SysTools
Best rated solution by Office 365 administrators to backup Office 365 data and restore mailbox from Office 365 backup. The Office 365 Backup & Restore Tool by SysTools protects data from external threats by storing sensitive Office 365 emails, calendars and contacts in the offline environment.
Securely Protecting Every Element of Your Office 365 Mailbox – Backup and Restore Made Effortless!
Backup
| Email Messages | Saves email messages from Inbox, Outbox, Sent Items, Deleted Items, Drafts and Junk Email folders with complete metadata properties |
| Mail Attachment Data | Backups all types of attachments, including the cloud attachment whether in the form of document or images |
| Category & Priority | Ensures that Category & Priority are applied on emails consistently after the Office 365 backup |
| Structure of Mail Folder | Keeps the hierarchy of mail folders constant |
| Date Filter | Allows you to save only a copy of a particular range of emails on the specified location |
| Retention Period | Infinite |
| Save Date In | PST |
Restore
| Emails | Restore messages with attachment file along with complete metadata attributes and folder structure |
| Restore from | PST file |
Backup
| Contacts | The information of contacts such as Email ID, Contact Number, Home Address, Work Address, place can be backed up |
| Retention Time | Unlimited |
| Save Contacts in | PST |
Restore
| Contacts | Export Contacts from PST with complete information in Office 365 |
| Restore from | PST |
Backup
| Calendar | Business Appointments, Meetings are protected on offline platform along with Start Date, End Date, Subject, Location, Category |
| Store Calendar In | PST |
Restore
| Calendar Entries | Transfer all the appointments, events, meetings along with their attachments |
| Only Restore Data From | PST or Personal Storage Table File |
Protect your Office 365 data using a reliable solution: Backup with confidence!
When Critical Scenarios are Associated within Workplace
Human Error: You can restore accidentally deleted data by any means of human error. It provides you with a safety net against inadvertent mistakes to ensure business continuity.
Cyberattack: You can protect your organization's critical data from ransomware and other cyber threats with secure backups of Office 365 mailboxes.
Termination/ Departure of an Employee: You can safeguard intellectual property and ensure smooth transitions by retaining access to ex-employees' data with Office 365 backups.
Accidental Data Deletion: You can easily retrieve accidentally deleted emails, contacts, and documents promptly using Office 365 backup.
When Risk Factors are Associated with Office 365 Plan
Software Bugs: You can mitigate risks associated with software bugs that may corrupt or compromise data integrity by maintaining backup copies.
Server Outage: You can maintain productivity during server outages by accessing locally stored Office 365 backups until normal service resumes.
Retention Policies: You can overcome the limitations of Office 365 retention policies by storing data for longer periods locally with backup solutions.
Synchronization errors: You can address synchronization errors swiftly by restoring data from backups, preventing disruptions to daily operations.
Safeguard Office 365 data by saving these locally using Outlook 365 Backup Solution
SECURE YOUR EMAILS
Download offline copy of messages with attachments from admin mailbox, user’s primary mailbox, shared mailboxes. Hierarchy of email folders structure also remains same.
Learn MoreSECURE YOUR CONTACTS
Contact is a significant component for businesses so, save a copy of your current contact list to prevent data loss in disastrous situation.
Learn MoreSECURE CALENDAR ENTRIES
Never miss any important appointment even in a data loss situation by having its proper control in the form of backup. Save your O365 calendar data locally.
Learn MoreDATA RETENTION WITH NO TIME RESTRICTION
Secure your data with infinite retention period time, with Office 365 data backup software. Simply save your backup copy of Office 365 emails, contacts, and calendars in your PC as long as you want.
Learn MoreBACKUP ONLY DATA THAT YOU NEED
You can reduce the time by backing up only the desired Microsoft Office 365 cloud data instead of complete backup. You can select specific folders from source mailbox manually which helps in saving crucial storage space!
Learn MoreGet Acquainted with Advanced Characteristics of Software to Backup Office 365 Emails
The Office 365 Email backup software allows users to save data from multiple mailboxes of your Microsoft O365 to local system. This application makes sure that all the data items (emails, calendar, contacts and documents) are backed up securely. Also, when you create the offline backup of Office 365 cloud data, the software keeps the data integrity and meta data properties intact.
