Download Folder From Office 365 to OneDrive as Local Backup?

OneDrive Application helps large as well as Small Organization to save their information of Microsoft Word document files, PowerPoint, Excel files on the cloud, so that user can access and view the information from anywhere and share easily with other people for Collaboration works to manage data effectively and efficiently. OneDrive helps the user to share information very easily and altogether so that work can be done from anywhere simply, securely and accessible with the different platform such as Desktop, Tablets, Mobile devices (Android & iPhone), laptops (Windows, Mac) etc.

Since Microsoft also offers OneDrive as an integral service in Office 365 Application, so that user can manage, use and share information about different services such as Exchange, Skype, Lync, Yammer and complete Microsoft Suite. OneDrive helps a user to maintain the privacy of the work information files created via the different application so that no one except the file owner. Can access it. You can also change the sharing permission of work files so that other user can work at the same time according to Office365 Polices.

Need to Download Folder of OneDrive From Office 365 Platform

Save & Reduce Space: Since Different Office 365 services plans offered by Microsoft and the file size storage limit of OneDrive can be different for different plans. (Home, Personal) and a number of users also. Since there is always a limitation on storage limit of OneDrive then, the user’s can download the data from the OneDrive and store locally to save as a backup and remove or delete the desired file from the OneDrive to reduce the storage space.

Open-File In Different Software:

In different scenarios, user’s need to save the files in the local environment and send document file stored in OneDrive to Open with different software rather than Application offered via Office 365.

OneDrive Connection Issues:

Sometimes while accessing the file in OneDrive Application, a user gets error connection error between Windows and OneDrive. To avoid this scenario, if the backup of important files stored locally periodically created, then till the issue fixed, use the backup download file. To fix connection issue between OneDrive and Windows please visit the link: OneDrive cannot connect to Windows

How to Download folder from Office 365 of OneDrive as Backup File

To Download folder from Office 365 OneDrive as a local backup, a user can follow the given below steps:

• Open OneDrive Application in Devices.
• Now Just Select the File from the OneDrive Panel by selecting the checkbox along with all document files.

• A user can also select all files using Command [CTRL + A] key.

• For Folder selection, need to level up so that, desired folder to save as a local backup
• At last click on “Download Option” button to start the Backup process.

Now Deleted the selected file to reduce the space from OneDrive Application. According to different Browsers, such, the download process can be different. While creating backup file locally, need to care about some measures such as:

1. User’s cannot download file of One Notes if Note File download accidentally then a zip file created with an error text file.
2. To Download folder from Office 365 OneDrive as Backup, Internet Explorer Browser should not be used, other browsers such as Google Chrome, FireFox can be used.
3. File Size Limitation: Since There is limitation’ while Creating the local backup file from One Application. Users can download around 10,000 numbers of Files at a time and if you want to single file for that size limit is 15 GB. The complete file or folder size should be less than 20 GB.

Alternative solutions to Save Folder From Office 365 as Backup File

To Download folder from OneDrive on Office 365 as local Backup, try SysTools Office 365 Backup Tool. An Advance Tool to directly create a backup of OneDrive files and stores in the local environment. To know the complete process of backup OneDrive File, follow below steps:

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• Launch & Open the software, Provide Credentials to access account.

• Select option “Documents” to Download folder from office 365 OneDrive as local Backup

• Now Click on “Document Extension Filter” options to create a backup of OneDrive stored files in different formats such as “.PDF, text. JPG, doc, doc x,” etc.

• Apply Date Filters: Use Date- Filter options to save work file of the selected Date-Range. Select Dates in “From” and “To” section to Download folder OneDrive form Office 365 environment.

• Add or Remove Extension: Tool offers an option to include or exclude file extensions
• while saving files of OneDrive as backup locally.

• Schedule Backup: With the tool, a user can schedule the Backup process of work files stored in OneDrive of Office 365 application. You can use inbuilt schedulers such as “Backup Now”, “One Time Backup” Daily Backup”, “Weekly Backup”, “Monthly Backup”

• Save Backup File: At last, provide a path to save the downloaded backup files of OneDrive environment from Office 365 platform.

• View Progress Report: View the Live backup report within the tool with meta-details such as “Item Count, Size, Last Backup On, Next Backup On, Logs, Schedule, and Filters”

• Now browse the location to view results in backup files within the local environment.

Related: Know how to Migrate Office 365 docs to Google Apps Quickly

Conclusion

To Save and Share Work files on Secure Cloud to access the file from anywhere and any time using the different device (Windows, Mac, Mobile devices). Microsoft Offers OneDrive application within Office 365 Suite for collaborative work within and Outside the Organization. The application provides a limit file storage according to the plans offered by Microsoft, so need to maintain the space for that user can Download the file folders from Office 365 of OneDrive application as a local backup.

For creating the backup, either user can go for the Manual solution or automated Solution
Office 365 Backup Tool offered from SysTools. The Tool equipped with different advance Filter & Scheduler to create backup copy within the local system without any data loss.