How to Resolve Outlook Calendar Taking Too Much Space Issue Quickly? 5 Ways

Microsoft Outlook is a popular email application which maintains all emails, contacts, tasks, and calendar entries in one data file. Unfortunately, many people observe that their Outlook Calendar taking too much space and this can result in the increased size of the Outlook Calendar. In this guide, we will discuss both manual and professional solutions to resolve Outlook Calendar taking up space issues.

Common Reasons Why Outlook Calendar is Using Too Much Space

In this section, we have discussed several reasons on why Outlook Calendar taking too much space error occurs before learning the solutions to fix it. The common reasons are given below:

• Many Older Meetings and Appointments Saved for Several Years: Outlook saves all the meetings and appointments you create, causing the calendar file to grow in size each time.
• Long History of Recurring Meetings: If you have daily, weekly, or monthly recurring meetings, it can result in many calendar entries, which occupy more space on your disk. The calendar can become large because of a long history of such meetings.
• Duplicate Meeting Requests Created Due To Sync Issues: When there is an error during synchronization, it causes duplicate meetings to be created, and cause Outlook Calendar using too much space issues. Such duplicate meetings increase the calendar file size and cause management problems.
• Calendar Invitations that have Attachments: If you have meeting requests that contain various attachments, the calendar can become larger.
• Multiple ICS Calendars Imported In Your Calendar: You may have imported many ICS calendar files in your Outlook Calendar, causing duplicates of many calendar entries.

Also Read: How to Merge all Calendars on iPhone?

Steps to Resolve Outlook Calendar Taking Up Space Issue

1. Export your Outlook Calendar as ICS file
2. Download and run the afore-mentioned tool and choose the “merge ICS file” option.
3. Then, import the ICS file through the Add file or Add folder option.
4. After that, select the Merging Options to fix Outlook Calendar taking too much space issue.
5. After that, you will get a message that the merge process has completed successfully. Hit the “OK” button.
6. At last, click on the View Report Option to get the detailed analysis of the process to resolve Outlook Calendar taking too much space.

Use Delete Unnecessary Old Calendar Items Option

In case you are having difficulty with your Outlook Calendar occupying too much space, it would be helpful if you delete the unwanted meetings and appointments. The following steps to fix Outlook Calendar taking too much space are below:

1. Firstly, open Microsoft Outlook on your system.
2. Then, navigate to the Calendar section.
3. After that, change the view to List View:
   • Click on the View > Change View > List
4. Then, sort the calendar items by date.
5. Now, choose the old meetings, appointments, or events that are no longer needed
6. At last, press the Delete Key or right-click and choose the Delete button

Fix Outlook Calendar Taking Up Space with Archive Old Data Feature

If you do not want to make a permanent deletion of your old appointments, then archiving them becomes the only possible choice. Archiving helps you to move all your old calendar entries to another PST file, but makes them accessible as well. The steps to resolve Outlook Calendar taking too much space using this option are as follows:

1. Firstly, open the Outlook Calendar
2. Then, tap on the File > Tools > Clean Up Old Items
3. After that, select the Calendar folder and choose a date to archive items older than that period
4. Now, select the location where the archive PST file will be saved
5. Lastly, tap on the OK button to begin the archiving process

Use the Remove Duplicate Calendar Entries Option

Duplicated entries may take up space for no reason, and you may find your calendar hard to organize. Duplications often occur after the calendar is synchronized or imported into your program several times. The following steps will help you to fix Outlook Calendar taking too much space problem easily:

1. Firstly, you need to open Outlook Calendar
2. Then, select the View > Change View > List
3. After that, arrange items by subject, date, or category
4. Now, identify the duplicate meetings and appointments
5. At last, choose the duplicate items and delete them

Resolve Outlook Calendar Taking Too Much Space Error using Remove Attachments Options

Many users are unaware that attachments added to meetings and appointments also consume Outlook storage. The large files attached to recurring meetings can increase the calendar size. The steps are as follows:

1. Open the Outlook Calendar on your device
2. Then, double-click on the appointment containing an attachment
3. After this, locate the attached files and right-click on the attachment
4. Next, after right-clicking on the attachment, select the “remove attachment” option
5. Finally, save and close the appointment

How to Fix Outlook Calendar Using Too Much Space Issue? Manual VS Automated

Before selecting the solution for fixing the Outlook Calendar taking too much space issue, you should know the differences between manual and automated solutions. Below is a table showing a comparison that will help you to select the right solution to fix this problem.

Concluding Words

In this article, we have discussed the common query of Outlook Calendar taking too much space through manual as well as professional methods. The user-friendly methods can be useful for basic cleaning of the calendars. But for bulk and large ICS files, we have advised you to use the above-mentioned professional tool, as it offers an efficient way to combine calendars and remove spacing issues.