Backup
| Email Messages | Saves email messages from Inbox, Outbox, Sent Items, Deleted Items, Drafts and Junk Email folders with complete metadata properties |
| Mail Attachment Data | Backups all types of attachments, including the cloud attachment whether in the form of document or images |
| Category & Priority | Ensures that Category & Priority are applied on emails consistently after the Office 365 backup |
| Structure of Mail Folder | Keeps the hierarchy of mail folders constant |
| Date Filter | Allows you to save only a copy of a particular range of emails on the specified location |
| Retention Period | Infinite |
| Save Date In | PST |
Restore
| Emails | Restore messages with attachment file along with complete metadata attributes and folder structure |
| Restore from | PST file |
Backup
| Contacts | The information of contacts such as Email ID, Contact Number, Home Address, Work Address, place can be backed up |
| Retention Time | Unlimited |
| Save Contacts in | PST |
Restore
| Contacts | Export Contacts from PST with complete information in Office 365 |
| Restore from | PST |
Backup
| Calendar | Business Appointments, Meetings are protected on offline platform along with Start Date, End Date, Subject, Location, Category |
| Store Calendar In | PST |
Restore
| Calendar Entries | Transfer all the appointments, events, meetings along with their attachments |
| Only Restore Data From | PST or Personal Storage Table File |
SECURE O365 CRUCIAL DATA
It is exceptionally important for users to shield their pivotal information & Secure Office 365 email from cyber attacks & data loss. You never know when you are about to lose something important! Keeping an Office 365 cloud backup will help to restore essential information when required!
RISK OF RANSOMWARE ATTACKS
With expanding number of ransomware threats, it has turned out to be hazardous for Office 365 clients. SysTools Outlook 365 Backup Solution will surely be a big thumbs up to help restore Office 365 data instantly. 
INTERNAL & EXTERNAL SECURITY THREATS
Virus Attacks worldwide have caused tremendous loss of information & thereby impacting financial damage to organizations. Even protecting crucial data from inside threats from permanent deletion is equally important. Keeping a safe local copy will help overcome such situations.
BUSINESS DOWNTIME
Insufficient Office 365 data backup during disaster or catastrophe will surely cause huge damage to businesses & its productivity. With SysTools Office 365 cloud backup, you can be sure that whatever data is lost is not gone forever & can be restored painlessly.
SHORT RETENTION PERIOD
Office 365 provides short retention span for deleted emails which can be retained within a certain time duration. It is not just sufficient to recover lost data when the retention period is over, but to be able to restore office 365 mailbox in time is more crucial. With Office 365 backup utility, save data with unlimited retention period.
Fight Back to Service Outages
Having a backup copy of O365 data in case of service outage or any possible issue is always recommended by experts. Imagine an Office 365 service outage, how do you retrieve your data now? Keep your data already backed up to your local storage and forget the further worries of data loss!
Safeguard Office 365 emails, contacts, and calendars by saving these to local storage with Outlook 365 Backup Solution
Secure Your Emails
Download offline copy of messages with attachments from admin mailbox, user’s primary mailbox, shared mailboxes. Hierarchy of email folders structure also remains same.
Secure Your Contacts
Contact is a significant component for businesses so, save a copy of your current contact list to prevent data loss in disastrous situation.
Secure Your Calendar Entries
Never miss any important appointment even in a data loss situation by having its proper control in the form of backup.
Data Retention With No Time Restriction
Secure your data with infinite retention period time, with Office 365 data backup software. Simply save your backup copy of Office 365 emails, contacts, and calendars in your PC as long as you want.
Backup Data That You Need
You can reduce the time by backing up only the desired Microsoft Office 365 cloud data instead of complete backup. You can select specific folders from source mailbox manually which helps in saving crucial storage space!
The Office 365 Email backup software allows users to save data from multiple mailboxes of your Microsoft O365 to local system. This application makes sure that all the data items (emails, calendar, contacts and documents) are backed up securely. Also, when you create the offline backup of Office 365 cloud data, the software keeps the data integrity and meta data properties intact.
