Free Live Demo – SysTools Office 365 Mail Extractor Fully Secured Download Version
SysTools Office 365 Export Tool Awards & Reviews
Bijay Kumar, Microsoft Office Servers and Services (SharePoint) MVP
Since even cloud isn't totally sheltered now because of several ransomware attacks 7 other threats.in such cases SysTools Office 365 Export provides users 100% success and accuracy to export & save Office 365 mailbox data locally in user PC in case of any disaster. After trying this software personally, I rate it as 9.8 out of 10 & a Highly recommended utility which is elusive.
Sunny Kumar Sharma,
MVP - Microsoft Azure
Majority of Office 365 administrators are searching for approaches to keep a duplicate copy of their mailboxes in PC arise an occurrence of Office 365 outages. Office 365 Email Export application by SysTools helps exporting Office 365 mailboxes in PST format, helps accessing their data in Outlook even in case of server outages & bad internet connection.
SysTools Office 365 Export is a top-notch software extremely helpful to export email, contacts, tasks, and calendar from Office 365 account. Its beneficial for users with some special perks like exporting specific data from Office 365, within specific dates, export in-place archive mailbox. In addition, it is easily available for downloading free trial version via official site.
Interestingly, there is no specific method provided by Microsoft that downloads Office 365 mailboxes data on local system. Although, eDiscovery is a tool that use to search and hold the content of Office 365 for legal purposes. And, it gives the facility to move searched content into format on local environment. But, there are many downsides associated with eDiscovery Export tool that makes it unfit to handle such precious data of Office 365 primary mailboxes and shared mailboxes.
Major Reasons to Avoid Traditional eDiscovery Approach
Choose Office 365 Export Tool Over Manual Method
Which Data Components Extracted From Office 365 Mailboxes?
|Email Messages||All email messages export along with complete meta-data properties. In fact, the read or unread status is also maintained.|
|Mail Attachment||Any email attachment i.e. documents and files will be migrated.|
|File Attachment as Cloud Location||Inbox, Drafts, Outbox, Sent Items, Deleted Items, Junk Email, Search Folders, RSS Feeds, Calendar, Contacts, Tasks, Notes, Journal.
Note: It will recreate the original folder structure.
|Category & Priority||Tool keep Category & Priority remain same after the export process.|
|Mail Folder||All the email folder structure look same as original even after downloading on local system.|
|Date Filter||Using software, it is easy to export emails within a specified timeline.|
|Calendar||Recurring Appointment Series and Appointments are exported along with Start Date, End Date, Subject, Location, Category during Office 365 export process into & MSG file type|
|Calendar Attachments||Files or Documents, Cloud attachments like OneDrive link are downloaded with their respective event or appointment.|
|Reminders||Possible to save appointment reminder settings.|
|Tasks||Export Office 365 Tasks with complete details like Due Date, Start Date, End Date, Priority, Reminder, % Complete, Reminder.|
|Task File Attachments||Any type of document or file attached in Task.|
|Contacts||Email address, Mobile number, Work address, Home Address, Location associated with a single contact are extracted.|
Export Office 365 Contacts, Calendar, Tasks & Archive Mailbox Emails with Office 365 Extractor
The Office 365 Extractor tool is developed in such a manner that you can export multiple O365 user mailboxes into Outlook EML, and MSG file format in one go. One can only need to login as Office 365 administrator in the tool and save all the mailboxes data, including admin mailbox on local system in desired file format. Plus, the utility is enough efficient to export mailbox even if primary email ID and UPN address are dissimilar.
Note: Admin account of Office 365 must be impersonated before you export email from Office 365 Mailbox.
Export Office 365 Archive Mailbox
Office 365 Email Extractor allows the user to export Office 365 Archive mailbox / In-Place Archive emails in multiple file formats i.e. EML, and MSG. A user can also retrieve email according to a particular date range via using Date filter option. You just have to select a specific date range using “To” and “From” fields when you extract Office 365 Archive Mailbox emails or In-Place Archive.
Note: For Office 365 legal hold export, Administrator must enable In-Place Archive Mailbox for the required User Account. Read More
Option to Export Office 365 Shared Mailboxes
With the help of this software, the user can extract O365 shared mailboxes on local system in different file formats. Office 365 Mailbox Export tool downloads Inbox, Drafts, Sent Items etc data of shared mailboxes in EML, MSG file extension. In fact, with the help of filters, it is possible to export only the selected folders items of particular date range on the system.
Facility of Auto-Detect Office 365 Mailboxes
One of the great functionality of Office 365 Export tool is that it automatically fetch all the existing mailboxes, including admin mailbox on software panel directly after validating Office 365 account. Adding to it, it is possible to search specific User ID from the junk of mailboxes. So, this will saves lots of administrator time by uploading multiple mailboxes automatically.
The Office 365 Data Export tool is equipped with amazing options and one of the feature is you can also download contacts, calendar, and tasks items using Office 365 admin or single user account. It moves every single detail on local system such as, in Contacts, the information of contact number, work address, email address etc are exported in original state.
Maintain Mail Attachment & Attributes
The Office 365 Extractor tool preserves all items associated with email during the export procedure that adds more reliability. It keeps email file attachment, cloud-link attachment, label, subject, internet header, formatting, date & time, CC, BCC, Hyperlinks in its original state. Plus, it retains the read or unread status of mail after downloading into desired file type.
