A Complete Profound On Journaling In Exchange Server 2013/ 2016

Microsoft Exchange Journaling is a process of recording inbound and outbound mailbox emails into an envelope type format and keeping it into a particular journal mailbox. Journaling assists organizations to act regulative, legitimate, and organize the compliance necessities via recording all targeted inbound and outbound email discussions.

During the preparation for messaging retention and compliance, it is essential to understand the journaling and how it fits in the organization’s compliance policies. In this technipage, we are going to answer all these questions apart from all this, we will also describe:

• What is Exchange Journaling Mailbox
• Types of journaling in exchange 2013
• Create Journaling Mailbox In Exchange 2013
• Setup & Configure Journal Mailbox Exchange
• Remove Journal Mailbox Rules

Importance of Journaling In Exchange Environment

Despite the fact that journaling may not be required by a particular regulation, compliance might be accomplished through journaling under specific regulations. Journaling can be utilized for collecting all the emails sent by client-facing employees. Another client communication correspondence may incorporate faxes and phone conversations that may also be the subject of regulation. The capability to journal all the classes of information in an enterprise is the important functionality of IT architecture.

Pre-requisites for Journaling in Exchange

• Evaluated time to finish each process: 5 minutes.
• Assigned permissions are required to perform the procedures. For checking the required permissions, open “Journaling” entry in Messaging Policy and compliance permissions.
• A journaling mailbox becomes generated, or an already existing mailbox is present to use as the journaling mailbox. One can designate the Exchange Online mailbox as the journaling mailbox. Users are allowed to deliver the journal reports to on-premises archive system/ third-party archive service.

Microsoft Exchange Journaling

Exchange Journaling may help an organization to comply with reasonable and obligatory auditing requirements via monitoring all incoming as well as outgoing email discussions. Two types of journaling in Exchange are:

1. Standard Journaling – This type of journaling is configured on a specific mailbox database that journal all the emails that are sent and received by mailboxes. In order to journal all the emails to and from all the senders and recipients in an organization, users must need to configure the journaling on all mailbox databases on Exchange Severs.
2. Premium Journaling – This Journaling lets the Journaling agent execute more granular journaling with the help of journal rules. Rather than journaling all user mailboxes that reside on the mailbox database, one can configure rules for matching organization’s requirements by journaling respective recipients/ distribution group members. To use premium journaling, users must have Exchange Enterprise CAL (Client Access License).

When the user enables the standard journaling on a mailbox database, the data becomes saved in the Active Directory (AD) and is examined by the Journaling agent. Just like this, journal rules configured with the premium journaling also becomes saved in the AD (Active Directory) and applied by the Journaling agent.

Create a Journal mailbox Rule in Exchange 2013 / 2016 Environment

Journals rules in Exchange can be created by two different techniques, one using PowerShell Commands and other via Exchange Admin Center (EAC).

Method 1: Utilizing PowerShell Commands to Setup Journal Rule Exchange 2013 / 2010

Run the below-mentioned Powershell script to for creating the journal rule:

In order to verify the created journal, run below command:

Method 2: Utilizing Exchange Admin Center to Create Journaling Mailbox

Open Exchange Admin Center and go to compliance management >> journal rules >> Add Option.

Now Enter the new name of Journal rule and select the following fields:

1. If the message sent to or received from: enter a particular mailbox name to target for application of the journaling rules
2. Journal the messages: Choose message type for which you need to apply the journal rule.
3. Send journal reports: Type the name of journal mailbox in which you need to save the report.

Note: The Journal mailbox already been generated in Exchange Server yet, if users need to create a new journal mailbox, then they can go for this. However, remember that this is not the same as other user mailboxes.

• Click on Save button to create and save the configured journal rule settings
• After this, navigate to the Journal menu in EAC to check the created journal rule.

Enable-Mailbox Journaling in Exchange 2013 / 2010

There are two different techniques to Enable Journaling in Exchange 2016 / 2013. Again, Administrator can execute it, either via Commands or be using the Exchange Admin Center.

Method 1: PowerShell Commands to enable mailbox journaling in Exchange 2013

For enabling the journal rules in Exchange 2013/ 2016, run below command:

Enable-JournalRule "Premium Journal Rule"

For checking the enabled journal rule, execute a below-mentioned command:

Get-JournalRule | Format-Table Name, Enabled

Method 2: Utilizing EAC (Exchange Admin Center) to set up Journaling in Exchange

1. Open EAC and go to Compliance Management >> Journal Rules
2. Next, in Journal Rules list in On column verify that the Checkbox next to Journal rule that you want is enabled.

Disable Journaling in Exchange 2013

Just like techniques for enabling Journal rule, there are also two ways to disable Exchange journaling.

Execute Commands in EMC or PowerShell

Run below command to disable journaling in Exchange:

Disable-JournalRule "Premium Journal Rule"

Use the same technique as Enable Journal rule for checking whether the journal rule is disabled yet or not.

Remove Journal Rule in Exchange 2013

The journal rules also can be removed via two different techniques, one through PowerShell Commands and other using Exchange Management Console.

Method 1: Utilizing PowerShell Command

Execute below-mentioned command in PowerShell/ EMC:

Remove-JournalRule "Premium Journal Rule"

For verifying use below command:

Get-journal rule

Method 2: Remove Journal Mailbox Exchange 2010 / 2013 via EAC

• Open Exchange Admin Center EAC and go to Compliance Management >> Open Journal Rules Option
• Next, in Rules list select the rule that you want to eliminate, and click on the Delete link.

What happens if Exchange Server crashes or corruption occur due to unknown reason and Administrator unable to access the mailboxes and other details such as Journal details. Since Journal file play import role while saving records of incoming and Outgoing messages.

To Fix this issues, An Automated solution offered by SysTools knows as Exchange Recovery Tool can be used. Since utility not only recover Exchange Mailboxes but also recover other details especially journal file and contacts file also and allow the user to view meta details also.

After recovery Journal File details, Exchange user and Administrator can save this information into the different file format such as PST, MBOX, EML, MSG and also again move to live Exchange Environment and Office 365 mailboxes. Download the Demo version of Utility from below button freely.

Concluding Lines

This writes up includes all the essential information about Exchange mailbox journaling, including How to Create, Setup, Enable, Disabled mailbox journaling 2013, 2016, 2010 Exchange environment using Powershell commands and Exchange Admin Center. Journaling is the process of recording inbound and outbound mailbox emails into an envelope type format and keeping it into a particular journal mailbox.