Protect Data in PST Format
With Outlook 365 Email Backup utility, it is easy to secure offline copies of O365 data into the Outlook file format at any location. The PST file type is supported by all the Outlook versions.
Office 365 Backup Tool helps you to create a backup of multiple Office 365 users' cloud mailbox data in your preferred format on a local device in one go. So, there is no need to run the tool again and again for saving every user mailbox data. You only need to login as Office 365 admin and add a CSV file that includes information about source IDs. Afterwards, the software takes the backup of the mentioned address on the designated location.
Facility to Secure Shared Mailbox Data
Shared mailboxes are essential as well as beneficial for businesses and their data-related requirements. With Outlook 365 Email Backup tool, you can easily download data from shared mailbox in the PST format. You do not have to purchase a different utility for the same. In fact, you can also apply email and folder filters on the shared mailbox(es).
Using Microsoft Office 365 Restore option, user can easily restore their mailboxes to Office 365 from PST file. Moreover, one can easily restore multiple PST files back to Microsoft Office 365 cloud tenant in one shot. For this, one should log in to Microsoft O365 account with valid admin credentials i.e. Office 365 Admin ID and Password. After validating your account, the Office 365 cloud backup tool allows the restoration of the mailbox to Microsoft Office 365 account.
Integrated Advanced Features
Install on Virtual or Physical Machine
SysTools Office 365 Backup tool can be installed on physical or virtual Windows-based machine. Installation of this tool on a VM hosted in the cloud helps you to keep copy of your data online and manage the backup process from any computer. Moreover, installing the tool on a local machine helps to keep backup copies on the hard drive. Choose this option that is secure and easily accessible.
Offer File Naming Convention
A proper file naming convention is the best way to organize emails and identify files. While saving the Office 365 mailbox(es) emails in the PST format, the tool provides the File Naming Convention option. Outlook 365 Backup Software offers some special file name on the basis of Subject, Date, and Time. Choosing this option, helps you manage emails in a more convenient and effective manner.
Office 365 Backup tool offers various robust functionalities, and ‘Pause and Resume’ is one of them. This allows you to halt the backup process and resume it later from where it has been stopped.
Import All PST Files in Office 365
The Office 365 backup tool is capable enough to migrate all data components like Mails, Calendar, Contacts, Tasks, and Journals into Office 365 account. In case of admin login, add a CSV file that comprises information on source and destination path. After that, choose the category of data components and restore to the desired O365 mailbox(es).
Trusted Legal Accurate Solution
SysTools development team created the most affordable and highly demanded Microsoft Office 365 backup and restore software to quickly export Office 365 mailboxes to PST and other classic formats. It also helps you to restore Office 365 mailbox from backup via PST file without any hindrance.
Real-Time Status of Procedure
The best thing about this Office 365 Backup Tool is that it provides all the information clearly on the framework. Whether you performed Backup or Restore process, the complete live progress report of on-going task appears on the software interface. You will get the information like User ID, Mails, Calendars, Contacts, Status.
Cross-User Restore
This functionality lets admin to restore data of one O365 member to another user account. If any employee leaves the organization and its PST resides in the system, then the admin can restore its data into an active O365 user account.
Maintain Data Integrity
Another important feature of the Outlook 365 backup solution is that it keeps the data integrity intact throughout the process. This is one of the most important features because it is essential for a utility to backup and restore data in the same format as it was.
Software Download
Size : 91.3 MB
Version : 6.4.0
MD5 : 43c3ecb99efa5bd54a25f03cb45103f5
Trial Limitations
Limitations
Trial version will backup complete Office 365 mailbox data from 2 user accounts.
