Safe & Secure
Free Live Demo – SysTools Office 365 Mail Extractor Fully Secured Download Version
SysTools Office 365 Export Tool Awards & Reviews
Bijay Kumar, Microsoft Office Servers and Services (SharePoint) MVP
Nowadays, even cloud isn't totally secure because of several ransomware attacks and other cyber threats. SysTools Office 365 Export provides 100% data safety and accuracy while exporting or saving Office 365 mailbox data locally. After trying this software personally, I rate this highly-recommended utility as 9.8 out of 10.
Sunny Kumar Sharma,
MVP - Microsoft Azure
In case of Office 365 outage, Office 365 administrators search for methods to keep a duplicate copy of their mailbox data in their PCs. Office 365 Email Export application by SysTools helps to export Office 365 mailboxes in PST format. It helps in accessing data using Outlook even in case of server outages and bad Iinternet connection.
SysTools Office 365 Export is a top-notch software that is extremely helpful to export email, contacts, tasks, and calendar from Office 365 account. It offers users some special perks like exporting specific data from Office 365, within specific dates and exporting in-place archive mailbox. In addition, the free trial version of the Office 365 email extractor tool can be easily downloaded from the official site.
Interestingly, there is no specific method provided by Microsoft to download Office 365 mailboxes data on local system. eDiscovery is used to search and hold the content of Office 365 for legal purposes. It also allows users to move the searched content into format on local environment. However, the eDiscovery Export tool also has various shortcomings, making it unfit to handle the crucial data of Office 365 primary and shared mailboxes.
Major Reasons to Avoid Traditional eDiscovery Approach
Choose Office 365 Export Tool Over Manual Method
Which Data Components Can Be Extracted From Office 365 Mailboxes?
|Email Messages||All email messages export along with their complete meta- data properties. The read or unread status of the mails is also maintained.|
|Mail Attachment||All email attachments i.e. documents and files will be migrated.|
|Folder Attachments of Cloud Location||Attachments from all the folders, such as Inbox, Drafts, Outbox, Sent Items, Deleted Items, Junk Email, Search Folders, RSS Feeds, Calendar, Contacts, Tasks, Notes, and Journals are extracted.
Note: It will recreate the original folder structure.
|Category & Priority||The tool keeps the original Category and Priority the same after the export process.|
|Mail Folders||The structure of all the email folders remains intact after being downloaded on the local system.|
|Date Filter||Data items falling between a specific period can be exported instead of the entire mailbox.|
|Calendar||Recurring Appointment Series and Appointments are exported along with their Start Date, End Date, Subject, Location, and Category during Office 365 export process into & MSG file types.|
|Calendar Attachments||Files documents, and cloud attachments like OneDrive links are downloaded with their respective event, appointment dates, and other configured details.|
|Reminders||The tool, by default, saves appointment reminder settings.|
|Tasks||Export Office 365 Tasks with complete details like Due Date, Start Date, End Date, Priority, Reminder, % Complete, and Reminder.|
|Task File Attachments||Any type of document or file attached in the Task.|
|Contacts||The Email Address, Mobile Number, Work Address, Home Address, and Location associated with a single contact are extracted.|
Export Office 365 Contacts, Calendar, Tasks & Archive Mailbox Emails with Office 365 Extractor
The Office 365 Extractor tool is developed in such a manner that you can export multiple O365 user mailboxes into Outlook EML, and MSG file format in one go. You only need to login as Office 365 administrator in the tool and save all the mailboxes data, including the admin mailbox on the local system in the desired file format. The utility is efficient enough to export the mailbox even if the primary email ID and UPN address are dissimilar.
Note: Admin account of Office 365 must be impersonated before you export email from Office 365 Mailbox.
Export Office 365 Archive Mailbox
Office 365 Email Extractor allows the user to export Office 365 Archive mailbox / In-Place Archive emails in multiple file formats such as EML, and MSG. A user can also retrieve emails sent/received between a particular date range by using the Date filter option. You just have to select the dates, using the From and To fields, while extracting Office 365 Archive Mailbox emails or In-Place Archive.
Note: For Office 365 legal hold export, administrator must enable In-Place Archive Mailbox for the required user accounts. Read More
Option to Export Office 365 Shared Mailboxes
With the help of this software, the user can extract O365 shared mailboxes on the local system in different file formats. Office 365 Mailbox Export tool downloads all the folders, such as Inbox, Drafts and Sent Items, of the shared mailbox in EML, or MSG file formats. In fact, with the help of filters, it is possible to export only the selected folders items from a particular date range on the system.
Facility of Auto-Detect Office 365 Mailboxes
One of the great functionality of Office 365 Export tool is that it automatically fetches all the existing mailboxes, including admin mailbox on the software panel directly after validating Office 365 account. Adding to it, it is possible to search specific User ID from the junk of mailboxes. So, this will saves lots of administrator’s time by uploading multiple mailboxes automatically.
One of the most remarkable features of Office 365 Data Export tool is that it allows you to download contacts, calendar, and tasks items using Office 365 admin or single user account. It moves every single detail of Calendars, Contacts, and Tasks. For instance, in case of Contacts, it saves the details like contact number, work address, and email address in their original state.
Maintain Mail Attachment & Attributes
The Office 365 Extractor tool preserves all the items associated with the email during the export procedure. It keeps the email file attachment, cloud-link attachment, label, subject, internet header, formatting, date & time, CC, BCC, and Hyperlinks in its original state. Moreover, it also retains the read or unread status of the mail after it is downloaded into the desired file type.
