Gmail Backup Software

Gmail is quiet comfortable webmail that has a feature-rich environment. But, data loss is still a horror. SysTools Gmail Backup is an emerging tool that has top-of-line features incorporated with premium interface to backup Gmail emails, calendars, contacts, Google Drive documents for on-premise platform.

(Average Rating 4.7 Based on 1016 Reviews)

backup emails backup Google contacts backup Gmail calendars backup Gmail documents


Quickly Backup Gmail Emails & Save Account Data in Most Popular File Formats on Win and MAC OS


Gmail backup tool





  • Backup Gmail emails with attachments from personal Gmail account
  • Proficiently backup emails from all Gmail folders into Outlook PST / MSG / MBOX / EML
  • Save Gmail Emails as PDF with attachments inside it new feature
  • Allows to take backup of Single / Multiple Gmail accounts new feature
  • Tool supports the backup of '' domain accounts new feature
  • Capable to download all Google contacts into VCF 2.1 version format
  • Securely save Gmail calendar events into standard ICS format locally
  • Provide an option to backup Google Docs / Spreadsheets / Slides / Images / Videos
  • Freedom to Download Gmail Emails to Computer or user’s desired on-premise place
  • Gmail Backup utility is widely available in 6 different languages
  • Delete After Download option to clear mails from server after archiving Gmail emails
  • Select Folders filter provide facility of granular Google Gmail data backup
  • E-mail Filter to download only required Gmail messages of a fix time-interval
  • Dynamic Incremental Backup exclusively saves new data of Google Gmail account
  • Generate Export Report in CSV file to analyze the entire Gmail account backup task
  • Functionality to Maintain Folder Hierarchy after Backed up Gmail Data
  • MS Outlook installation is not mandatory for Gmail data backup

Note: The tool supports Only Free Gmail Account for backing up the data & doesn't save your Gmail Credentials in any of our database

Free Live Demo - SysTools Gmail Backup Software Fully Secured Download Version Online

You Are Liable for Protection of Gmail Data, Not Google

Clear as glass that Gmail does not backup data by itself. To be clear, the deleted messages wipe-out from Bin folder automatically after 30 days since from the deletion date. Hence, there is no way to restore the deleted Gmail messages except a local backup file. A backup copy of personal Gmail account on system always ensures your data in the hand in any disaster.

How SysTools Gmail Data Backup Tool is Beneficial?

  • Gmail Backup plays an important role in Disaster Recovery Plan.
  • Local Backup of Gmail account helps with data migration into Outlook, Thunderbird, and other email clients also.
  • Creating an archive of unimportant messages locally to free up space from Gmail server.

Gmail Backup Solution for Personal and Domain User

For Personal Google Account

To protect data of Personal Gmail Account from unexpected data loss, use SysTools Gmail Backup Software.

Backup for Personal Gmail Account

For Business & Educational Institutions

Safeguard data of [email protected] account from G Suite Business, Enterprise against complicated disaster with SysTools Google Apps Software

Free Trial to Backup G Suite Account

Which Google Account Data is Backed Up by SysTools Gmail Backup?

1. Which Gmail Emails Are Going to Be Backed Up?

Windows & Mac Gmail Email Backup Software is enough capable to download emails from every Gmail folder to the user’s specified location by keeping its integrity consistent. Just backup messages from following folders.

2 Save Contacts & Calendars Too, Sounds Good!!

Google Gmail Backup Software immersed with advanced technology that enables backup of Gmail contacts and calendars on local system. Both the components are crucial as same as messages.

3. Secure G-Drive Data With Similar Information

Gmail Backup Tool is committed to downloading the following files of personal Google Drive, including "Shared with me" folder.

