Do you want to integrate Google Meet with Outlook? I will help you by providing clear steps to add Google Meet to Outlook smoothly. Moreover, I will also explain how you can migrate Meet data to your Outlook program.

Table of Contents
  1. Understanding Google Meet & Outlook
  2. Benefits of Integrating Google Meet with Outlook
  3. Prepare Your Integration Process
  4. Add the Google Meet Add-in in Outlook
  5. Add Meet Video Meeting in Outlook
  6. Organize Google Meet Data in Microsoft – Pro Tip
  7. Summary

Understanding Google Meet & Outlook

Many people around the world use Google Meet as a video conferencing service. It is a free platform where you can organize online meetings, chat, and collaborate between teams and individuals. It provides you with video, audio, and chat features with screen sharing, virtual backgrounds, and real-time captions. It is very easy to join meetings using a link or code. Users can also integrate Google Meet with Google Calendar to schedule them.

Outlook, as you know, is a desktop email client that stores and manages emails, calendars, and contacts. It easily integrates with Office 365 and offers many cloud features. So, those who use both Google Meet and Outlook can combine the programs to make their work easier.

Benefits of Integrating Google Meet with Outlook

  • Integrating Google Meet with Outlook allows you to directly schedule meetings from Outlook. By doing this, you can save so much time as you don’t have to switch apps.
  • It also helps you to manage your calendar and prevents you from double-booking or missing meetings.
  • You can save time by managing all your meetings in Outlook while you are still attending a conference in Google Meet.
  • When you create a schedule for a meeting in Outlook, the link to Google Meet will automatically be created.
  • Teams can use mixed environments to join the meetings directly from Outlook calendar invites.
  • You can easily set reminders in Outlook for Google Meet sessions, and you can also sync with other calendar events.
  • From Outlook, users can reschedule, cancel, or update the meeting details. And the same changes will reflect in Google Meet.
  • For organizations that use a hybrid system with both Microsoft 365 and Google Workspace. Integrating Google Meet with Outlook will be very helpful.

Hence, adding Google Meet to Outlook provides you with multiple benefits in your professional and personal work. However, syncing Meet with the Microsoft desktop email client is not an easy job. You have to prepare for the synchronization process. Therefore, first perform necessary preparations for the integration.

Prepare Your Integration Process

  • First, you must have an active Google account that can be a personal or a Google Workspace account.
  • Only Outlook for Windows, Mac, and Outlook.com can sync Google Meet. You cannot sync Google Meet with the mobile app.
  • For the organization, make sure that the administrator enables Google Meet.
  • If you are using Windows, it is recommended to install Google Drive for desktop.

After fulfilling these preparations, you are now ready for the procedure. Properly follow the steps mentioned below.

Add Google Meet Add-in in Outlook

To start the process, first, you have to add the Google Meet add-in to Outlook. Below are the steps to install the add-in.

  1. To install the Meet add-in, go to your Outlook account.
  2. Navigate to the Calendar tab. Click on the gear icon to open the settings.
  3. Choose the Customize Actions option. Now, select the Get Add-ins checkbox. Save the changes.
  4. Now, create a new event in the Outlook calendar.
  5. Click on the Get add-ins option on the toolbar.
  6. An add-in store will open. Search for Google Meet and click Add to install in Outlook Calendar.
  7. At the top, you will see the Google Meet icon. Click it and sign in using your Google account details.

Now, you can easily sync Google video meetings with Outlook. Below are the steps to add Meet meetings to the Outlook calendar.

Add Meet Video Meeting in Outlook

  1. To add the Meet video meetings, simply click on the calendar event to create a new one.
  2. Click on the Meet icon.
  3. Then, hit the Add Meeting option.
  4. Create a Google Meet session and provide the relevant information in the Notes tab.
  5. To invite guests, click Invite attendees.
  6. Choose who you want to invite to the event and then click on the Save button.

Integrate Meet to Outlook Using Google Drive for Desktop

While syncing Google Meet, some would also want to attach the Drive files to their Outlook. Hence, Google Drive for Desktop will also be a great way to connect your Meet.

  1. Start by downloading and installing Google Drive for Desktop.
  2. In Outlook, go to File and then Options. Select the Add-ins button.
  3. Below the screen, click on the COM Add-ins, which is next to the Manage button. Then, hit the Go button.
  4. Click on the Google Drive for Outlook and Google Meet for Outlook check boxes.
  5. Press Ok and then restart Outlook.
  6. Sign in to your Google account to authorize the plugin.
  7. Go to the Outlook Calendar and create a new meeting. Click on the Google Meet icon.
  8. Select Add Meeting and invite the guests.

This method is great for Windows users who want several tools at the same time. When you need to attach a Google File and schedule the meeting calls, you can directly do that from Outlook.

Syncing your meeting with Outlook is very helpful as a professional. It also creates the problem of fragmented data. Recordings of your meetings and shared files are saved in Google Drive. This makes it difficult for Microsoft-based teams to access the important files. In that case, the organization has to move its Google data to Outlook for a smooth workflow.

Organize Google Meet Data in Microsoft – Pro Tip

In a hybrid workflow, simply adding Meet is not a big job. Organizing the data is critical work, especially when you need Google data in the Outlook account. Note that all the recordings and shared files from Google Meet are saved in the Google Drive under a specific folder, which creates a split data problem where people working in Microsoft can’t access the data in Google Drive. This happens when the team has to collaborate with external clients or vendors.

Hence, many move their data from Google Drive to a Microsoft account for an efficient workflow. Here, you can use SysTools Google Drive to OneDrive Migrator. It is a professional software that can help you move the drive data, including Google Meet files that are saved in them.

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Summary

A lot of time will be saved if you add Google Meet to Outlook. So, in this article, I have provided a step-by-step process to integrate Google Meet into Outlook for Windows, Mac, and Web Outlook. I also mentioned precautions that you must use before syncing Google Meet.