Overview: If you are here to know the steps to export Office 365 to EML, then you have landed on the right blog page. We will describe various methods which include both manual and professional ways. But, Microsoft 365 does not provide any direct option to export emails from Office 365 to EML. For that, users usually have to depend on Outlook or it is best to use our professional solution.

Read About: How to Export Office 365 to MBOX Format?

Table of Contents Hide
  1. Reasons to Save Office 365 Emails
  2. Advanced Solution
  3. Manual Method to Export Office 365 to EML
  4. Comparison Table
  5. End Note
  6. FAQs

Why to Export Office 365 Emails to EML?

There are a number of reasons why users need to export Office 365 to EML files.

  • To take backup of important emails on an offline basis
  • Users want to view emails which support the EML format
  • Maintain the structure of emails to fulfill compliance needs
  • Migrate certain emails to a different email client for further use
  • Archive individual email thread conversations
  • Use email as evidence without giving access to the mailbox

Advanced Solution to Export Office 365 to EML Files

If you want to download emails from Office 365 emails, then the manual process is difficult and ineffective. It takes a lot of your precious time, but it will also increase the chance that you might lose some important emails. In such cases, you can use SysTools Office 365 Export tool to export bulk emails securely without any data loss.

Free Download Purchase Now

Why to Choose?

  • Export entire Office 365 mailboxes in EML format
  • Option of bulk export for several user mailboxes
  • Maintain the entire folder structure
  • Keep all emails with contacts, & calendars in original format
  • It work with latest Microsoft authentication
  • You can export selected folders or specified periods
  • Quickly get detailed report in CSV for better sharing
  • Software can be used by all size businesses

Follow Manual Steps to Export Office 365 to EML File Format

Microsoft 365 does not have an export feature for downloading emails as EML. Therefore, you need to take the help of Outlook when you are doing it manually.

Step 1. Set your Office 365 Account in Outlook

  • First, launch Microsoft Outlook
  • Add your Microsoft 365 account over there
  • Now, let Outlook sync your mailbox entirely

Step 2. View to the Desired Folder

After opening it, go to:

  • Inbox
  • Sent Mail
  • Custom folders
  • Archived mailboxes

Find the emails from every folder you wish to export.

Step 3. Lastly, Save Emails to EML

There are two ways of doing it:

Method 1. Drag and Drop

  • You need to create a folder on your desktop
  • Choose one email or several emails
  • Now, drag the selected emails from Outlook into that folder

Windows will save the email as an individual EML file.

Method 2. Forward using Windows Mail Option

  • There are people who prefer to forward their emails through Windows Mail and save them in EML format.
  • But, it can be difficult when you are dealing with large mailboxes.

Drawbacks of Using Manual Method

  • There is no direct export option to export as EML.
  • It is time-consuming with thousands of emails
  • You cannot export the data in batches
  • Not sure about the structure of folders
  • Chances of losing email data
  • Need to configure your Outlook
  • Not recommended for any business projects

Manual vs Expert Solution – Difference Table

Read this section carefully to choose the right method which suits your work in order to export Office 365 to EML.

Feature Manual Method Professional Tool
Direct Office 365 to EML Format No Yes
Batch Export Option No Yes
Load Multiple Mailboxes No Yes
Folder Hierarchy Limited Yes
Email Metadata Limited Yes
Advanced Filters like Date No Yes
Size Restrictions on Emails No Yes
Use for Enterprise Work No Yes

Final Verdict

I hope you have got the solution to export Office 365 to EML file format. First, you can try our manual method, but you need to take the help of Outlook and it involves complex steps. If there are companies or individuals who want to export emails in bulk from Office 365 to EML, then you can go with our professional solution. It is the way to maintain mailbox hierarchy, attachments, and email properties during the process.

Frequently Asked Questions – FAQs

These are the questions which users generally ask when they export Office 365 to EML. We have given appropriate answers to that.

Q1. Does the export of Office 365 to EML retain email headers?

Ans. Yes, Email messages in EML format will contain internet headers, metadata, attachments, and the entire body of the original email message.

Q2. Is there any way to export selected emails from my Office 365 account in EML format only?

Ans. Yes, Use our above mentioned tool which allows users to export selected emails. That way, you can filter the emails which you don’t want to export.

Q3. Can you search your exported EML Files?

Ans. Yes, almost all the email clients including the desktop ones have the option to search the EML files. It makes it easy to find emails without opening it.

Q4. Which is better for backing up emails: EML or PST?

Ans. EML is good for storing individual email messages. Whereas PST suits best when it comes to backing up the entire Outlook mailbox.

Q5. Do I need to check EML files after export?

Ans. Yes, you can check several exported files to ensure that the email information and attached files are correct before you delete the original mailbox.