How to Save Gmail Emails to Flash Drive: Easy Stepwise Guide
Summary: In the information age, emails are a versatile medium for communication. Creating a physical copy helps you to preserve the data for the future. If you want to learn how to save Gmail emails to flash drive storage, read this stepwise guide. In this tutorial, we will share the best ways to secure your collection of Gmail messages to a USB flash memory stick for physical data storage.
Why Save Gmail Emails to Flash Drive Storage?
Saving Gmail emails to flash drive is a modern and easy approach to secure valuable data. Flash drives are commonly known as USB flash drives or thumb drives, pen drives, or USB memory sticks. These small portable or lightweight devices are versatile choices for storing and backing up important email data to digital memory.
Interestingly, flash drives are more durable than other storage devices like hard drives. Moreover, you can carry these pocket-friendly memory sticks anywhere. Here are the common reasons to save Gmail emails to flash drive:
Safeguard Email Data from Deletion
Email contains valuable information, especially confidential ones. So, you might be worried about either accidental deletion or email compromise. Here, saving Gmail message to a flash drive is considered the crucial step for preserving them in digital memory.
Access Emails Offline – Anytime & Anywhere
Flash drives can easily be connected to PC, computers, and other devices. If you save Gmail to flash drive, you can download Gmail emails to computer or even access emails offline without internet connectivity. It is the ultimate solution to view your Gmail emails anytime or anywhere.
Organize Gmail Emails to Ensure Email Management
Saving Gmail messages to an external USB flash drive helps you to organize your Gmail emails. Moreover, you can archive old emails to your flash storage devices, allowing you to free up space and make your inbox less crowded and more manageable.
Overall, you might understand the importance of exporting Gmail emails to a flash drive. Now, you are wondering about the methods for how to save Gmail emails to flash drive devices. So, let’s discuss them in brief below.
How to Save Gmail Emails to a Flash Drive
Gmail is the most-favored and handy email service used by people of every age group. For professionals, it is necessary to secure email threads that contain important information. Here comes the need to save Google emails to USB flash drive; it is a great way to backup and create a physical copy of data.
Now, we will share the best ways how to export emails from Gmail to a flash drive or any USB drive stick:
- Backup Gmail Messages Via Google Takeout Service
- Use Gmail Built-in Download Feature
- Try Automated Tool to Backup Email Data
Remember: Before jumping over the techniques, first, connect your external flash drive to your desired computer or PC. It helps you to prevent technical glitches when saving Gmail to flash drive.
Export Gmail Emails to USB Flash Drive Via Takeout Service
Google Takeout is yet another Google product, widely used to export data to computers, drives, or more. It allows you to backup a copy of your Google account outside. Here, we will provide a stepwise guide for how to save Gmail emails to flash drive using the Takeout service:
- First, visit the Google Takeout page.
- To export data, tap on Deselect All.
- Navigate to Mail and check the box beside it.
- Scroll down and click on Next Step.
- In the next window, choose the export type.
- Lastly, pick the option of Create Export.
- Now, you will receive a Zip file of Gmail emails.
- So, unzip the file to get the .mbox file.
Hence, it is the best way to export messages if you’re searching for how to save multiple emails to a flash drive storage. However, a few drawbacks make this method not applicable, especially for professionals.
Take a Note of Limitations: Using Takeout to save Gmail emails to a flash drive can be challenging. It is a tedious job that takes up significant time and effort. Additionally, if the export fails after a limited number of attempts, you will need to repeat the process.
How to Save Multiple Emails to a Flash Drive Using Download Option
If you want to know how to save all Gmail emails to flash drive, here is the best way to do it. Gmail itself offers the “download” button for saving the Gmail messages to the USB flash drive. With this, you can save multiple Gmail emails as PDF directly into your flash storage device. Now, take a look at the quick steps:
- Open Gmail, select the email message.
- After this, open the email > go to the Print icon.
- In the pop-up window, select Save as PDF.
- Lastly, hit the Save button.
It is yet another way to transfer multiple Gmail emails to USB flash drive. if you want to save time or need advanced features, this approach may not be suitable. It is a repetitive process that needs your time. Hence, if you have an ample volume of emails, it will take hours to days just to export emails from Gmail to flash drive.
Automated Solution to Save Gmail Emails to Flash Drive
If you crave robust yet modern features, we recommend you opt for SysTools Gmail Backup Software to transfer Gmail emails to flash drive or external thumb drive storage. It is a handy tool that allows you to bulk save Gmail email threads to a flash drive. Moreover, this software provides the feature to backup email messages to multiple email file formats including PDF, PST, and more.
The core features of this pro solution include incremental backup support, a smart filter option, a maintained folder structure, and suitable with Windows or Mac OS. Here are some other intuitive features of this tool:
- Take backup of multiple Gmail emails to flash drive.
- Feature to download email attachments to document format.
- Use the email filter to export only selected Gmail emails to USB flash device.
- Incremental backup to download only new emails from your Gmail account.
- Select any Gmail folder emails to download it on your external flash drive.
- Secure your Gmail email properties and maintain folder structure easily.
- Compatible with all the latest Windows and Mac OS systems.
Quick Steps for How to Export Emails from Gmail to a Flash Drive
- Download and run the SysTools recommended tool.
- Select the destination file format you want to generate and save to your flash drive.
- Choose the workload options such as emails, contacts, etc., along with any advanced filters.
- Click on “Sign in with Gmail” to log in securely using Gmail authentication.
- Select the “Backup Folder Path” option and choose your flash drive location to store the output data.
- Fetch and select the Gmail folders you want to back up, then click on “Start Backup.”
- The tool will show the progress of the process and display completion pop-ups once done.
- Finally, open the flash drive folder to access your saved Gmail data.
FAQs on How to Save Gmail Emails to Flash Drive
Q. Can I save all Gmail emails to a flash drive?
Yes, you can download SysTools software to bulk save Gmail emails to your flash drive. Here, you just need to download the tool and then, choose the necessary export type > start the process. It is a simple and quick way to copy all the Gmail folders with attachments to USB flash drive.
Q. How to transfer Gmail emails to thumb drive storage?
To export the Gmail messages to an external thumb drive, you can install the SysTools solution. It offers advanced features to bulk download your Gmail messages to USB stick or thumb drive at once. Additionally, it allows you to save your Gmail email attachments directly to the drive folder to access them offline.
Concluding Words
In this guide, we have learned how to save Gmail emails to flash drive. Here, we have shared 3 best go-to ways for saving Gmail emails to USB flash device. Since the free methods can be time-consuming and require significant manual labor, we do not recommend them for professional use. Now, if you want to save emails to flash drive from Gmail, try the SysTools pro solution. It is a fast and secure way to transfer all the Gmail email messages to an external flash drive on Mac and Windows OS.
