storage with Outlook 365 Backup Solution
Secure Your Emails
Download offline copy of messages with attachments from admin mailbox, user’s primary mailbox, shared mailboxes. Hierarchy of email folders structure also remains same.
Secure Your Contacts
Contact is a significant component for businesses so, save a copy of your current contact list to prevent data loss in disastrous situation.
Secure Your Calendar Entries
Never miss any important appointment even in a data loss situation by having its proper control in the form of backup.
Data Retention With No Time Restriction
Secure your data with infinite retention period time, with Office 365 data backup software. Simply save your backup copy of Office 365 emails, contacts, and calendars in your PC as long as you want.
Backup Data That You Need
You can reduce the time by backing up only the desired Microsoft Office 365 cloud data instead of complete backup. You can select specific folders from source mailbox manually which helps in saving crucial storage space!
The Office 365 Email backup software allows users to save data from multiple mailboxes of your Microsoft O365 to local system. This application makes sure that all the data items (emails, calendar, contacts and documents) are backed up securely. Also, when you create the offline backup of Office 365 cloud data, the software keeps the data integrity and meta data properties intact.
Protect Data into Multiple Formats
With this Outlook 365 Email Backup utility, it is easy to secure offline copies of O365 data into different file formats on any location. Both of the file types are efficient and supported by popular email applications.
This tool helps you to create backup of multiple Office 365 users cloud mailbox data in preferred format on local device in one go. So, there is no need to run the tool again and again for saving every user mailbox data. You only need to login as Office 365 admin and add a CSV file that includes information of source IDs. Afterwards, the software takes backup of mentioned address on the designated location.
Facility to Secure Shared Mailbox Data
Use of Shared mailbox is very much essential for businesses and its data too. With this tool, administrator can easily download data from shared mailbox in PST format in the nick of time. You don't have to purchase a different utility for the same. In fact, one can apply email and folder filter on shared mailbox(es) too.
Using Microsoft Office 365 Restore option, user can easily restore mailboxes to Office 365 from PST file. Moreover, one can easily restore multiple PST files back to Microsoft Office 365 cloud tenant in one shot. For this, one should log in to Microsoft O365 account with valid admin credentials i.e. Office 365 Admin ID and Password. After validating your account, the Office 365 is cloud backup tool allows restoring the mailbox to Microsoft Office 365 account.
Integrated Advanced Features
Install on Virtual or Physical Machine
SysTools O365 Backup and Restore utility can be installed on physical or virtual Windows-based machine. Installation of this tool on a VM hosted in the cloud helps you to keep copy of your data online and manage the backup process from any computer. Plus, installing the tool on local machine helps to keep backup copies on the hard drive. Choose the option that is secure and easily accessible.
Offer File Naming Convention
A proper file naming convention is the best way to organize the emails and identify the files easily. While saving the Office 365 mailbox(es) emails in pst format, the tool provides File Naming Convention option. Outlook 365 Backup Software offers some special file name on the basis of Subject, Date, and Time. By opting this, you can manage emails in a more convenient and effective manner.
Office 365 backup tool offers various robust functionalities, and ‘Pause and Resume’ is one of them. During backup process, this option comes into existence. It is a very useful option when catastrophic situations occur like, loss of internet connection. Then, you can effortlessly halt the on-going process with Pause button and resume it whenever it is needed.
Import All PST Files in Office 365
This utility is capable enough to migrate all the data components like Mails, Calendar, Contacts, Tasks, and Journals into Office 365 account. In case of admin login, add a CSV file that comprises information of source and destination path. After that, choose the category of data components and restore into desired O365 mailbox(es).
Trusted Legal Accurate Solution
SysTools development team created the most affordable & highly demanded Microsoft Office 365 backup and restore software to quickly export Office 365 mailboxes to PST and other classic formats. It also helps you to restore Office 365 mailbox from backup via PST file without any hindrance.
Real Time Status of Procedure
The best thing in software is it provides all the information clearly on framework. Whether you performed Backup or Restore process, the complete live progress report of on-going task will appear on the software interface. You will get the information like User ID, Mails, Calendars, Contacts, Status.
Cross-User Restore
This functionality lets admin to restore data of one O365 member to another user account. All in all, if any employee leaves the organization and its PST resides in the system, then admin can restore its data into any active O365 user account.
Maintain Data Integrity
Another important feature of this Outlook 365 backup solution is that it keeps the data integrity intact throughout the process. This is one of the most important features because it is essential for a utility to backup & restore data in the same format as it was.
