Overview: If you are also finding the steps to export Google Workspace to MBOX, then this blog page is made for you. Here, you will get both manual and professional ways of completing the export process.

Let’s start with Google Workspace which includes cloud-based email, collaboration, and a host of built-in tools for your organization. However, there are times when administrators need a local copy of your G Suite mailbox. For that, they need to take backup, archive, compliance, migration, & offline access. Now in such cases, MBOX is an email storage type and it can be accessed or used from several email clients like Mozilla Thunderbird, Apple Mail, etc.

Know about: How to Export Google Workspace to PST?

Table of Contents Hide
  1. Reasons to Save G Suite Data as MBOX
  2. Try Manual Method
  3. Using Google Takeout
  4. Professional Tool
  5. Follow Software Steps
  6. Final Note

What is an MBOX File?

It is an email storage where the mail messages are stored in one single file. MBOX stores messages in an organized manner, rather than keeping each message into a separate file.

To let users know, the file contains:

  • Email body content
  • Other information: From, To, Cc and Bcc
  • Message headers
  • Attachments
  • Dates and timestamps
  • Email metadata

It is easy to store your emails locally or transfer them to an email app that supports MBOX.

Why Save Google Workspace Data as MBOX?

There are various reasons why users choose to export Google Workspace to MBOX files.

  • If something happens to your account or server, you will still have a copy of those emails on your computer
  • Move your old emails into another separate file, so you can work easily and manage your main inbox
  • Each MBOX file contains an archive of a bunch of emails, by which you can have quick email transfer to certain apps like Thunderbird or Apple Mail
  • You can open your saved emails directly on your device and read them even without having an internet connection
  • Select only particular user mailboxes instead of downloading all organization emails
  • Keep your email data records in MBOX format to fulfill any business and organizational requirements

Manual Way to Export Google Workspace to MBOX Files

There is only one method by which you can convert G Suite data to MBOX format. It is divided into multiple steps. So, don’t miss out!

#1. Using Google Takeout Method

It is Google’s real data download service for all the majority of their products.

  • First, log on to the Google account that has the mailbox you wish to export and open Google Takeout
  • Secondly, it includes data from multiple Google services
  • If the aim is to backup emails, then untick the rest of the services which you do not need and select Mail
  • Next, select the Gmail data to migrate using the option Mail data selection
  • Depending on the available options, you may avoid unnecessary exports by choosing only what is needed like labels or mailbox data
  • This is especially useful, if you only need a particular kind of email
  • So, Google Workspace is not that easy to export and it has different methods to get the output archive
  • You need to use the download link or work with cloud-storage destinations
  • To take one-time local backup, then downloading the archive is better
  • Click on the Create Export button and let Google finish the archive process
  • The process time depends upon the volume of exported data
  • Now, download the archive, extract it on your computer only after Google has had a chance to prepare the export
  • In the extracted Takeout directory, find Mail folder
  • This will include your exported mailbox data such as MBOX files
  • The extracted structure probably will have a path like:

Takeout > Mail > mailbox.mbox

  • Different export options determine the folder and file names
  • Now, access your Google Workspace messages in MBOX format

Also Read: How to Export Gmail to MBOX File?

Limitations of Using Manual Steps

Google Takeout is easy to use, but not made for admin users.

  • The issue arises when one wants to export bulk user accounts
  • An admin might need to export more than 100 mailboxes
  • They might also only need emails from a certain date range
  • If you want to give some accounts a higher priority than others
  • It takes more time of your, when you try to do it manually
  • Not all work or school data may be directly downloaded

These are the points why you prefer a dedicated tool instead.

Export Google Workspace to MBOX Using Advanced Solution

If you want a simple desktop solution to save bulk Google Workspace mailbox data, then you can go with SysTools G Suite Export Tool. It allows you to export G Suite emails in popular formats such as MBOX, EML, MSG, and PST. This software helps to manage multiple user accounts. You can even filter your emails with the help of date range option. It generates reports at the end of the export process.

Free Download Purchase Now

Tool Steps to Export Google Workspace to MBOX Format

1. Download and run our software on your system.

Start screen

2. Choose source platform as G Suite and destination platform as MBOX.

enter source and destination

3. In the same screen as above, under Workload selection, select categories of G Suite to determine what you want to export.

workload screen

4. You can use our Date Range filter option to export selective mailbox data. Click on Next.

filters

5. Then, you go into the Source Screen.

  • Over here provide the Admin Email and Service Account prompts.
  • Then, you have to also upload the Certificate File which is your P12 file to the software panel.

Source screen

6. Click the Validate button on this screen to check that the account has been given appropriate permissions.

provide details

7. The permission will be given to you by the source user after validation. Click on Next.

provide details

 

8. Now, browse to a location of the backup folder where you specify the destination to save the MBOX file.

  • You cannot set the folder path above 20 characters.

destination screen

9. Confirm that you have the appropriate permissions and tap on Next.

destination screen

10. Users screen lets you add users from the source account that need to be processed in multiple ways:

  • Fetch Users: Automatically fetches users from Source domain.
  • Import Users: Import users via CSV.

fetch users

11. Click on Start Export button to export google Workspace to MBOX format, only after the validation completes successfully.

start export

12. Once the export finishes, select Download Report option.

report download

End Note

I hope you have followed the above ways to export Google Workspace to MBOX. It is done by the users to store a local backup, access emails in offline mode, or import data to other email clients. You can use our Google Takeout method, if you want to export a few emails along with attachments and labels. However, if you wish to migrate multiple accounts at a time or need additional control, for that opt our pro solution which makes it easier and add more options.