How to Migrate from Outlook 2010, 2013 to Office 365? Complete Guide
**Methods explained below work for Outlook 2010, 2013, 2016 & 2019** – [updated in Nov 2023]
These days, users want to migrate their Outlook data to Office 365. Because, Office 365 is the popular cloud platform, which is used to save Outlook data as a backup. The main benefit of Office 365 is, it allows users to access data from anywhere and at any time with the presence of the internet. No doubt, this is a useful way to migrate Outlook 2010, 2013 to Office 365. But, there are many people who do not know the appropriate method for this migration process.
Some people know the method but are not able to execute it correctly. To resolve this type of issue, we have discussed the process of moving Outlook 2010, 2013 to Office 365 in this post. Before going towards the solution, first, let’s take the example of the user’s problem to understand this situation clearly.
Scenario –
“I am working as a network engineer in an IT company where employees use Outlook 2013 for sending or receiving mails. Our organization has recently purchased the Microsoft Office 365 enterprise plan. Now, it is my duty to move data from Outlook 2013 to Office 365. I tried the manual technique i.e. network upload to migrate Outlook data to Office 365. But, it takes the whole day to import only half of the data of a single local file as our company has a huge amount of data items. The network upload method also needs to follow the long sequence of steps. But, we urgently require a solution that can convert Outlook to Office 365 easily. If anyone knows, kindly come forward and share. Any relevant help would be really appreciated!!”
Solution –
If you are also facing the same problem and you need a reliable and fast solution. Then, you can get help from a commercial solution that is available in the online market. SysTools Office 365 Import tool is one of the best approaches that help users move Outlook 2010, 2013 data to Office 365 accounts.
Outstanding Features of Tool That Help in Migrating Outlook 2010, 2013 to Office 365
- It maintains the same data integrity and hierarchy without making any changes during the migration.
- The tool is capable of moving the entire data such as inbox, sent items, attachments, drafts, deleted items, contacts, calendar, etc. from Outlook to Office 365.
- Capable of migrating Outlook 2010, 2013, 2016 2019 data to Office 365.
- This software works with distinct editions of MS Outlook and Windows.
- Provide Incremental Import feature to skip already migrated data from Outlook local file.
- It can transfer data from Outlook to Office 365 without any file size limitation.
- This program is easy to install and provides a user-friendly interface.
Procedure to Move Outlook 2010, 2013 to Office 365 Safely
Outlook to Office 365 migration is done by either using impersonation or without using the impersonation tools. We will discuss both processes one by one. When using Impersonation, there will be no need for user credentials. It means you can move Outlook data files (.pst) into multiple Office 365 user accounts without the need for user account passwords. Additionally, the tool will allow moving PST files into Office 365 shared mailbox.
Steps to Migrate Outlook 2010, 2013, and 2016 Data to Office 365
Step 1. Opt for Outlook as the source platform and Office 365 as the destination platform.
Step 2. Choose the categories you want to import into Office 365 under Workload Selection on the same screen.
Step 3. Utilize the Date-Range Filter option to specifically import mailbox data within certain dates. Then, proceed by clicking Next.
Step 4. Navigate to the Source screen. Specify the folder path containing the Outlook files. Organize files into folders named after the respective O365 account IDs:
Create folders in the root drive, such as E:/PST/[email protected]/ (for user1’s files)
- E:/PST/[email protected]/ (for user2’s files)
- E:/PST/[email protected]/ (for user3’s files)
Continue this pattern for each user, placing their local files in their respective folders. Select the folder “E:/PST/” as the Import Folder Path in our tool.
Step 5. Click on Validate to confirm permissions for the files. Post-validation, permissions will be granted to the source platform. Proceed by clicking Next.
Step 6. Enter the Office 365 admin account details and application ID for the destination. Validate the credentials. Once validated, permissions will be granted to the admin account. Click Next to proceed.
Step 7. On the Users screen, select the preferred method for adding users from the source account:
- Fetch Users – Automatically retrieves users from the Source.
- Import Users – Imports users via CSV.
- Download Template – Downloads a CSV file template for user creation.
Choose the appropriate method for adding users.
Step 8. Displayed on the screen is a list of source users. Use the search option to find a specific mailbox and select the user for data import. Utilize the Show Selected toggle bar to view only the selected users, facilitating selective data import.
Step 9. Now, users need to add destination user accounts. You have two options:
- User List Template: Offers a sample CSV file for manually adding source users.
- Import Users: Imports users via CSV.
- Download the template for adding destination users.
Step 10. Click Validate to authorize the selected source and destination user accounts. Once validated, click the “OK” button.
Step 11. Users can set priorities for the import task. Select accounts based on priority as indicated in the image.
Step 12. Finally, click the Start Import button to migrate from Outlook 2010, 2016, and 2019 to Office 365.
Bottom Line
In this post, we have discussed the process of moving data from Outlook 2010, and 2013 to Office 365 accounts. However, the manual network upload method to migrate Outlook emails to Office 365 is too difficult for users. Hence, it is advised to opt for a reliable tool as mentioned above. It allows users to perform error-free migration. This solution also migrates Outlook 2016 and 2019 to Office 365 without any hassle.