Overview of Office 365 Exchange Backup Solution

  • Download & save Exchange Online mailboxes to Outlook PST (local machine featured) & EML file type
  • Impersonation option for admin to transfer multiple user accounts at a time.
  • Archive entire/complete Office 365 account’s data items like emails, contacts, and calendar.
  • Apply naming convention to export the emails locally by the name of your choice
  • Email filter, date filter & users filter for selective Exchange Online mailbox backup
  • To know how to import Outlook PST file to Office 365 mailbox

Key Features of Office 365 Backup Software

Single or Multiple Account Export Options

Download Single & Multiple Mailbox

This Exchange Online backup utility allows the users to save single as well as multiple mailboxes of your Microsoft Office 365 domain to local server/desktop. This product provides application impersonation option (for the admin account) which allows the admin to export multiple mailboxes from Office 365 domain.

Backup to PST & EML

Archive to PST & EML File Formats

SysTools Office 365 backup solution is programmed to migrate/move Exchange Online user mailbox to PST & EML file type which is generated & saved in your local machine in the form of Outlook data file & individual email respectively. All of the data is auto-mapped, stored & transferred respectively when you export Office 365 mailbox to PST.

Complete Data Archive

Backup Complete/Full Mailbox Data

Entire data of an account is moved during the download of Exchange Online mailbox. Thus the software saves Outlook 365 Emails, Contacts & Calendar to PST & EML (for only individual emails) file formats. All data items are automatically selected during the transfer/migration process. Storage of the data is done in the respective repository within output PST file. The Outlook data file stores other personal information along with emails, which makes it the best archive file after export.

Naming Convention

Naming Convention

When saving Outlook 365 data to EML file format, the Office 365 backup software allows preferred naming pattern to be chosen. Users can specify with what name they want to save the output created. The Office 365 mailbox archiving is done in bulk yet chosen pattern of naming by message subject or other such attributes will be applicable on all.

Note: There is no such naming convention available if you wish to export O365 mailbox to PST file.

Selective Data Migration

Filters to Perform Selective Backup

One can carry out a managed Exchange Online backup to Outlook PST & EML. Featured is an option to filter out selective data to be downloaded/exported based on specified time interval or selected folder. This helps saving only the required Office 365 Exchange data which is extremely important and needs to be backed up locally.

Folder Hierarchy & Meta Properties Intact

Maintains Folder Structure

This program downloads the data and keeps the actual folder hierarchy even after the data is exported/archived from OWA/Outlook Web App to computer/hard drive. This tool keeps all meta properties of the Outlook PST file’s data intact. There is no modification done with original data style after the PST file has been saved on the local/hard drive.

Steps to Download Exchange Online Mailbox to PST File

Install & run
Step 1: Run & Log in Office 365 Backup Software
Add File
Step 2: Select Office 365 Folders to Take Backup
OLK File
Step 3: Select Destination Location to Save Data
Export OLK14Message
Step 4: Select PST or EML File Format

Watch Live Video of Office 365 Mailbox Backup Tool

Download O365 Exchange Backup Utility

Office 365 Backup Software

Size: 15.3 MB Version: 1.1

Trial Limitations

Trial version exports only first 100 emails and first 25 other items to PST and EML (only email messages) format

Download Office 365 Backup

Installation Uninstallation EULA

System Specifications

System Specifications

  • Hard Disk Space: 50 MB of free hard disk space required

Other Requirements

  • MS Outlook 2016/2013/2010/2007 is necessary to Export Office 365 data into PST.

Frequently Asked Question

How to Create the backup for Office 365 by using the tool?

Does this Office 365 Backup tool save any confidential emails or credentials either on its server or any third-party system?

Why must I go for an Exchange Online data backup Software?

How can I be sure that the backup is helpful in avoiding data misuse?

Is it possible to export multiple mailboxes from Office 365 to my laptop at once?

How can I test the product before investing on it? I need to be sure if it’s best Exchange Online backup solution?

How do I export Office 365 Calendars to Outlook?

Can I export OWA (Outlook 365) to PST specifically for emails only of February month?

I want to export Office 365 contacts to my local storage, please suggest in which format I should go with?

Would each user would be able to access their PST file after exporting individually or single PST file get created?

For what purpose Impersonation facility is given?

SysTools Office 365 Mailbox Backup – Order Now

Get an Overview of Exchange Online Mailbox Archiving Tool Features - Freeware and Licensed Version

Features FREE Version FULL Version
Single User Backup
Import From CSV & Server User A/C details
Get of Office 365 Email, Contacts, Calenders
Windows 10 & All Other Previous Windows Version Supported
Add Time Interval
Save Documents, Contacts for VCard & Calenders for ICS format Downloads First 25 Items All Items
Copy & Export Office 365 Emails in PST Formats Backup First 100 Emails All Items
Cost FREE $19
What Clients Say

There have been many services that I came across while searching to migrate Office 365 mailbox to PST. I am in utmost satisfaction with your O365 backup product and the fact that I was able to test it beforehand, which gave me an assurance of its success. Thanks team!

George Thompson, France

For weeks, I was searching for the best & trust worthy solutions to archive Exchange Online data to computer/local drive. Then, I came across this tool & I must say that I am very much impressed with the way this application made my job effortless!

Kinchuk Dolker, India

I love the way this Office 365 backup solution has made it easier for us to migrate/transfer our O365 maillboxes to PST files. I am very mush impressed with this utility as it is very efficient & reliable for users of all kind. Kudos to the development team!

Anila Robin, Zurich

SysTools Office 365 Backup tool is the finest application I have come across off lately. It's been quite a few months I haven't used a product worth being mentioned as great. However, this one completely blew my mind with its performance and output.

Richard Ferguson, Europe

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