Google Docs

Google Docs

Google Slides

Google Slides

Google Sheets

Google Sheets

Google Drawings

Google Drawings

Data Elements Backup By Gmail Backup Software

Email Content Backup entire text without disturbing its metadata attributes
Email Attachment Backup Gmail emails along with attachment file
Mail Folders Backup mails from Gmail Inbox, Important, Sent Mail, Starred, Bin, Drafts, User defined labels
Read / Unread State Maintain Read and Unread Status
Contacts Export Gmail contacts with details like Name, Email
Labels Contacts Backup Google contacts under label into VCF
Events Backup Gmail Events in ICS Format
Google Docs Backup Google Drive documents in DOC
Google Sheets Save spreadsheet in XLSX
Google Slides Download presentation in PPTX
Google Drawings Backup Google Drive images in JPEG
Uploaded Data Export Data uploaded from the system in their original file format

SysTools Gmail Account Backup Tool Key Features
To Backup Gmail Emails, Contacts, Calendars, Documents Locally

Gmail Personal Account Backup

Complete Gmail Personal Account Backup

The combination of remarkable features and simple interface is capable to backup emails, contacts, events, Google Drive documents from the free Gmail account on Windows operating system. You only need to login with Gmail account and customize the process as per your requirement. This utility allows to take backup of single or multiple Gmail accounts safely to local computer. Besides this, the confidentiality of confidential mails remains same after the backup task.

Gmail Backup in Multiple File Formats

5+ File Formats to Backup Emails

This tool is capable to take backup of Gmail emails in multiple file formats such as EML, MSG, MBOX, PST, PDF, VCF, and ICS. Select the desired format to later use it on various other applications.

Backup Gmail Contacts

Gmail Contacts Backup Option

Gmail Backup is an all-in-one tool that provides the facility to download Google contacts into standard VCF format 2.1 and above versions. In addition, the contact under labels can also be backed up into the respective file type locally.

Google Calendar Gmail Events

Download Events of Gmail

Along with emails and contacts, one can easily save events from personal Gmail account into ICS format at any user’s specified location. Afterward, you can import this .ics file on any its supported application to view the event information.

Backup G Drive Data

Backup Documents As Original

Software backup Gmail messages to hard drive & also download the documents available in your Google Drive in their original file type. It includes, backup of Google Drive Docs in DOC, Google Sheets in XLSX, Slides in PPTX, Google Drawings in JPEG format, uploaded Videos and other data from the system. Hence, it is possible to effortlessly take Google Docs offline backup with this utility.

OAUTH2 Authenticated Backup

OAUTH2 Authenticated Backup

When logging into your Gmail account via software panel, you will be redirected to a web page for o-authentication. The feature allows you to choose 'Accept' for permitting the tool to access your account data for its Gmail email backup to multiple file format.

Apply Email Filter

Apply Impeccable Email Filters

Apply filters to minimize the time and effort and get only relevant Gmail account data into various file formats. The tool provides following two filters.

  • Select Folders: It is used to select the folders that can be included for Gmail archive procedure.
  • E-mail Filter: Used to backup emails of Gmail account of desired time-interval in preferred format.

Option to Free Gmail Server Space

Option to Free Gmail Server Space

The Gmail account backup software is equipped with dynamic features and Delete After Download is one of it. This feature prime function is to remove messages from the server once a copy of emails saved on the local machine. To use this feature, you only need to check the box labeled as Delete After Download during the Gmail data backup task.

Incremental Option to Backup Google Emails

Facility of Incremental Gmail Backup

To save time and space, the tool incorporated a remarkable feature named as Incremental Backup. It provides the facility to download only new data items, if the backup of same Gmail account is taken once previously. In short, instead of saving entire data again, it exclusively backup entry of new Gmail items.

Complete Gmail Data Backup Report

Complete Backup Status Report

When the software backup Gmail emails to multiple file formats, the tool shows complete live progress report with details like: Email count, Calendars count, Contact count, Document count, Status & Action. In fact, after the completion of Google Gmail account backup process, an backup report will save automatically on system that provides information like: Folder Path, Success Count, and Failed Count.

User Friendly GUI

Intuitive Graphical User Interface

The Google Gmail Email Backup Tool comes with a remarkably interesting and easy to operate UI. Both; technical & novices can save data of Gmail into various file formats with the tool. Execution of each step comes with the change of screen where all options are clearly classified.

Maintain Gmail Account Download History

Maintains Account History

The software maintained complete Gmail account data download history. In such a situation, when software close abruptly, these may include; loss of internet connection or system crash, you can look up at the Home Page of Gmail Backup software to find out the complete account backup history.

