Summary: This guide explains different techniques to export Exchange mailbox to EML format. You will see the reasons behind this requirement and how users can move their emails securely.
Microsoft Exchange is a popular email server used by organizations to handle their business emails, calendars, contacts, and other mailbox data. On the other hand, sometimes administrators or users have a requirement to export Exchange email messages outside of the Exchange environment and save them into separate EML format files.
Also Read: How to Export Office 365 Mailbox to PST?
Why to Export Exchange Emails as EML?
There are various reasons why users export Exchange mailbox to EML. Let’s see why it is preferred over other formats.
- Firstly, EML stores messages in individual files. So, you can easily locate, share, archive, or process each email separately
- You can also move your selected messages in different email applications too
- Organizations are able to save relevant emails as a single EML file in order to take backup or simply keep for record
- Administrators also need messages from certain folders or a specific date range, rather than exporting the complete mailbox
- It makes it easier to download emails from multiple Exchange mailboxes at once
Export Exchange Mailbox to EML Format Manually
There is a big difference between saving one email and exporting the entire Exchange mailbox as EML.
#1. Using Outlook Web Method
- Log in to Outlook on your browser using your Exchange account credentials
- Next, access the mailbox folder where we have our email that will be exported
- After that, you need to choose and open the email you need
- Select the More actions option in the message header
- Now, search for the download or save option of that message
- If given the option, choose EML format and save it on your computer
Limitations of Manual Approach
- You need to do for every users individually with messages
- Not suitable for large Exchange mailboxes
- Problem of maintaining folder
- Time consuming when dealing with multiple accounts
- Limited control over bulk data
- Higher chances of missing vital messages
Export Exchange Mailbox to EML Using Professional Solution
If an administrator wants to migrate a large number of Exchange emails into EML files, then you can use SysTools Exchange Export Tool. It makes it easy for the users and takes less time than exporting each email manually. With the help of this software, you can export your Exchange mailbox data into various file formats such as EML, MBOX, PDF, MSG, and PST
Key Features:
- Export emails from different Exchange mailboxes to EML files
- You can use our filter-based option to select only the important emails
- Maintain the original folder structure while exporting
- It generates detailed reports of finished and failed bulk export process
Advanced Tool Steps to Migrate Exchange Emails to Popular Formats
1. Download and Launch our professional software.
2. In the first step, select Exchange as source platform and File System as destination platform.
3. Select Workload in the selection tab, and choose EML as a category that you need to export from the same screen.
4. Using this Date Range filter option, you can export mailbox data dated on a specific timeframe. Click on Next.
5. Fill in all the necessary information regarding Exchange server.
- Here, you can enter Admin Email, Password, & other details.
6. Press the “Validate” button to verify that the account has been given proper permissions as necessary.
7. When validated, permissions will be given to the source user. Click on Next.
8. After that, you need to take a look at the destination folder path. This is where the mailbox items will be kept on your local machine.
- Ensure that the folder path consists of a maximum of 20 characters.
9. Check the appropriate permissions and hit Next.
10. You can add users from the source account for processing on the users screen in a number of ways:
- Fetch Users: It will automatically fetch users from the Source domain.
- Import Users: This will allow you to import users via CSV.
- Download Template: This option allows you to download a template that can be used as an example in order to create CSV files.
11. Once the validation is done successfully, click on Start Export button to begin the process to export Exchange mailbox to EML
12. Lastly, tap on the Download Report to get the full details.
End Note
Most of the time users want to export Exchange mailbox to EML when they want to access email outside of the Exchange environment. Although, you can use our given manual steps to save a small number of messages. If you have large mailboxes or several user accounts, then you should opt our automated solution. It helps you to migrate Exchange emails securely and in a quick time.
FAQs – Frequently Asked Questions
This is the section where we have answered all the user queries. Let’s read all the questions one by one.
Q1. What is the best way to export Exchange mailbox to EML formats?
Ans. You can go for our automated solution. It is safe and easy to migrate all email directly to EML without using Outlook.
Q2. Can I move multiple emails from an Exchange account?
Ans. Yes, you can achieve this through our professional software. It is more time-efficient as compared to exporting every mailbox individually. It is suitable for large mailboxes and multiple accounts.
Q3. How do I export Exchange emails to EML files manually?
Ans. Users can take the help of Outlook web method to open an email and then select More actions > Download options. That is okay for a few messages, but not practical for big mailboxes.
Q4. Can we migrate certain mail folders from an Exchange mailbox?
Ans. Yes, it is possible to export emails of specific folders rather than processing the entire mailbox. At first you need to select the folders which you want to export like Inbox, Sent Items, or Custom folders, and then begin the export. It helps you to manage large amounts of information and gives you better control.