SysTools Exchange Export

A Tool to Export Multiple Exchange Server Mailboxes into MS Outlook PST File Format

  • Export Exchange Mailbox to PST with same folder structure maintained as Earlier.
  • Extract all items like Emails, Contacts, Calendars, Tasks, Journals etc.
  • Auto detects, scans and loads the Active Directory configuration
  • No 2GB Size Limitation: Tested with the migration of 750 mailboxes
  • Exchange Administrative Permissions are required to perform the extraction
  • Allows Exporting mailboxes from Exchange 32 bit & 64 bit both
  • Live Exchange Server Environment is required on migration machine
  • MS Outlook 2016 or below version should be installed & configured
  • Outlook 2016, 2013, 2010, 2007 & 2003 Versions are Supported

Key Features to Export Exchange Mailbox to PST

exchange mailboxes to pst

Export Exchange Mailbox to PST

The Exchange Export software allows you to export multiple mailboxes from an Exchange Server to Outlook PST file format. It allows you to migrate emails, contacts, calendars, tasks, notes and journals. Also, it keeps the original formatting and Meta properties of mailbox items intact.


auto detect & load

Auto Detect & Load Active Directory

As the software extract from Live Exchange Server mailboxes to PST file, Active Directory Server plays an important role. As you click on export, the Active Directory will get automatically scanned and loaded. Entire Active Directory and Exchange Server details will be visible. Here, Active Directory & Exchange Server should be active.


preview mailboxes details

Preview Mailboxes Details

In order to view the details associated with each mailbox, you need to simply right click on any mailbox. The Software will launch a manager which shows detailed information about the mailbox like: number of mails, contacts, calendars, journals, tasks, notes etc. To view this, you need to have Administrative Rights.


export selective mailboxes

Export Selective Mailbox & Items

Once the Active Directory Server gets loaded, you can check / uncheck the mailboxes accordingly. This will help you to export only selected mailboxes from Exchange to Outlook PST. Afterwards on the export option window, you can select to move any items like: emails, contacts, calendars, tasks, notes, journals and export them as per your choice.


email filters

Option to Apply Email Filters

While exporting mailboxes, you can apply the email filteration. This will help you to export or move only selective emails residing in the specified date range. You need to specify dates of "From" & "To" and software will migrate emails of the selected date range from Exchange Mailboxes to PST


allow dumpster data

Allow Dumpster Data Migration

If you delete any data from Exchange archive mailboxes, then it will move into the Dumpster. During migration, software allows you to export mailboxes present in Dumpster of Exchange Server. This feature is optional and you need to activate this function to make it work.


Export Disconnected Mailboxes

Export Disconnected Mailboxes

SysTools Exchange Exporter tool successfully extract all type of mailboxes to Outlook PST files. Type of mailboxes are enabled, disabled, disconnected and Connected.


Require Outlook to Export Mailboxes

Require Outlook to Export Mailboxes

It is required that any versions (Outlook 2016, 2013, 2010, 2007, 2003) of Outlook should be installed to export or move exchange mailbox to PST file format.


export permanently deleted emails

Deleted Emails Permanently

After the migration of mailboxes from Exchange server to PST file format, the software also allows you to permanently delete emails from the server. This will help you to remove the data from the server; which has already been backed up in the form of MS Outlook PST file. You just need to check / uncheck this option in order to delete emails permanently from exchange server.


generate progress report

Generates Export Progress Report

Once the extraction & export process starts, software will generate a real time Exchange mailbox to PST migration report. It will report details like: name of a mailbox being exported, the number of emails, contacts, calendars, tasks, notes, journal items being exported. Completion of the Export Exchange Mailbox to PST process would be reported through an alert message.


Export Exchange Mailbox to PST File Process Screenshots

exchange export tool
Step 1: Exchange Export Tool
add exchange edb file
Step 2: Preview Informations
preview exchange emails
Step 3: Select Criteria
export exchange mailboxes
Step 4: Export Exchange Mailboxes to PST

Export Exchange Mailbox to PST Demo in Video

Exchange Export Software Specifications

exchange export box

Size: 7.6 MB Version: 2.1

Trial Limitations

Exchange Export Demo Version Converts 50 items from 5 mailbox folders to Outlook PST File Format.

