Overview: If you are facing the issue of Outlook quick print attachment not working properly. As this guide outlines common causes, relevant methods with their cons that you can implement. There are some alternative ways by which you can extract all your Outlook attachments when individual printing is not functioning.
Why is Quick Print Not Working in Outlook?
Before following any fix, let’s understand why users face Outlook quick print attachment not working issues.
- In the new Outlook, quick print feature is not supported
- If you have a faulty printer, then it could affect the process to send attachments
- When it comes to sending PDF files in Outlook, the default PDF application stops printing
- Outlook saves duplicates of attachments in temporary directories, so certain files can lead to printing failures
- Having outdated Office versions can create printing issues
- A print queue that is not functioning or stopped working can stop the process from performing
- There are certain formats that should be opened and saved locally in order to print
Also Read: How to Fix Outlook Attachment Reminder Not Working Error?
How to Fix Outlook Quick Print Attachment Not Working?
Please use the following troubleshooting methods to fix the quick print not working in Outlook issue. Before you start, do make sure that you know whether you are working with Classic or New Outlook. Since, the methods for printing differ according to the version.
#1. Confirm Whether Classic Outlook is Active
Firstly, it’s necessary to determine the version of Outlook you are using. Quick Print feature is not available in Microsoft’s New Outlook for Windows. Hence, if the user has moved from Classic Outlook to the New one, then you might face Outlook quick print attachment not working issue.
- Launch Microsoft Outlook
- Check the interface of the application, and look for the New Outlook header
- In case you are using New Outlook, you will find the Preview or Open options available for your document attachment
- Now, choose the Print option either from the preview window or from the application which is connected
- Next, press the Ctrl + P key on your keyboard to print your document
In case your organization uses Classic Outlook, then you can switch back.
Note: Quick Print is offered in Classic Outlook, but not in the New Outlook. Microsoft has put up these differences in its attachment printing steps.
#2. Set the Correct Default Printer
The Quick Print feature automatically sends the document to the default printer. In case Windows has chosen the wrong printer, there won’t be any print option for any given file through Outlook.
- Firstly, press the Windows + I keys together in order to open Settings
- Click on the Bluetooth & devices option
- Tap on the Printers & scanners option
- Choose your printer
- Go to its properties and choose the Set as preferred option if available
- Now, launch Outlook again and try the Quick Print feature
You should make sure that the printer is turned on, connected, and has enough paper or ink in it.
In case you need to change the printer, open the attachment in the application where you have created it and click on Print. Note that the Quick Print option will print using the default printer.
#3. Clear the Outlook Temporary Attachment File
When a user previews or prints an attachment, Outlook creates temporary copies of it. Sometimes, these temporary files can become inaccessible or cause conflicts which may lead to Outlook quick print attachment not working problem.
- Exit Microsoft Outlook
- Press the Windows + R keys
- Type the following path:
%localappdata%\Microsoft\Windows\INetCache\Content.Outlook
- Press Enter
- Check the folders in that location too
- Delete any unwanted temp files after verifying that they are not used by other applications
- Launch Outlook again and check Quick Print
Before you remove anything, ensure that you already know the location of your Outlook version.
Remember: Always close Outlook before deleting any temporary files. And never delete any original attachments or data you may need, unless you have saved a copy.
#4. Change the Default PDF Reader
In case Quick Print fails to operate specifically with PDF documents, the root of the problem could be the default PDF reader. It already has a processor for the relevant kind of attachments.
- Open the Windows settings
- From there, go to the Apps sectionThen select Default apps
- Search for the extension .pdf
- From the list of options, select your preferred application to open pdf files such as Adobe Acrobat Reader
- Now, set your selection as the default
- Close Outlook and try Quick Printing again
You also have the option of saving the PDF attachment on your computer and opening it in the PDF reader. If it does not help, please try another PDF application like a trusted one.
#5. Restart the Print Spooler Service
The Print Spooler service prints jobs inside Windows. In case it freezes, Outlook attachments may not clear from the queue or neither be printed.
- Firstly, press Windows + R shortcut key
- Type services.msc, then hit Enter
- Look for the Print Spooler inside the Services window
- Make a right click on it
- Select Restart button
- Now, wait for the service to restart
- Then, open Outlook and try to print the attachment again
In case the print queue has stuck jobs in it, let the printer queue open and cancel the pending jobs before retrying.
