Gmail is quite comfortable webmail that has a feature-rich environment. But, data loss is still a horror. SysTools Gmail Backup is an emerging tool that has top-of-line features incorporated with premium interface to backup Gmail emails, calendars, contacts, Google Drive documents for on-premise platform.
Note: The tool supports Only Free Gmail Account for backing up the data & doesn't save your Gmail Credentials in any of our database.
Free Live Demo - SysTools Gmail Backup Software Fully Secured Download Version Online
You are responsible for the protection of your Gmail data
Gmail does not back up data by itself. The deleted messages wipe-out from the Bin folder automatically after 30 days. Hence, there is no way to restore the deleted Gmail messages after 30 days except maintaining a local backup file. A backup copy of your personal Gmail account on the system always ensures the safety of all your data in case of any disaster.
For Personal Google Account
To protect data of Personal Gmail Account from unexpected data loss, use SysTools Gmail Backup Software.
For Business & Educational Institutions
Safeguard data of [email protected] account from G Suite Business, Enterprise against complicated disaster with SysTools Google Apps Software
1. Backs Up Google Gmail Emails
Windows & Mac Gmail Email Backup Software is capable to download emails from every Gmail folder to the user-specified location and keeping their integrity constant in the process. You can backup messages from the following folders:
2. Save Contacts & Calendars Too, Sounds Good!!
The advanced technology of Google Gmail Backup Software allows users to save a backup copy of all Gmail contacts and calendars on their local system. Both these components are as important as Gmail email messages. With SysTools Gmail backup software, you can save the
3. Secure G-Drive Data with Similar Information
Gmail Backup Tool can download the following files of personal Google Drive including the "Shared with me" folder.
Google Docs
Google Slides
Google Sheets
Google Drawings
| Email Content | Backup entire text without disturbing its metadata attributes |
| Email Attachment | Backup Gmail emails along with attachment file |
| Mail Folders | Backup mails from Gmail Inbox, Important, Sent Mail, Starred, Bin, Drafts, User defined labels |
| Read / Unread State | Maintain Read and Unread Status |
| Contacts | Export Gmail contacts with details like Name, Email |
| Labels Contacts | Backup Google contacts under label into VCF |
| Events | Backup Gmail Events in ICS Format |
| Google Docs | Backup Google Drive documents in DOC |
| Google Sheets | Save spreadsheet in XLSX |
| Google Slides | Download presentation in PPTX |
| Google Drawings | Backup Google Drive images in JPEG |
| Uploaded Data | Export Data uploaded from the system in their original file format |
Backup Gmail Emails, Contacts, Calendars, Documents Locally
With a combination of remarkable features and simple interface, the Gmail Backup tool is capable to backup Gmail emails, contacts, events, Google Drive documents from the free Gmail account on Windows operating system. You only need to login with your Gmail account and customize the process as per your requirement. This utility allows you to take the backup of single or multiple Gmail accounts safely to your local computer. The tool also preserves the integrity of confidential mails.
This tool is capable to take backup of Gmail emails in multiple file formats such as EML, MSG, MBOX, PST, PDF, VCF, and ICS. Select the desired format to later use it on various other applications.
email client (2019, 2016, 2013, & all below version) Read More
Gmail Backup is an all-in-one tool that provides the facility to download Google contacts into standard VCF format 2.1 and above versions. In addition, the contact under labels can also be backed up into the respective file type locally.
Along with Gmail emails and contacts, one can easily save events from personal Gmail account into ICS format at any user-specified location. Afterwards, you can import this .ics file on any of its supported application to view the event information.
Backup Documents As Original
Software backup Gmail messages to hard drive & also download the documents available in your Google Drive in their original file type. It includes, backup of Google Drive Docs in DOC, Google Sheets in XLSX, Slides in PPTX, Google Drawings in JPEG format, uploaded Videos and other data from the system. Hence, it is possible to effortlessly take Google Docs offline backup with this utility.
OAUTH2 Authenticated Backup
When logging into your Gmail account via software panel, you will be redirected to a web page for o-authentication. The feature allows you to choose 'Accept' for permitting the tool to access your account data for its Gmail email backup to multiple file format.
Apply filters to minimize the time and effort and get only relevant Gmail account data into various file formats. The tool provides the following two filters:
Free Gmail Server Space
The Gmail Account backup software is equipped with many dynamic features and Delete After Download is one of them. This feature removes Gmail emails from the server once they are saved on the local machine. To use this feature, you only need to check the box labeled as Delete After Download during the Gmail data backup task.
To save time and space, the tool incorporated a remarkable feature named as Incremental Backup. It provides the facility to download only new data items, if the backup of that Gmail account had already been taken. In short, instaed of saving the entire data again, it exclusively takes the back up of only recently added Gmail items.
Complete Backup Status Report
When the software backup Gmail emails to multiple file formats, the tool shows complete live progress report with details like: Email count, Calendars count, Contact count, Document count, Status & Action. In fact, after the completion of Google Gmail account backup process, a backup report containing information about the Folder Path, Success Count, and Failed Count will be saved automatically on the local system.
