To convert PST to EML manually, open the PST file in Outlook. In Thunderbird, go to Tools > Import, choose Outlook and import the messages. Select the imported emails then choose File > Save As > File to save them as EML files.
You need both apps and separate exports for each folder to use this approach.
A dedicated PST to EML converter can process PST emails in bulk. It applies date filters and works without Outlook.
In the absence of MS Outlook, it becomes difficult to share, access, or even view the PST file. Many professionals seek methods to convert PST to EML format to improve the accessibility of email messages. This way, users can efficiently export or import email files (.eml) beyond Outlook.
This article will help you to convert PST files to EML format using both automated and manual methods with complete accuracy and reliability.
Also Read: Step-by-Step to Convert Windows Live Mail to EML
Understanding PST and EML File Format
| Aspects | PST File Format | EML File Format |
|---|---|---|
| Full Form | Personal Storage Table | Electronic Mail |
| File Extension | .pst | .eml |
| Data Stored | Emails, contacts, calendars, tasks, and notes | Individual email messages and attachments |
| File Structure | Stores multiple items in folders and subfolders | Stores one email message per file |
| Compatibility | Primarily associated with Microsoft Outlook | Supported by Thunderbird and many other email clients |
Read More: What are EML Files?
Why Users Want to Convert PST to EML Format
Before we start discussing the solutions for the problem that is being faced, let us understand why Outlook PST File to EML conversion is required:- Non-readable MS Outlook PST files are not readable outside of Outlook. Whereas you can easily read an EML file in normal text format because of header details (sender, recipient, date) and HTML content.
- Outlook Dependency PST files can only be accessed using MS Outlook, which in turn limits email’s portability and sharing.
- Platform Compatibility EML files are supported by multiple email clients, such as Thunderbird, Outlook, Apple Mail, etc.
- High Risk of File Corruption Oversized PST files due to larger attachments can easily self-corrupt.
- Long Term Archiving Converting PST to EML allows users to easily archive their emails for a longer period.
These limitations are enough for any user to shift and choose to convert PST files to EML format, allowing emails to be accessed individually across multiple platforms with greater flexibility and being less vulnerable.
Effective Methods to Convert PST to EML Files
Here are some suitable ways to convert PST to EML, starting with the recommended professional solution:
- Using a Professional Tool
- Thunderbird Manual Method
Note: Always create a backup before conversion, since PST files usually contain important data.
Convert PST to EML Files Using an Advanced Software
To convert PST to EML quickly and accurately, use SysTools PST Converter Tool, which exports emails from PST files and saves them in EML format while preserving attachments and metadata. This professional tool allows users to convert PST files to EML in bulk with advanced filtering options. The advanced tool is highly recommended for its data security, time efficiency, and ability to convert large numbers of PST files to EML in just one click.Steps to Convert PST to EML Using an Automated Tool
Step 1. Launch the tool on your computer. Choose File Mode or Folder Mode. Then browse to upload your target PST files.
Step 2. Check the specific data categories you want to export. The choices are Email, Calendar, Contact, Task, Notes and Journal.
Step 3. Apply the date filter if you want to export items from a specific period. (e.g., specific start and end dates). This is optional, you can skip it to export everything.
Step 4. Go to the export options list. Then select EML as your export format.
Step 5. Browse to your preferred output folder on your computer. Then click Export to complete the conversion.
Benefits of Using a Professional Solution
- Supported for large and oversized PST files
- Preserving folder hierarchy and email properties
- Enabling bulk PST to EML conversion
- Maintains data integrity and accuracy
Manual Method to Convert PST to EML Using Thunderbird
To convert PST to EML manually, import your PST email messages into Mozilla Thunderbird through Microsoft Outlook. Then export the imported emails in EML format.
Step 1: Import PST Files into Thunderbird
- Open Classic Outlook and select File. Then select Open & Export and choose Open Outlook Data File.
- Browse and open your PST file.
- Launch Thunderbird and select Tools. Then Import.
- Choose Outlook and follow the instructions to import your emails.
Step 2: Export Outlook Emails as EML Files
- Install the ImportExportTools NG add-on in Thunderbird.
- Right-click the imported email folder.
- Open the add-on menu. Then select Export All Messages in Folder.
- Choose EML format and select a destination folder.
- Repeat the process for other mailbox folders.
Limitations of Manual PST to EML Conversion
- This approach requires Outlook and Thunderbird.
- Needs an additional add-on for email export.
- Requires separate folder-wise exports.
- Takes more time for large PST files.
A dedicated PST to EML converter simplifies bulk email conversion, supports date filters, and preserves folder structures without requiring Outlook.
Also Read: How to Export Office 365 to EML? Ways to Save, Archive, & Backup Emails
Bonus Tips for Converting Your Files Using Manual Methods
- Avoid oversized PST files.
- Archive mailbox data regularly
- Always back up PST files before conversion.
- Use professional tools for large data.
Conclusion
In this particular article, we’ve discussed how to convert PST to EML files using both professional and manual methods effectively. Whereas Outlook-based methods are useful for a small number of emails and are not suitable for bulk conversions. In such cases, we recommend using an automated solution for a more accurate, secure, and time-saving method.
FAQs on PST to EML Conversion
Yes, you can export PST to EML files by using the aforementioned software by SysTools.
No, Outlook does not provide a direct export option to the users.
Yes, only when it is converted and backed up using a reliable and secure PST to EML converter tool.