System Specifications
Hard Disk Space
Around 500 MB for installation & tool requires atleast 5GB of free space to store data
RAM
Minimum 8 GB of RAM is recommended
Processor
Minimum 8 core Processor 2.3 GHz Processor
Pre-Requisites
Supported Editions
Windows Server 2012, Windows 10 (64-bit)
FAQs
Electronic Delivery
Request For Software Customization
If you need to customize Office 365 Backup & Restore Software or need additional features then, Request Quote
Get an Overview of Office 365 Outlook Mailbox Backup Tool Features - DEMO and Licensed Version
| Features | DEMO Version | FULL Version |
|---|---|---|
| Multiple User Backup | ||
| Import From CSV & Server User A/C details | ||
| Windows 10 & Other Previous Versions Supported | ||
| Add Time Interval | ||
| Backup Office 365 Email, Contacts, Calendars, Documents | 2 User Accounts | All Items |
| Restore Office 365 Mailbox from Backup | 2 User Accounts | All Items |
| Cost | FREE | $5 Per User |
Commonly Asked Questions and Answers
5 Steps to Backup Outlook 365 Mailbox Data:
The software allows to backup O365 mailboxes in a completely safe and secure manner. Even a single bit of information (like client name) is not shared by the application. Similarly account credentials are not saved, neither on our server nor on any third party system.
Cloud storage cloud be risky from security as well as business standpoint. The data stored on cloud is vulnerable to cyber-criminal threats that may lead to major security breach. Taking backup ensures that the O365 account data is safely stored on the local machine and is secure in case of any unforeseen catastrophic situation.
We offer Outlook 365 Email Backup utility in two versions, Free (Demo) and Licensed version. Using the freeware version, you can easily test its potential and performance and be sure of investing in the right/best solution. The full version allows you to migrate unlimited O365 (Outlook Web Access/App) emails, contacts and calendar into two file formats.
Yes, this tool allows you to backup Office 365 shared mailboxes to any user mailbox or shared mailbox.
Yes The backup and restore mailbox process is completely invisible (process goes on in background) to users. So access to mailbox does not get affected while backup goes on.
No, the Outlook 365 Backup and Restore tool does not put any limits on the size of the backed up Outlook 365 Mailbox items.
Microsoft Office 365 Backup Solution by SysTools speeds up the process to backup and restore Office 365 mailboxes. With an easy user interface of the solution, users can easily filter Emails, Calendar, and Contacts and transfer complete data into multiple file formats successfully. Also, it can easily restore Office 365 mailbox from backup using Restore option.
Riaz Javed Butt
German
There have been many solutions that I came across while searching for a tool to backup Outlook 365 emails and other important data. I am very satisfied with your Office 365 backup tool and the fact that I was able to test it before purchasing the licensed version. Thanks team!
George Thompson
France
I love the way this Office 365 backup solution has made it easier for us to backup our data on local machine. I am very much impressed with this utility as it is very efficient and reliable for all kind of users. Kudos to the development team!
Anila Robin
Zurich
SysTools Office 365 Backup tool is the finest application I have come across while searching for best Outlook 365 Backup solutions. It has been quite a few months I haven't used a product worth being mentioned as great as this tool. However, this one completely blew my mind with its performance and output. Not only this Office 365 restore option helped me to restore Office 365 mailbox from the backup.
Richard Ferguson
Australia
Office 365 Backup Software by SysTools is one of the best Backup solutions for Office 365 Administrators to backup Outlook 365 emails. It provides the capability to backup all mailbox items and save them on Local Storage / Server.
Microsoft Office 365 Email Backup and Restore Software by SysTools is one of the Best & Ideal Backup Solutions provided to backup Outlook 365 data. It has provided a platform for users to backup emails locally without being dependent on Outlook 365 platform.
Microsoft Office 365 email backup software by SysTools gets a 5-star rating from CNET for its efficient working to backup and restore Office 365 mailbox from backup.
FinanceOnline gives SysTools Office 365 Backup and Restore with an average Rating of 7.9 & 99% for its Client Experience & Satisfaction.
WeSuggest states SysTools O365 backup mailbox provides distinctive features to backup and restore Office 365 mailbox from backup without any data loss.
Backup Outlook 365 Mailboxes in Bulk