Intuitive Graphical User Interface
The Google Gmail Email Backup Tool comes with an interesting and easy-to-operate UI that can be used by both novices and technical persons to save data into multiple file formats. Execution of each step comes with the change of screen where all options are clearly explained.
Maintains Account History
The software maintains the complete data download history of your Gmail account. In case of sudden system crash or loss of Internet connection, you can look up at the Home Page of Gmail Backup software to find out the complete account backup history.
You can run the software in the language of your choice. Apart from English, Google Mail Backup tool offers 10 more language options to choose from. You can change the language of software from the default set English to French, German, Japanese, Portuguese, Chinese, Italian, Russian, Netherlands (Dutch), Indonesian and Spanish.
With this tool, you can backup all data items like Emails, Contacts, Calendars, and G Drive Documents from your personal Gmail account. Apart from this, you can choose any specific item rather backing up all of them locally. For this, you only need to check or uncheck the item box from the user interface.
Maintain Folder Hierarchy
As the backup of Gmail emails is completed, the resultant file can be viewed in the same folder structure as that of the Gmail account. The Gmail backup software supports to maintain the email folder hierarchy of Gmail account throughout the backup process.
Download Emails into Outlook Format
The Gmail Backup Software allows users to take the backup of Gmail emails and contacts in the Outlook data file format even without the installation of the native application. An option to use 
Mode is also provided to download and save Gmail Calendar in the Outlook data file format.
Avoid Gmail Data Loss
Having backup of your full Gmail account allows you to secure the data at your local desktop. The data loss may still occur due to exceeding server storage limit, unintentional deletion and other such reasons. This tool helps you in recovering the deleted Gmail emails and will carry on the Gmail backup to Microsoft .
Backup Gmail Emails in Portable Format
Gmail backup software allows users to take the backup of their Gmail emails and associated attachments in a portable format. The tool will create a portable format with the same name as Subject (by default) of the email and each email will contain its attachment files within it. You can also download the Gmail email attachments in a separate folder for each Gmail email by enabling the "Save attachment on disk" option.
For uninterrupted downloading, Gmail Email Backup tool allows you to pause the on-going backup process. The process can be resumed even after the software is closed and re-run later on only by providing the respective account password. The downloading process can also be resumed if it has stopped due to breaking off of the Internet connection.
Naming Convention
This Gmail Backup Tool offers naming convention option in case of various file formats. This naming convention allows users to save their Gmail emails with different names. These naming options are Subject, Subject+Date, Date+Subject, From+Subject+Date, Date+From+Subject, and many others.
Trusted, Fast and Accurate Solution
The dedicated team at SysTools always creates affordable & highly efficient solutions and Windows & Mac Gmail Email Backup Software is one of them. With this utility, one can effortlessly backup Gmail emails in popular file formats. The user can save both money and time by opting our software.
Trial Limitations
Limitations
The Demo version can backup your Gmail emails to other email file formats. This free version allows you to save upto 100 emails and 25 other items (Calendar, Contacts & Documents) from your Gmail account.
System Specifications
Hard Disk Space
Minimum 100 MB of free hard disk space
RAM
4 GB RAM
Processor
Intel® Core™ 2 Duo CPU E4600 @ 2.40GHz 2.39GHz
Pre-Requisites
Supported Editions
FAQs
Electronic Delivery
Request For Software Customization
If you need to customize Gmail Backup or need additional features then, Request Quote
Get an Overview of Gmail Backup Features – DEMO and Licensed Version
| Features | DEMO Version | License Version |
|---|---|---|
| Add Gmail Accounts | ||
| Backup for Single / Multiple User Accounts | ||
| Backup Gmail Emails into Multiple File Formats | ||
| Select the items Emails, Contacts, Calendar & Document | ||
| Windows 11, 10, 8.1, 8, 7, Windows Server 2008 / 2012 R2 / 2016 / 2019 Versions Supported | ||
| Backup Gmail Emails | First 100 Items / Folder | All Items |
| Backup Gmail Contacts to vCard (VCF) | First 25 Items / Folder | All Items |
| Save Gmail Calendar to ICS Format | First 25 Items / Folder | All Items |
| Download Gmail Documents | First 25 Items / Folder | All Items |
| Cost | FREE | Starting at $29 |
Listed Commonly Asked Questions and Answers
"I am quite possessive regarding the credentials of my mail account. Therefore, I want to know that if I use your Gmail Backup software then is there any security risk in which your tool will save my credentials in your database?"
No, you need not to worry because we use user’s credentials only for logging into the account, not for saving it any where into our database. However, if you want us to save this data, then you will have to check the Remember Credentials option, which is present on the login page of the Gmail account backup tool.
Simple 6 Steps to Backup Gmail Emails:
"I want to buy your Gmail Data Backup product. I have an account on "@companyname.com". Can I backup my account using your tool?"