The Office 365 Email Export application facilitates the user to extract Office 365 mailbox and restores them in different file formats: EML and MSG formats. It equips the user to get individual Microsoft O365 emails together with attachment files. However, MS Outlook installation and configuration is mandatory for the working of the Office 365 export tool.
Option to Save Data of Desired Folder
Office 365 Extractor tool provides a choice to fetch only a limited amount of data instead of extracting the entire O365 mailbox. A user has to select the checkbox located beside the desired mailbox or other components in order to export emails from Office 365 account. This feature is of great use. It is not only a time-saving approach but, forbids irrelevant extraction when you export mailbox from Office 365 online.
Extract Office 365 Mailboxes Data of Specific Range
Office 365 email extractor permits the user to export Office 365 emails before regaining the data from the Exchange Online account. There is an option within Office 365 Mail Export tool to select some specific data lying within a definite date range. A user has to enter the “To” and “From” field to filter data. This is a unique feature to avoid the unnecessary data while exporting Office 365 mailboxes.
Pause & Resume at Any Instant of Time
The process to extract data from Office 365 can be stopped as many times as needed. To continue the operation, a user needs to click the Resume button. There is no requirement to start the process of Office 365 export all emails from the beginning every time it is paused. This feature is demanded when internet bandwidth is needed for other tasks too. Moreover, no changes are made in email formatting.
Offers Several Naming Techniques
The files, emails and other components exported from Office 365 Online Mailbox can be saved in different formats with the help of Office 365 Extractor tool. A variety of naming convention is available when you extract Office 365 emails to EML file formats like AutoIncrement, Subject, Subject_Date, Subject_From, Date_From_Subject, Date_Subject_From and many other combinations. Moreover, there are different formats to enter a date also.
Generate Office 365 Mailbox Export Report
The Office 365 email extractor generates the status report during the process to extract data from Office 365. The final report generated at the end of extraction contains the necessary details like user ID, email count, calendar count, contact and task count. But in the case of Archive mailbox extraction, the report contains folder path, folder count, export count and fail count. Also, a progress tick is present at the end which symbolizes the successful completion of the process to export Office 365 Online mailboxes to EML & MSG.
Split Large Sized Resultant File
Office 365 Export Software provides an option named as ‘Split Outlook Data File After’. With the help of this feature, the resultant file divides into smaller files of defined size. This option prevents Outlook data file from corruption arises due to over-size. Interestingly, users are free to select size in GB or MB format and utility will break the output file according to mentioned size.
Get an Overview of Office 365 Mail Extractor Software Features – Demoware and Licensed Version
|Features||DEMO Version||FULL Version|
|Export Office 365 Mailboxes|
|Extract Office 365 Archive Mailboxes|
|Get Office 365 Email, Contacts, Calenders & Tasks|
|Windows 10 & All Other Previous Windows Version Supported|
|Apply Date Filter|
|Pause & Resume Option|
|Export Office 365 Archive Mailbox||Extract 100 Emails|
|Extract Office 365 Emails in EML, MSG Formats||Export 100 Emails & 25 Other Items|
Frequently Asked Questions
Listed Commonly Asked Questions and Answers
Follow below steps to export mailbox from Office 365 account:
No, to export emails from Microsoft O365 account with help of Office 365 Extractor Tool, there is no need to know admin credentials. It can be done on an individual level as well. Admin credentials are required when any user appeals to extract Office 365 emails from numerous accounts. But, if you have to retrieve a single O365 account, admin credentials are not demanded.
“I am using Exchange Online Plan 2 & I have recently enabled O365 In-Place Archive on few of my mailboxes. Is it possible to export emails from all Office 365 Archive Mailboxes at a time.”
Yes, this Office 365 Email Extractor software provides option "Archive Mailbox" which allows users to extract emails from Office 365 Archive folder
Yes, the Office 365 Export Tool manages to store the extracted Office 365 data in the shared folder with prerequisite permissions.
“I am using the O365 account for 3 months but, I want to fetch the data of last one month only. Completely extract Office 365 data is of no use. It will unnecessarily waste my storage space. Is there any solution so that I can export only limited data from Office 365?”
After the process to extract data from Office 365, a complete export report is generated. It will show a tick sign if there is 100% extraction, otherwise not.
Yes, Office 365 Mailbox export software allows users to export office 365 shared mailbox easily.
What Customers Are Saying
SysTools Office 365 Export Software Verified Purchase Reviews
Office 365 mail Extractor is a useful program to extract emails from Office 365. I have been using it for last 3 months and its performance is really very nice. The installation process is very easy. The user interface of the product is very simple. The features listed were genuine. This tool has made it very easy to export Office 365 mailbox.
Sarah Gordon, Croatia
Office 365 Email Export is the professional tool to export Office 365 data. It impressed me on multiple levels. No doubt, the tool yields very effective results when you extract Office 365 emails in a very short duration of time. Moreover, the support team is very technical and offers a good customer service. Great job.
Gary Goodwin, Venezuela
The SysTools Office 365 Exporter is a simple but intelligent software to export mailbox from Office 365. It saves a lot of time and effort to extract data from Office 365. It was the only tool that we were lacking previously. Thanks to the development team for making it painless, pleasant and most importantly hassle-free.
Jeremiah Klein, China