Supports Multiple Languages

Supports Multiple Languages

You can run the software in the language of your choice and comfort. Apart from English, Google Mail Backup tool offers 5 more language options to choose from. You can change the language of software from the default set English to French, Dutch, Japanese, Portuguese, and Spanish.

Backup Gmail Data Selectively

Selective Gmail Data Backup

With the tool, you can backup all data items like Emails, Contacts, Calendars, and G Drive Documents from personal Gmail account. Apart from this, the user is free to choose any specific item rather backing up all of them locally. For this, you only need to check or uncheck the items box from the user interface.

maintain folder hierarchy

Maintain Folder Hierarchy

As the backup of Gmail emails is completed, the resultant file can be viewed in the same folder structure as of the Gmail account. The Gmail backup software supports to maintain the email folder hierarchy of Gmail account during throughout the backup process.

save Gmail emails

Download Emails into Outlook Format

The Gmail Backup Software allows to take backup of Gmail emails into Outlook data file format without the installation of native application. The emails and contacts will be saved in Outlook data format. An option to use MS Email Service Mode is also provided to download and save Gmail Calendars to Outlook data file format.

Avoid Gmail Account Data Loss

Avoid Gmail Data Loss

Having backup of your full Gmail account allows you to secure the data at your local desktop. The data loss may occur due to exceeding server storage limit, unintentional deletion & So on. Thus tool will help you in Gmail deleted email recovery and will carry on the Gmail backup to Microsoft MS Email Service.

Backup emails in specific format

Backup Gmail Emails in Portable Format

Gmail backup software allows users to backup Gmail emails and associated attachment into Portable Format. The tool will create a Portable Format with same name as Subject(by default) of the email and each email will contains attachment files within it. Or, you can enable "Save attachment on disk" option to download the attachment in a separate folder for each email.

Pause and Resume Option

Option of Pause & Resume

For uninterrupted downloading, Gmail Email Backup tool allows you to pause the on-going backup process. Plus, if you lose internet connection and stopped the process in between, then it can later be resumed. Once paused, the process can be resumed even after the software is closed and re-run later on, only by providing the respective account password.

Trusted Gmail Email Backup Solution

Naming Convention

This Gmail Backup Tool offers naming convention option in case of various file formats. This naming convention allows users to save the emails with different name.

Pause and Resume Option

Trusted Fast and Accurate Solution

Our dedicated team of SysTools always creates affordable & highly efficient solution and Windows & Mac Gmail Email Backup Software is one of them. With this utility, one can effortlessly backup emails in popular file formats quickly. The user can save money, and time both by opting our software.

Gmail Backup Software Specifications
Free Download Google Gmail Backup Tool to Backup Gmail Emails into Various File Formats

Software Download

Size : 28.9 MB

Version : 9.1

MD5 : 41c88eb9c1b6c8d6597f9b6f9c78b905

Trial Limitations

Demo version can backup Gmail emails to multiple, within email limit of 100 & 25 other items (Calendar, Contacts & Documents)

System Specifications

Hard Disk Space
Minimum 100 MB of free hard disk space

Minimum 2 GB of RAM (4 GB is Recommended)

Intel® Core™ 2 Duo CPU E4600 @ 2.40GHz 2.39GHz


  • Microsoft .NET framework 4.6.1 or above should be installed.
  • If you are using Windows 11 / 10 / 8.1 / 8 / 7, then please launch the tool as "Run as Administrator".
  • IMAP must be enabled and enter "app-password" in place of 'password' in our tool. How to enable IMAP and generate an app-password. Read More
  • To Backup Calendars in PST Format:
    • "Use Outlook Mode" option must be selected in our tool and Outlook must be installed at your computer.