Download Exchange Export

Installation Uninstallation EULA

System Specifications

System Specifications
  • Hard Disk Space: Around 15 MB free space needed for installation

Application Pre-Requisites

  • Microsoft Outlook should be installed and should be configured properly for any valid or dummy profile/account(Not Configured for Exchange).
  • To export the data directly from a live Exchange server - Exchange 2003, 2007, 2010, 2013 & 2016 Source Versions are supported.
  • Migration machine and Exchange Server should be working under the same domain.
  • Exchange Mailboxes should have complete administrative rights for Exchange (2000-2003,2007-2010) Versions.
    How to Manage Exchange 2000-2003 Admin Rights
    How to Manage Exchange 2007-2010 Admin Rights
  • If you are using Windows 10/8.1/8/7 or Vista, then please launch the tool as "Run as Administrator".

Supported Editions

  • Microsoft Windows – 2000, 2003, 2008, XP, Vista, or Windows 7/8/8.1/10, 2008/2012 (32-bit & 64-bit)
  • MS Outlook – Outlook 2000, 2003, 2007, 2010(32/64 bit), 2013 (32/64 bit), 2016 (32/64 bit).
  • To directly export data from Exchange Server – MS Exchange 2016, 2013, 2010, 2007, 2003 (Source)
Frequently Asked Question
Can i use this tool on my new windows 8 laptop?

Yes, you can run and install the program on any windows 8 or 8.1 machine.

Do I need to have Live Exchange Server environment to extract Exchange mailboxes to PST?

Yes, software needs live Exchange Server environment to export mailboxes from Exchange Server to Outlook PST. Please be sure that migration machine and Exchange Server are in the same domain.

Is MS Outlook environment required to export mailboxes?

Yes, MS Outlook must be installed on your machine and configured properly with any POP3 or dummy profile and not for Exchange profile.

Do I need to have full admin rights for exporting mailboxes?
Hi, I just bought a license for Exchange Export tool. When I select a mailbox and click on export, an error message prompts "Unable to export the following mailbox to the MS Outlook PST". Please help.

Yes, you must have full admin rights on Server mailboxes that you want to export. To know how to acquire full access permission in Exchange 2002 & 2003 mailboxes CLICK HERE and for Exchange 2007 & 2010 mailboxes CLICK HERE.

Exchange Recovery and Exchange Export seem similar, what is the difference?

Both applications work on Exchange concept. This Software works for offline EDB file. It recovers corrupted EDB file and exports it into PST format. However, Exchange Export works in Live Exchange Server environment. The software exports exchange EDB mailboxes to PST format directly from Server.

Why am I getting "Outlook is not installed / configured properly" error?
I have installed a demo version but I keep on getting error "Outlook is not installed / configured properly" but I have installed Outlook in working mode. Why am I still getting this error?

If you are getting this type of error please first make sure that Outlook is installed and also configured properly on your machine. After that check bits of Outlook as Exchange Export has two installers; one for 32-bit Outlook and other is for 64-bit Outlook. Please install the correct installer according to the bits of your Outlook.

Is it possible to export Exchange Public Folder into PST?

No, software only exports Exchange mailboxes. You can export public folder of Exchange into PST with the help of Exchange Recovery tool.

Does the software move multiple Exchange mailboxes to PST in one go?

Yes, you can select and export multiple Exchange mailboxes at once. Please be sure that you have full admin rights on those mailboxes before exporting them to avoid any type of inconvenience.

Is there a size limitation for mailbox that the tool can export?

No, there are no such limitations within the tool. It can successfully extract any size of Exchange Mailboxes to PST.

Can I get an export report to verify the process?

Yes, software will provide you with a final report of the Export Exchange Mailbox to PST process. You can particularly verify all items of mailboxes in this report.

Does this tool support Outlook 2016 to export?

Yes, This tool support Outlook 2016, 2013, 2010, 2007 & 2003 to to move exchange mailbox to PST file format.

What Clients Say About Export Exchange Mailbox Tool

I was a little bit confused when I heard about the ability of the software to export exchange mailbox to Outlook PST when the Exchange is live, but once I experienced the process with one day long free demo version of the Exchange Export tool, I made my decision firm that I will purchase this tool only, and now I am happy to say that the entire data from my Exchange mailbox is now safe in the PST format.

Noor Thomas, Sweden

It's been a pleasure working with SysTools Exchange Export application and the support team that proved to be a guiding light at each and every step. The customer service is really nice and needless to say, the software works fabulously fast. Thanks!



Andrew Thomas, U.K.
Exchange Export Order Now

Get an Overview of Exchange Export Features — FREE and Licensed Version


Features FREE Version FULL Version
Add Exchange EDB Files
View Mailbox details
Select Category (Emails, Contacts, Calendars, Task)
Advanced Email Filter
Windows 10 & All Other Previous Windows Versions Supported
Allow Dumpster and Delete Emails from Mailbox
Export Exchange Mailbox to PST 50 Items from 5 Mailboxes Unlimited Items from Mailboxes
Cost FREE $99