Protect Data in PST Format
With Outlook 365 Email Backup utility, it is easy to secure offline copies of O365 data into the Outlook file format at any location. The PST file type is supported by all the Outlook versions.
Office 365 Backup Tool helps you to create a backup of multiple Office 365 users' cloud mailbox data in your preferred format on a local device in one go. So, there is no need to run the tool again and again for saving every user mailbox data. You only need to login as Office 365 admin and add a CSV file that includes information about source IDs. Afterwards, the software takes the backup of the mentioned address on the designated location.
Backup & Restore for Single Office 365 User
SysTools Office 365 backup and restore tool now empowers individual Office 365 users to back up their individual accounts including emails, contacts, calendars, and documents without requiring admin credentials. Furthermore, it also allows users to restore the PST files to their respective accounts. This remarkable feature makes the users independent in safeguarding crucial mailbox data from cyber threats.
Another remarkable feature is the ability to back up in-place archive mailbox data locally. SysTools Office 365 Backup tool allows admins/users to safely back up online archive mailbox data to ensure data loss prevention and compliance with organizational or regulatory requirements. It maintains the original folder structure and hierarchy, which becomes crucial in the events of mailbox restoration.
Facility to Secure Shared Mailbox Data
Shared mailboxes are essential as well as beneficial for businesses and their data-related requirements. With Outlook 365 Email Backup tool, you can easily download data from shared mailbox in the PST format. You do not have to purchase a different utility for the same. In fact, you can also apply email and folder filters on the shared mailbox(es).
Using Microsoft Office 365 Restore option, user can easily restore their mailboxes to Office 365 from PST file. Moreover, one can easily restore multiple PST files back to Microsoft Office 365 cloud tenant in one shot. For this, one should log in to Microsoft O365 account with valid admin credentials i.e. Office 365 Admin ID and Password. After validating your account, the Office 365 cloud backup tool allows the restoration of the mailbox to Microsoft Office 365 account.
Integrated Advanced Features
Install on Virtual or Physical Machine
SysTools Office 365 Backup tool can be installed on physical or virtual Windows-based machine. Installation of this tool on a VM hosted in the cloud helps you to keep copy of your data online and manage the backup process from any computer. Moreover, installing the tool on a local machine helps to keep backup copies on the hard drive. Choose this option that is secure and easily accessible.
Offer File Naming Convention
A proper file naming convention is the best way to organize emails and identify files. While saving the Office 365 mailbox(es) emails in the PST format, the tool provides the File Naming Convention option. Outlook 365 Backup Software offers some special file name on the basis of Subject, Date, and Time. Choosing this option, helps you manage emails in a more convenient and effective manner.
Office 365 Backup & Restore Tool offers various robust functionalities, and ‘Pause and Resume’ is one of them. This allows you to halt the backup process and resume it later from where it has been stopped. It enhances the user experience by providing control and flexibility in managing backup processes, ensuring continuity, and minimizing disruption in backup operations.
The Office 365 backup tool is capable enough to migrate all data components like Mails, Calendar, Contacts, Tasks, and Journals into Office 365 account. In case of admin login, add a CSV file that comprises information on source and destination path. After that, choose the category of data components and restore to the desired O365 mailbox(es).
Trusted Legal Accurate Solution
SysTools development team created the most affordable and highly demanded Microsoft Office 365 backup and restore software to quickly export Office 365 mailboxes to PST and other classic formats. It also helps you to restore Office 365 mailbox from backup via PST file without any hindrance.
Real-Time Status of Procedure
The best thing about this Office 365 Backup Tool is that it provides all the information clearly on the framework. Whether you performed Backup or Restore process, the complete live progress report of on-going task appears on the software interface. You will get the information like User ID, Mails, Calendars, Contacts, Status.
Cross-User Restore
The 'Cross-User Restore' feature holds significance as it enables an admin to seamlessly transfer data from one Office 365 user to another. When an employee leaves the organization, it allows the admin to restore the former employee's PST data into an active Office 365 user account, preventing data loss or disruption due to employee transitions.