Software Download
Size : 89.9 MB
Version : 5.9.2
MD5 : 92fc5248b90eac2db2320aa050ed714f
Trial Limitations
Limitations
Trial version will backup complete Office 365 mailbox data from 2 user accounts.
System Specifications
Hard Disk Space
Around 500 MB for installation & tool requires atleast 5GB of free space to store data
RAM
Minimum 8 GB of RAM is recommended
Processor
Minimum 8 core Processor 2.3 GHz Processor
Pre-Requisites
Supported Editions
Windows Server 2012, Windows 10 (64-bit)
FAQs
Electronic Delivery
Request For Software Customization
If you need to customize Office 365 Backup & Restore Software or need additional features then, Request Quote
Get an Overview of Office 365 Outlook Mailbox Backup Tool Features - DEMO and Licensed Version
| Features | DEMO Version | FULL Version |
|---|---|---|
| Multiple User Backup | ||
| Import From CSV & Server User A/C details | ||
| Windows 10 & Other Previous Versions Supported | ||
| Add Time Interval | ||
| Backup Office 365 Email, Contacts, Calendars, Documents | 2 User Accounts | All Items |
| Restore Office 365 Mailbox from Backup | 2 User Accounts | All Items |
| Cost | FREE | $5 Per User |
Listed Commonly Asked Questions and Answers
5 Steps to Backup Outlook 365 Mailbox Data:
The software allows to backup O365 mailboxes in a completely safe and secure manner. Even a single bit of information (like client name) is not shared by the application and similarly account credentials are not saved, neither on our server nor on any third party system.
Cloud storage is risky from security as well as a business standpoint. The data stored on cloud can be vulnerable to cyber-criminal threats that lead to security breach and discontinuity on which business depends. Backup ensures that the O365 account data is safely stored on the local machine (too) in case of catastrophic conditions.
We offer this Outlook 365 email backup utility in two versions; Free (Demo) and Licensed version. Using the freeware version, you can easily test its potential and performance and be sure of investing on the right/best solution. Full version allows you to migrate unlimited O365 (Outlook Web Access/App) emails, contacts & calendar into two file formats.
Sure, using this tool you can backup Office 365 shared mailboxes to any user mailbox or shared mailbox.
Yes The backup and restore mailbox process is completely invisible (process goes on in background) to users. So access to mailbox doesn’t get affected while back up goes on.
No, the Outlook 365 backup and restore tool, doesn’t put any limits on the size of backed up Outlook 365 Mailbox items.
Microsoft Office 365 Backup Solution by SysTools speeds up the process to backup and restore Office 365 mailboxes. With an easy user interface of the solution, users can easily Filter Emails, Calendar, and Contacts and transfer complete data into multiple file formats successfully. Also, it can easily restore Office 365 mailbox from backup using Restore option.
Riaz Javed Butt
German
There have been many solutions that I came across while searching for a tool to backup Outlook 365 emails and other important data. I am in utmost satisfaction with your O365 backup product and the fact that I was able to test it before purchasing the licensed version, which gave me an assurance of its performance. Thanks team!
George Thompson
France
I love the way this Office 365 backup solution has made it easier for us to schedule backup on local machine. I am very much impressed with this utility as it is very efficient & reliable for users of all kind. Kudos to the development team!
Anila Robin
Zurich
SysTools Office 365 Backup tool is the finest application I have come across while searching for best Outlook 365 Backup solutions. It's been quite a few months I haven't used a product worth being mentioned as great as this tool. However, this one completely blew my mind with its performance to and output. Not only this Office 365 restore option helped me to restore Office 365 mailbox from backup.
Richard Ferguson
Australia
Office 365 Backup Software by SysTools is one of the best Backup solutions for Office 365 Administrators to backup Outlook 365 emails. It provides the capability to backup all mailbox items and save them on Local Storage / Server.
Microsoft Office 365 Email Backup and Restore Software by SysTools is one of the Best & Ideal Backup Solutions provided to backup Outlook 365 data. It has provided a platform for users to backup emails locally without being dependent on Outlook 365 platform.
Microsoft Office 365 email backup software by SysTools gets a 5-star rating from CNET for its efficient working to backup and restore Office 365 mailbox from backup.
FinanceOnline gives SysTools Office 365 Backup and Restore with an average Rating of 7.9 & 99% for its Client Experience & Satisfaction.
WeSuggest states SysTools O365 backup mailbox provides distinctive features to backup and restore Office 365 mailbox from backup without any data loss.
Backup Outlook 365 Mailboxes in Bulk
