How to Export IMAP to PST File? Solved

Kumar Raj ~ Modified: December 15th, 2022 ~ IMAP ~ 5 Minutes Reading

Summary: Here we are going to discuss the process to export IMAP to PST file format with all emails through a free as well as a professional solution.

Many IMAP email services are available to help users send and receive e-mails such as Gmail,, Yahoo, AOL, Hotmail, Exchange Server, Kerio Connects, etc. These servers allow users to access email messages anytime and anywhere as long as there is a stable Internet connection.

Sometimes, users may wish to export their emails from the IMAP Server to access them locally. In such cases, there arises the need to export IMAP emails to PST files.

Users Query

“My boss gave me the task of exporting IMAP emails to PST format with the instruction that no data should be lost in the process. Please suggest some foolproof solution to convert IMAP mailbox to PST files.”

When Microsoft Outlook is linked using IMAP configuration, the default data file extension is .ost. Moreover, in the case of POP Setup, the standard data file is PST (Personal Storage File). The data storage file in each of the two scenarios is different. So, let’s start the process of exporting IMAP folders to PST.

Note: The IMAP OST to PST Converter is the best choice for Outlook users as it will allow them to carry out the complete migration on any version of the Windows OS.

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Manual Method to Export IMAP to PST Format

Here, we will show you the manual method in two steps. First, we will explain the configuration of the IMAP Email Account in Outlook. Then we will save the emails from the configured IMAP account in the PST format.

Step 1: Configure IMAP Account in the Email Client

Follow these steps to set up an IMAP account:

  1. Download and open MS Outlook on your system.
  2. Configure your email account in Outlook, enter your credentials, and click on the Continue button.

Note: Make sure that IMAP is selected before configuring the IMAP account.

Step 2: Export IMAP Emails to PST Format

After the configuration steps are done, follow the process to export emails to PST format:

  1. After synchronizing your email client, go to the File menu option and select the Import/Export option.
  2. Finally, export IMAP folders to PST file format as a saving format.

Drawbacks of the Manual Method

  • There are chances of configuration errors during the IMAP account setup.
  • Technical know-how is required to configure the IMAP account.
  • This method does not delete your data completely from the server, resulting in the risk of data hacking.
  • Manual setup does not provide the option of configuring multiple accounts at once. You need to configure each account individually, which takes a lot of time and effort.

Trusted Approach to Export IMAP to PST

SysTools IMAP Backup Wizard is developed by keeping novice users in mind. This tool has all the necessary features for a smooth and fast conversion from IMAP folders to PST on Mac. This software assures that there would be no data loss during the whole backup process. Using this tool, users can easily download and export IMAP emails from different servers.

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Using this tool users can download and export emails from a different IMAP Server. In the below section, we have included the steps to export IMAP emails to PST format and the best features.

Steps to Export IMAP Folders to PST Format

In this section of the blog, we will see the detailed working of the solution to export IMAP to PST on the Mac operating system.

  • Download the tool, choose the host domain, and provide the credentials.

Provide Credentials to Export IMAP to PST

  • Choose PST as the export type from the various available options.

Choose the PST Format

  • After this, click the Advance Settings button to apply filters.

Advance Settings

Incremental Backup: This option gets activated only if you have already exported your IMAP account data. Enabling this feature allows you to take the backup of only the newly-arrived emails in your IMAP mailbox; thus, eliminating any chances of data duplication.

  • Click the Change button to browse the desired location to save the resultant files.

Change the Destination Location

  • After following all the steps, click the Start Backup button.

Export IMAP Emails to PST

The message indicating the successful export of IMAP to PST is displayed on your screen.

Successfully Export IMAP to PST

Best Features of IMAP to PST Tool

  • Batch Conversion: This impeccable software provides Export IMAP Folders to PST format in the batch mode. By doing this, users can save IMAP to PST in a single go.
  • No Data Size Restrictions: Using this tool, users can perform MAC IMAP Backup to various file formats without any file size restrictions. Users can bulk export IMAP emails to PST in a trouble-free manner.
  • Selective Backup: Users can enable this option to save only selective emails from IMAP accounts to PST or other file formats.
  • Compatible with All Versions: This tool works fine to Export IMAP emails to PST Mac and it supports all the latest and prior versions of MS Outlook and Mac OS.

The Bottom Line

In this blog, we have provided you with the best solution to export IMAP to PST. The manual solution is best to save IMAP emails to PST for free but it involves the risk of data loss and corruption. So, it would be best to choose a reliable method to export IMAP emails using our tool. Moreover, a free demo version can be downloaded without investing a single penny to check the functionality of the utility.