Maintain Data Integrity
Another important feature of the Outlook 365 backup solution is that it keeps the data integrity intact throughout the process. This is one of the most important features because it is essential for a utility to backup and restore data in the same format as it was.
This is the impact of our trusted tool – explore the incredible milestones we've achieved in safeguarding Office 365 data!
99.7 M+
Emails
0.5 M+
Contacts
22.4 M+
Calendars
67.5 M+
Documents
40.68+
Email Size(TB)
15.28+
Docs Size(TB)
Protect Your Data: Essential Reasons to Backup Your Business Criticals.
Secure Office 365 Crucial Data
Users must shield their pivotal information and Secure Office 365 email from cyber-attacks and data loss. You never know when you are about to lose something important! Keeping an Office 365 cloud backup will help to restore essential information when required!
Risk Of Ransomware Attacks
With an increasing number of ransomware threats, it has become hazardous for Office 365 users to store their data without saving the local copy. SysTools Microsoft 365 Backup software will surely be a big thumbs up to help restore Office 365 data instantly.
Internal & External Security Threats
Virus Attacks worldwide have caused tremendous loss of information and thereby impacting financial damage to organizations. Even protecting crucial data from inside threats from permanent deletion is equally important. Keeping a safe local copy will help overcome such situations.
Business Downtime
Insufficient Office 365 data backup during a disaster or catastrophe will surely cause huge damage to businesses and productivity. With SysTools Microsoft Office 365 backup software, you can be sure that whatever data is lost is not gone forever and can be restored painlessly.
Short Retention Period
Office 365 provides a short retention span for deleted emails which can be retained within a certain time duration. It is not just sufficient to recover lost data when the retention period is over, but to be able to restore Office 365 mailbox in time is more crucial. With Office 365 backup utility, you can save data with an unlimited retention period.
Fight Back To Service Outages
Having a backup copy of Office 365 data in case of a service outage or any possible issue is always recommended by experts. Imagine an Office 365 service outage, how do you retrieve your data now? Keep your data already backed up to your local storage and forget the further worries of data loss!
Download to Check All the Features of Outlook 365 Backup Software
Software Download
(Windows)
Size: 164.20 MB
Version: 7.3.1
Release: May, 2025
MD5: fe1f39aac6235079e46844972062bc10
(Mac)
Size: 232.70 MB
Version: 7.3.1
Release: May, 2025
MD5: 33c61123981b75668af6fb6d8bffd937
Trial Limitations
Limitations
System Specifications
(Windows)
Hard Disk Space
Around 500 MB for installation & tool requires atleast 5GB of free space to store data
RAM
Minimum 8 GB of RAM is recommended
Processor
Minimum 8 core Processor 2.3 GHz Processor
(Mac)
Hard Disk Space
Around 500 MB for installation & tool requires atleast 5GB of free space to store data
RAM
Minimum 8 GB of RAM is recommended
Processor
Mac Computer with Intel Processor
Mac Computer with Apple Silicon (Apple M1)
Pre-Requisites
Supported Editions
Product Guides
FAQs
Electronic Delivery
Request For Software Customization
If you need to customize Office 365 Backup & Restore Software or need additional features then, Request Quote
Watch Software Demo
Most tested. Most awarded. For over 30 years, we’ve been recognized as experts
Get an Overview of Office 365 Mailbox Backup Tool Features - DEMO and Licensed Version
| Features | Demo Version | License Version |
|---|---|---|
| Multiple User Backup | ||
| Import From CSV & Server User A/C details | ||
| Windows 10 & Other Previous Versions Supported | ||
| Add Time Interval | ||
| Backup Office 365 Email, Contacts, Calendars, Documents | 2 User Accounts | All Items |
| Restore Office 365 Mailbox from Backup | 2 User Accounts | All Items |
| Windows & Mac Supported | ||
| Cost | FREE | Starting at $25 |
Frequently Asked Questions
Commonly Asked Queries Regarding SysTools Office 365 Backup & Restore
| Queries | Answer |
|---|---|
|
Q.
