Professionals use multiple Google accounts for their different purposes, like one account for work, another for personal use, and a separate account for different businesses. Managing these accounts with different profiles a little confusing. So, here I am explaining how to separate Google accounts. And split your data.

Table of Contents
  1. Why Separate Google Accounts?
  2. Separate Google accounts in Same Browser
  3. Split Google Accounts from Android Phones
  4. Keep Multiple Google Accounts Away from iPhone/iPad
  5. How to Separate Google Workspace Account?
  6. Steps to Move Data to Another Account
  7. Conclusion

The term separating Google accounting means different things to different users. Unlike merging, where they have to combine two or more Google accounts. Separating means

  • Splitting personal and work Google accounts.
  • Separating your multiple Google accounts on the same device.
  • Moving your data from one Google account to another.
  • Creating a new account and moving old data to another account.

Why Separate Google Accounts?

Whatever you mean by splitting your account, there are some reasons for doing it. It is important to understand the situations so that you can easily follow the methods.

  • Working notifications in your personal time can be hectic for some people. That’s why separating work can help you mentally. This way, you can isolate personal bookmarks, search history, and recommendations from professional data.
  • You can easily mute or log out of your work account during the weekend without needing to access personal communications.
  • Unfortunately, if one account is hacked or compromised. The hacker does not automatically access all their connected services.
  • Sometimes, shared or multi-login configuration may trigger Google’s automated security challenges, locking you out of all services. Therefore, splitting the account protects from system lockout.
  • Different Google Chrome profiles prevent you from accidentally exposing personal bookmarks or private emails during professional video calls.
  • Having separate accounts makes it harder for tracking algorithms to build a cohesive master profile for digital behavior.
  • Each Google account offers 15 GB of storage, allow usrs to bypass paying additional storage as they use separate accounts.
  • When an employee leaves an organization, they have to move their data from professional data.
  • Many entrepreneurs and consultancies use multiple accounts for different clients. This creates confusion, and to avoid they have to separate them.

These are some common reasons for users to split their accounts. In the next sections, I am going to explain how you can easily split your Google Workspace account.

Separate Google accounts in Same Browser

If there are multiple profiles in the same browser, there are various ways to distinguish them. One of them is to create a distinct Chrome profile

  1. Run Chrome browser and click the profile picture or icon name.
  2. At the bottom of the menu, click Add Chrome Profile.
  3. Press the Sign in button and enter the credentials of another Google account.
  4. With this, a new browser window will open. Provide a name and color theme.

If you have accounts that you no longer want. Remove them with these steps

  1. Go to any Google service and click on the profile picture.
  2. Choose the Sign out of all Accounts option. Then, on the Google sign-in page. Hit Remove an account.
  3. Click the Remove icon next to those accounts you want to remove.
  4. Sign back in to only the accounts you want to keep.

Some users want to stop sharing the browser data of accounts. So, you can disable sync for a specific account.

  1. In Chrome, click the Profile icon.
  2. Select Manage Google Account or Turn Off Sync.
  3. Disable synchronization of the profile you don’t want.

Split Google Accounts from Android Phones

In mobile devices, users can add multiple Google accounts, which allow them to access personal and work data from their phones or tablets. But the same with desktop, having multiple accounts on mobile can be hectic. So, here are the solutions to split your account from Android.

If you don’t want a particular account on your mobile, then remove it with these steps.

  1. Go to Android settings, scroll down, and click Passwords & Accounts, Accounts, or Users & Accounts.
  2. Choose the Google account that you want to remove.
  3. Hit Remove Account and select the option.
  4. Provide device PIN, passwords, or authentication that you need.

You can create a separate user profile on Android by following these steps.

  1. In the Settings, go to the System. Then, Multiple Users or Users.
  2. Toggle on Multiple Users, then click Add User.
  3. Provide a name for the new profile and set it up.
  4. Sign in with a different Google account for this profile.

Some users have to keep multiple accounts, but limit the data synchronization

  1. Go to the Settings app and click Accounts or Passwords & accounts option.
  2. Choose the Google account you want to modify.
  3. Then, click Account Sync and check the available sync option.
  4. Disable your sync for services.

Keep Multiple Google Accounts Away from iPhone/iPad

Similarly to Android, if you want to separate an account from an iPhone. Here are the solutions you can use.

Remove a specific Google account from Gmail App

  1. Run the Gmail app on iPhone or iPad. Click the profile picture in the top-right corner.
  2. Choose Manage Accounts on this Device. Find your Google account that you don’t want.
  3. Hit the Remove from this device button. Confirm the decision. And wait for Gmail to remove the account.

Users can separate the Google accounts in Google Apps by following these steps.

  1. Run any Google app and click Profile picture.
  2. Review the accounts that you are currently signed into.
  3. Select Mnage Accounts on This Device.
  4. Remove your account that you no longer need and keep only those you want.

How to Separate Google Workspace Account?

The above methods are for splitting your Google accounts. But if you have multiple Google Workspace accounts and want to separate your account, it is much different than than the above ways. Here, simply removing the account from the browser or mobile device is not enough. As an organization, you have to create a new account and then move the data and ownership from the existing account to the new one.

Now, the issue is that you can easily create a new account, but moving it is difficult. Manually can be tricky, especially when moving the ownership. In that case, you can use professional software like the SysTools Google Workspace Migration Tool.

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Steps to Move Data to Another Account

  1. Download the software and select G Suite as the source and destination.
    select g suite as source and destination account
  2. Select the option from Workload Selection and apply the date filter for selective migration.
    select workload selection
  3. Provide the admin account details of both the source and destination G Suite accounts. Click the Validate button.
    enter both source and destination accounts
  4. Add user accounts by choosing Fetch Users or Import Users, and click Start Migration.
    start migration

Conclusion

If you want to separate Google accounts, I have explained various ways from hte web browsers, Android, and iPhone. As you can see, there are several ways to split your account. But it is different in the Google Workspace scenario. As you have to create a new account and move the data in them. Therefore, I have explained how you can do this with proper steps.