The Office 365 Email Export application facilitates the user to extract Office 365 mailbox and restores them in different file formats, such as EML and MSG. It equips the user to get individual Microsoft O365 emails together with their attachment files. MS Outlook installation and configuration is mandatory for the working of the Office 365 export tool.
Option to Save Data of the Desired Folder
Office 365 Extractor tool provides a choice to fetch only a limited amount of data instead of extracting the entire O365 mailbox. The user has to select the checkbox located beside the desired mailbox or other components in order to export emails from Office 365 account. This feature not only helps users to save time but also prevents irrelevant extraction while exporting mailboxes from Office 365 online.
Extract Office 365 Mailboxes Data of Specific Range
There is an option within Office 365 Mail Export tool to select some specific data lying within a definite date range. The user has to enter dates in the “To” and “From” fields to filter data. This is a unique feature to avoid unnecessary data while exporting Office 365 mailboxes.
Pause and Resume the Exportation Process
The process to extract data from Office 365 can be stopped as many times as needed. To continue the operation, the user needs to click the Resume button. There is no requirement to start the process of Office 365 export all emails from the beginning every time it is paused.
Offers Several Naming Techniques
The files, emails and other components exported from Office 365 Online Mailbox can be saved in different formats with the help of Office 365 Extractor tool. A variety of naming conventions is available when you extract Office 365 emails to EML file formats like AutoIncrement, Subject, Subject_Date, Subject_From, Date_From_Subject, Date_Subject_From and many other combinations. The tool also supports different formats to enter date and time.
Generate Office 365 Mailbox Export Report
The Office 365 email extractor generates the status report during the data extraction process from Office 365. The final report generated at the end of extraction contains the necessary details like user ID, email count, calendar count, contact and task count. In case of the Archive mailbox extraction, the report contains information like folder path, folder count, export count and fail count. The report displays a progress tick to mark the successful completion of the process to export Office 365 Online mailboxes to EML and MSG.
Split Large Sized Resultant File
Office 365 Export Software provides an option named as ‘Split Outlook Data File After’ to divide the resultant file into smaller files of defined size. This option prevents Outlook data file from corruption arises due to over-size. Interestingly, users are free to select size in GB or MB format and utility will break the output file according to mentioned size.
Size : 20.7 MB
Version : 4.1
MD5 : 33d921d7a1d82c26cc6e01c619c919b9
Demo of Office 365 Email Export software extracts only first 100 emails and first 25 other items to / EML / MSG (only email messages) formats.
Hard Disk Space
Minimum 100 MB space is required for installation
Around 4 GB of RAM is recommended
Intel® Core™ 2 Duo CPU E4600 @ 2.40GHz 2.39GHz
If you need to customize Office 365 Export Tool or need additional features then, Request Quote
Get an Overview of Office 365 Mail Extractor Software Features – Demoware and Licensed Version
|Features||DEMO Version||FULL Version|
|Extract Data From Office 365 Mailboxes|
|Extract Office 365 Archive Mailboxes|
|Get Office 365 Email, Contacts, Calenders & Tasks|
|Windows 11 (64-bit), Windows 10 & All Other Previous Windows Version Supported|
|Apply Date Filter|
|Pause & Resume Option|
|Extract Office 365 Archive Mailbox||Extract 100 Emails|
|Extract Office 365 Emails in EML, MSG Formats||Export 100 Emails & 25 Other Items|
Frequently Asked Questions
Commonly Asked Questions and Answers
Easy 5 Steps to Extract Office 365 Data:
No, there is no need to have admin credentials for extracting emails from Microsoft O365 account with help of Office 365 Extractor Tool. It can be done on an individual level as well. Admin credentials are required when a user appeals to extract Office 365 emails from multiple accounts. But, if you have to retrieve a single O365 account, admin credentials are not demanded.
““I am using Exchange Online Plan 2 and have recently enabled O365 In-Place Archive on few of my mailboxes. Is it possible to export emails from all Office 365 Archive mailboxes at a time.””
Yes, this Office 365 Email Extractor software provides the "Archive Mailbox" option to extract emails from Office 365 Archive folder to a local computer.
Yes, using the date filter option, you can specify the required data, that you want to export.
““I am using the O365 account for around three months; however, I want to fetch the data of last one month only. Is there any solution to export only limited data from Office 365?”?”
After the process to extract data from Office 365, a complete export report is generated. It will show a tick sign if there is 100% extraction, otherwise not.
Yes, Office 365 Mailbox export software allows users to export Office 365 shared mailbox easily.
What Customers Are Saying
SysTools Office 365 Export Software Verified Purchase Reviews
Office 365 mail Extractor is a useful program to extract emails from Office 365. I have been using it for last 3 months and its performance is really very nice. The installation process is very easy. The user interface of the product is very simple. The features listed were genuine. This tool has made it very easy to export Office 365 mailbox.
Sarah Gordon, Croatia
Office 365 Email Export is the professional tool to export Office 365 data. It impressed me on multiple levels. No doubt, the tool yields very effective results when you extract Office 365 emails in a very short duration of time. Moreover, the support team is very technical and offers a good customer service. Great job.
Gary Goodwin, Venezuela
The SysTools Office 365 Exporter is a simple but intelligent software to export mailbox from Office 365. It saves a lot of time and effort to extract data from Office 365. It was the only tool that we were lacking previously. Thanks to the development team for making it painless, pleasant and most importantly hassle-free.
Jeremiah Klein, China