How to Backup Office 365 Mailbox using Office 365 Backup Tool? |
You can follow the below 5 steps to backup Office 365 data locally:
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|
Q.
Does this Microsoft Office 365 data backup tool save any confidential emails or credentials either on its server or any third-party system? |
The software allows to backup O365 mailboxes in a completely safe and secure manner. Even a single bit of information (like client name) is not shared by the application. Similarly account credentials are not saved, neither on our server nor on any third party system. |
|
Q.
Why must I go for an Office 365 email backup software? |
Cloud storage cloud be risky from security as well as business standpoint. The data stored on cloud is vulnerable to cyber-criminal threats that may lead to major security breach. Taking backup ensures that the O365 account data is safely stored on the local machine and is secure in case of any unforeseen catastrophic situation. |
|
Q.
How can I test the product before investing in it? I need to be sure if it is best Office 365 cloud backup solution. |
We offer Outlook 365 Email Backup utility in two versions, Free (Demo) and Licensed version. Using the freeware version, you can easily test its potential and performance and be sure of investing in the right/best solution. The full version allows you to migrate unlimited O365 (Outlook Web Access/App) emails, contacts and calendar into two file formats. |
|
Q.
What is Office 365 backup, and why is it important? |
It refers to the process of taking a backup of Office 365 data in an effort to defend it from data loss in any scenario which includes unintended data deletion or cyber-attacks. It's vital because Microsoft's retention policies can't provide complete safety and cover to all of your crucial mailbox data. |
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Q6.
Is SysTools Office 365 Backup compatible with all Office 365 plans and subscriptions? |
Yes, SysTools Office 365 Backup and Restore software is well suited with most of the popular Office 365 plans, including Business, and Enterprise. |
|
Q7.
What kind of data can I back up with SysTools Office 365 Backup? |
You can backup emails, contacts, calendars, OneDrive files, folders, etc with the SysTools Office 365 backup tool. |
|
Q8.
Can I restore data from Office 365 Backup files to my Office 365 accounts? |
Yes, using the SysTools Office 365 Backup tool, you can easily restore data backup to the mailbox for your Office 365 account or another Office 365 account. Which ensures a clean data restoration from local files. |
|
Q9.
Can the O365 Backup tool also download shared mailboxes from Office 365? |
Yes, this tool allows you to backup Office 365 shared mailboxes to any user mailbox or shared mailbox. |
|
Q10.
Does the SysTools Backup tool support backup and restore for individual Office 365 users? |
Yes, The software now allows users to backup and restore data for a single Office 365 user account, making it ideal for smaller-scale operations or individual users. Not only this it also allows users to download shared and in-place archive mailbox without any limitations. |
|
Q11.
Can we work with our mailboxes during the backup or restore process? |
Yes, The backup and restore mailbox process is completely invisible (process goes on in background) to users. So access to mailbox does not get affected while backup goes on. |
Try Before You Buy
Download Demo Version
Microsoft Office 365 Backup Solution by SysTools speeds up the process to backup and restore Office 365 mailboxes. With an easy user interface of the solution, users can easily filter Emails, Calendar, and Contacts and transfer complete data into multiple file formats successfully. Also, it can easily restore Office 365 mailbox from backup using Restore option.
Riaz Javed Butt
German
There have been many solutions that I came across while searching for a tool to backup Outlook 365 emails and other important data. I am very satisfied with your Office 365 backup tool and the fact that I was able to test it before purchasing the licensed version. Thanks team!
George Thompson
France
I love the way this Office 365 backup solution has made it easier for us to backup our data on local machine. I am very much impressed with this utility as it is very efficient and reliable for all kind of users. Kudos to the development team!
Anila Robin
Zurich
SysTools Office 365 Backup tool is the finest application I have come across while searching for best Outlook 365 Backup solutions. It has been quite a few months I haven't used a product worth being mentioned as great as this tool. However, this one completely blew my mind with its performance and output. Not only this Office 365 restore option helped me to restore Office 365 mailbox from the backup.
Richard Ferguson
Australia
Outlook 365 Mailbox Backup Software Interface
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