No, Google Gmail Backup tool will work only for "@gmail.com domain". You cannot take backup of accounts other than Gmail messages & items. But if you are using Google Apps service, then use the Google Apps Backup Tool.
"I was taking backup of my Gmail account in Outlook file format, having 10 GB of file size, using your Gmail Email Backup tool. But the process got interrupted due to slow Internet speed. Should I start it again from zero or can I resume it further while backing up my data from Gmail to 
?"
No issue, you do not need to restart the backup process. The Pause & Resume options of the tool allow you to resume your backup process from where it has stopped.
The time taken by the software to backup entire Gmail account depends upon the internet speed and amount of data being backed up.
No, there is no limitation on the number of Gmail accounts you can backup with Gmail Email Backup tool.
No, it does not recover lost Gmail password. SysTools Gmail Backup tool is only intended to take the backup of your Gmail account data like: emails, contacts, calendars and documents and requires the account holders email id and password to save Gmail into multiple file formats.
is not installed on my machine?
Yes, you can install the software and run it smoothly without 
. But if you want to convert Gmail calendar to file format, then installation is required.
The Gmail Backup tool can backup Gmail data in several file formats. If you wish to take backup in the file format, then must have to be properly installed and configured. However, if you want to backup Gmail data in some other file format, then we have free viewers available to open and preview such files. You can try EML Viewer, MSG Viewer and MBOX Viewer Freeware.
"I have taken backup of my full Gmail account in data format. is installed and configured but still empty files are being created. What should I do?"
You must have full admin rights on machine and launch the tool as Run As Administrator if you are getting empty Gmail data backup in resultant files.
Yes, you can store all your Gmail data to a personal computer, hard drive, or any other external drives by using Gmail Backup tool.
file format using this Gmail Backup Tool?
Yes, SysTools Gmail backup tool allows you to take the backup of emails in data file formats.
Using the backup format as the "PDF" option, you can save entire Gmail account emails in a portable format. All the attachments associated with emails will be stored inside the portable format itself. You can easily download the attachment files when required.
Google Gmail Email Backup tool is an amazing application that gives me access of my entire Gmail stored emails even when I am offline. The backup data stored in Outlook data file format is totally under my access capacity anytime I need. This software really helped me.
Kent Tintler
Sweden
In my organization, I have to take backup daily as my data is increasing day by day in my personal Gmail account. Manual backup was very time consuming and not up to the mark. When I came to know about this tool, it was like a heaven to me. It helped me to download Gmail emails to flash drive easily. Thanks SysTools!”
Kelly Mathews
U.K
This tool worked great for me. As I am a MAC OS X user, the software are limited for me. SysTools Gmail Backup tool helped me to take complete Gmail emails backup for Mac OS X.
Alexandra Daddario
London
For a while now, I have been looking for a significant application for backing up my emails of Gmail Account. I have tried many different applications and complicated options, but all that stopped when I found the Google Gmail Email Backup tool. I recommend everyone to freely download SysTools Gmail Backup for Mac OS X machines.
Ronald
Austria
I was trying to move a client's 91,000 emails from Gmail to Google Apps Mail. Google apps fails (12 hrs to move 1000 mails). We thought of saving Gmail messages to Outlook data file and then using the Migration for Microsoft 
utility (from Google) to download them. I used the SysTools Gmail Backup program to do the backup from Gmail. It helped me to save emails in Outlook file format (all 91000 emails).
StackExchange Author: Tom Kidd
Dallas, TX
SysTools Gmail Backup Solution for both Windows & Mac OS X User is among the best Gmail Archive solutions and excellent product to backup emails with attachments & download Gmail contacts, calendar, entire mailbox to various file format to save it locally on System, pendrive, hard drive, etc.
Gmail Backup Tool for Mac and Windows OS backup Gmail account & save all Gmail emails into wide variety of file formats to cover wide varieties of email applications like Windows Live Mail, MS Outlook, Thunderbird, SpiceBird, Bat, Hotmail, etc. Not only emails, software downloads Gmail contacts, calendar to multiple file formats.
Cnet rates 5 star to Gmail Email Backup Tool for it's efficient algorithm to quickly take backup of Gmail emails to multiple file formats.
SoftwareSuggest states that Windows & Mac Gmail Email Backup Software by SysTools is really a useful application for all Gmail users who wants to take backup of Gmail emails.
Softpedia rates SysTools Gmail Backup 4.7 out of 5 stars to backup Gmail Emails / Contacts / Calendar / Documents and save to multiple file formats.
Soft32 gives SysTools Gmail Email Backup tool 100% secure and clean award with 5 star ratings for its best performance to save Gmail emails with attachments
BackupReview states SysTools Offer Cloud to Local Backup for Gmail to Avoid Loss of Vital Data. Software securely move Gmail emails with attachments to multiple file format and keep data safe on a local hard disk drive, local network.
Gmail Backup Tool for Mac & Windows Software Screen
Email Application.
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