How to Export PDF Comments Without Data Loss
Summary: Learn how to effortlessly export PDF comments while preserving valuable data. This guide provides user-friendly methods to extract comments from PDF without any loss of information.
Table of Contents:
Comments in PDF documents play a vital role in collaboration and feedback. Exporting these comments can be essential for record-keeping or sharing feedback with others. In this guide, we’ll explore simple methods to export PDF comments without compromising any data.
Export PDF Comments Using Professional Tool
SysTools PDF Extractor Software is a user-friendly tool that allows users to extract comments from PDF file quickly. This versatile tool simplifies the extraction process, ensuring that you retain all comment data intact. Whether the user is dealing with a single PDF or multiple documents, this software streamlines the process. In fact, users can export PDF comments regardless of technical expertise.
- Launch the application and click on the Add File(s) button to select PDF documents containing the comments you want to export.
- Once the PDF is loaded, click on the Next button.
- Now, click on the Comments tab and choose the format(DOC, DOCX, PDF) to export PDF comments.
- If the user wants to only extract comments, then uncheck the boxes of all other tabs.
- After selecting the page settings, click on the Extract button.
- It will export the comments without any data loss.
Extract Comments from PDF Using Adobe Acrobat Pro DC
Adobe Acrobat Pro DC offers a straightforward method for exporting PDF comments, making it an accessible task for users of all levels of expertise. When dealing with a single PDF document, this software ensures to preserve the integrity of comment data.
- Open the PDF document containing the comments in Adobe Acrobat.
- Then, navigate to the Comments pane on the right-hand side to view all comments.
- Select the comments you want to export. You can hold down the “Ctrl” key (or “Command” key on Mac) to select multiple comments.
- Right-click on the selected comments and choose Export Selected from the context menu.
- Choose the export format, such as XFDF or FDF. These formats preserve the comment data.
- After that, select the destination folder where you want to save the exported comments.
- Finally, click Save to export the comments. Adobe Acrobat will retain all comment data in the exported file.
How to Export Comments from Secured PDF
A PDF can be secured with two types of passwords. In order to export comments from a secured PDF, a user first needs to know whether it has an open password or restrictions on extraction.
I) Having Open Password:
If the PDF is protected by an open password, follow these steps:
- Open the secured PDF using the password.
- After that, use one of the methods mentioned above (SysTools or Adobe Acrobat) to export the comments as usual.
II) Having Restrictions on Extraction:
For PDF with extraction restrictions, you may need to remove these PDF restrictions before exporting PDF comments:
- Open the secured PDF using the password.
- Then, navigate to File > Properties.
- In the Properties dialog, go to the Security tab.
- After that, click on No Security to view the permissions.
- Now, click OK to save the changes.
- If the user does not know the permission password, then he can simply bypass it using SysTools PDF Unlocker.
- Now, proceed to export comments using Adobe Acrobat, as described earlier.
Conclusion
It is a simple process to export PDF comments that can be valuable for collaboration and documentation. Whether you use a professional tool or Adobe Acrobat, you can easily extract comments from PDF file without any loss of data. Additionally, ensure that the user has the necessary permissions to extract comments if the PDF is secured.
FAQs:
Q) Can I export comments from any PDF document?
Yes, you can export comments from most PDF documents.
Q) Are there any limitations to extracting comments from PDF?
It depends on the permissions set by the PDF owner. If commenting is allowed, you can fetch comments without issues.
Q) What file formats can I export PDF comments to?
Depending on the software you use, you can typically fetch PDF comments to formats like DOC, DOCX, PDF, XFDF, or FDF.
Q) Is it necessary to have an open password for a secured PDF?
Yes, you need the open password to access and extract comments from a secured PDF document.
Q) Can I export comments from a password-protected PDF without the password?
If the password is open-password, then the answer is NO. If the password is owner-password, then the answer is YES.