#6. Try Outlook in Safe Mode
Sometimes, an add-in may create a problem of Outlook quick print attachment not working. What you can do is launch Outlook in Safe Mode.
- Close Outlook
- Press Windows + R
- Type in:
outlook.exe /safe
- Hit Enter
- Access an email with an attachment
- Try to use the Quick Print feature
If Quick Print operates while in Safe Mode, the cause may be an add-in. You can review your available add-ins with this:
Files > Options > Add-ins
Select COM Add-ins, and click on Go. Then, you must disable any suspicious add-ins one by one and launch Outlook again.
Please be careful when deactivating the add-ins. Just make sure you know and are allowed to manage them.
#7. Update Microsoft Outlook & Office
An outdated version of Office may have bugs that can cause quick print not working in Outlook.
- Start Outlook in your system
- Choose File option
- Press Office Account tab
- Choose Update Options
- Under that, press Update Now
- Now, wait for the process to complete
- Relaunch Outlook and test the attachment again
If the problem occurs after a recent update, then you need to search for information that creates printing problems before making other changes.
#8. Apply the PDF Quick Print workaround
Microsoft has identified a certain issue in Outlook Desktop where Quick Print may not work. It is when you have PDF attachments because Outlook deletes the temporary PDF before printing it out.
The registry setting is:
HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\Outlook\Options\Attachments
Create a DWORD (32-bit) Value named:
FileTrackIdle
Set its decimal value to:
15000
- Close Outlook
- Press Windows + R
- Type regedit and press Enter
- Go to the registry path as described above
- If the Attachment key is not present, create it in Options
- Now create FileTrackIdle DWORD value
- Set its value to 15000 in Decimal
- Close Registry Editor and launch Outlook
If the same error related to the missing file appears, Microsoft’s documentation advises performing the workaround by adjusting the values to 30000 and then 60000, if the problem Outlook quick print attachment not working does not resolve.
Important: Don’t forget to back up the registry key before proceeding with any changes. The workaround is for the certain issue regarding the temporary PDF file and not Chat Print issues in general.
Limitations:
- Quick Print is not available in New Outlook
- The functionality of Quick Print is dependent on what printer is set as default in Windows
- There are certain file attachments that require another application for printing
- Making registry changes incorrectly can affect the way Outlook or Windows work
- If you save and print attachments one by one, then it can take a long time
- There is no special function in Outlook that enables extracting attachments in bulk
- Handling attachments from more than one PST or OST account is not easy
Professional Solution to Extract All Type of Outlook Attachments in Bulk
If you frequently receive emails along with attachments, then depending on Quick Print for each document may affect your work. It gets even tougher with Outlook that includes numerous emails or many PST and OST files. In this case, you should go for SysTools Outlook Attachment Extractor that extracts attachments and saves them in their original file types.
Instead of opening emails and saving attachments individually, the software allows you to process multiple Outlook files and organize the attachments.
Conclusion
We have shown you various manual methods to resolve Outlook quick print attachment not working issues. Try these troubleshooting steps to find the exact problem. If all you need is printing a couple of attachments, then you can save the attachments and print them through their respective tool. However, if you deal with a number of Outlook attachments on a regular basis, you may want to use our tool to assist in extracting and organizing.
FAQs – Frequently Asked Queries
This is the section where we have shown you all the user queries which they face in Outlook quick print attachment not working error.
1. Why does Outlook Quick Print Option Gives me blank pages?
Ans. This can happen because of wrong printer configuration, improper file formats, or faulty printer drivers.
2. Why does Outlook Quick Print not function properly, in case of large attachment files?
Ans. When we print a large file sometimes it takes too long, and as a result the print command does not process correctly.
3. How am I able to restore Outlook Quick Print functionality when it is not working?
Ans. You need to reboot Outlook, and verify the printer’s connection and upgrade its drivers to solve this issue.
4. Is it true that an antivirus prevents Outlook Quick Print from functioning?
Ans. Yes, as certain security software may stop the temporary files. You need to check the settings of this software and allow trusted Outlook files.