Supported Editions

  • Microsoft Windows – 7 / 8 / 8.1 / 10 (32-Bit & 64-Bit), Windows 11 (64-Bit) & Windows Server 2008 / 2012 R2 / 2016 / 2019
  • Microsoft Outlook – 2000, 2003, 2007, 2010, 2013, 2016, 2019 (32-Bit & 64-Bit)



Electronic Delivery


Request For Software Customization

If you need to customize Gmail Backup or need additional features then, Request Quote


Get an Overview of Gmail Backup Features – DEMO and Licensed Version

Features DEMO Version FULL Version
Add Gmail Accounts
Backup for Single / Multiple User Accounts
Backup Gmail Emails into Multiple File Formats
Select the items Emails, Contacts, Calendar & Document
Windows 11, 10, 8.1, 8, 7, Windows Server 2008 / 2012 R2 / 2016 / 2019 Versions Supported
Backup Gmail Emails First 100 Items / Folder All Items
Backup Gmail Contacts to vCard (VCF) First 25 Items / Folder All Items
Save Gmail Calendar to ICS Format First 25 Items / Folder All Items
Download Gmail Documents First 25 Items / Folder All Items
Cost FREE $29
Frequently Asked Questions

Listed Commonly Asked Questions and Answers

Does your product saves account credentials in your database without taking permission from us?

"I am quite possessive regarding the credentials of my mail account. Therefore, I want to know that if I use your Gmail Backup software then, is there any security risk in which your tool will save our credentials in your database?"

Gmail Email Backup

No, you need not to worry because we use user’s credentials only for logging into the account, not for saving it any where into our database. Moreover, if you want us to save data then, you will have to check the checkbox of Remember Credentials option, which is present on the login page of Gmail account backup tool

Simple 6 Steps to Backup Gmail Emails:

  • Step 1 : Free Download and Run Gmail Backup Tool
  • Step 2 : Enter "Credentials" to Backup Account
  • Step 3 : Select "Category" & "Email Format" to stay organized
  • Step 4 : Click on "Select Folder" to archive Gmail Labels
  • Step 5 : Select "Incremental Backup" & Schedule New Gmail Messages
  • Step 6 : Click on "Start" to Download Gmail data locally

"I want to buy your Gmail Data Backup product. I have an account on this domain "". Can I backup my account using your tool?"

No, Google Gmail Backup tool will work only for " domain". You cannot take backup of accounts other than Gmail messages & items. But if you are using Google Apps service then use the Google Apps Backup Tool.

"I was taking back up of my Gmail account in Outlook file format, having 10 GB of file size using your Gmail Email Backup tool. But the process got interrupted due to sluggish internet speed. Should I start it again from zero or I can resume it further while backing up my data from Gmail to MS Mail client?"

No issue, while backing up Gmail emails to any specific file formats, the software has Pause & Resume options. You do not need to restart backup process from beginning. Click "Resume" button to start from where you stopped.

The time taken by the software to backup entire Gmail account depends upon the internet speed and amount of data being backed up.

No, there is no limitation on the number of Gmail accounts you can backup with Gmail Email Backup tool.

No, it does not recover lost Gmail password. SysTools Gmail Backup tool is only intended to take the backup of your Gmail account data like: emails, contacts, calendars and documents and requires the account holders email id and password to save Gmail into multiple file formats.

Yes, you can install the software and run it smoothly without Em1. But if you want to convert Gmail calendar to Outlook file format; MS Email Service installation is required.

Software backed up Gmail data in several file formats. If you take backup in Outlook file format; MS email client must be installed & configured properly to open it. But; if you backup Gmail data in specific file format, we have free viewers available to open and preview the such files. You can try EML Viewer, MSG Viewer and MBOX Viewer Freeware.

"I have taken backup of my full Gmail account in Outlook data format. Microsoft Email Service is installed and configured but still empty file is creating. What should I do?"

You must have full admin rights on machine and launch the tool "Run As Administrator" if you are getting empty Gmail data backup in resultant files.

Yes, using Gmail Backup tool you can store Gmail data to a personal computer, hard drive, and other external drives

Yes, using SysTools Gmail backup tool to you can take backup of Gmail emails into Outlook data file formats.

Using backup format as "PDF" option, you can save entire Gmail account emails into Portable Format. All the attachments associated with emails will be stored inside the Portable Format itself. You can easily download the attachment files when necessary.

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