Gmail Backup Software

Gmail is quite comfortable webmail that has a feature-rich environment. But, data loss is still a horror. SysTools Gmail Backup is an emerging tool that has top-of-line features incorporated with premium interface to backup Gmail emails, calendars, contacts, Google Drive documents for on-premise platform.

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backup emails backup Google contacts backup Gmail calendars backup Gmail documents

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Gmail backup tool





Gmail Backup with SysTools Advanced Tool

  • Backup Gmail emails with attachments from personal Gmail account
  • Backup Gmail emails in multiple file formats: PST / MSG / MBOX / EML
  • Save Gmail Emails as PDF with attachments inside it new feature
  • Allows to take backup of Single / Multiple Gmail accounts new feature
  • Supports the backup of '' domain new feature
  • Download all Google contacts into VCF 2.1 version format
  • Save Gmail calendar events into standard ICS format locally
  • Option to backup Google Docs / Spreadsheets / Slides / Images / Videos
  • Allows to Download Gmail Emails to Computer or user-desired on-premise place
  • Launch Gmail backup utility is available in 11 different languages
  • Delete After Download option to clear mails from server after archiving Gmail emails
  • Select Folders filter provides the facility of granular Google Gmail data backup
  • E-mail Filter to download only required Gmail messages of a fix-time interval
  • Incremental Backup exclusively saves new data of Google Gmail account
  • Generate Export Report in CSV file to analyze the entire Gmail account backup task
  • Functionality to Maintain Folder Hierarchy after backed up Gmail data
  • Microsoft Outlook installation is not mandatory for Gmail data backup

Note: The tool supports Only Free Gmail Account for backing up the data & doesn't save your Gmail Credentials in any of our database.

Free Live Demo - SysTools Gmail Backup Software Fully Secured Download Version Online

You are Responsible for Protection of Your Gmail Data

Gmail does not back up data by itself. The deleted messages wipe-out from the Bin folder automatically after 30 days. Hence, there is no way to restore the deleted Gmail messages after 30 days except maintaining a local backup file. A backup copy of your personal Gmail account on the system always ensures the safety of all your data in case of any disaster.

How SysTools Gmail Backup Tool is Beneficial?

  • Gmail Backup plays an important role in Disaster Recovery Plan
  • Local Backup of Gmail account helps with data migration into Outlook, Thunderbird, and other email clients also.
  • Creating an archive of unimportant messages locally to free up space from Gmail server.

Gmail Backup Solution for Personal and Domain User

For Personal Google Account

To protect data of Personal Gmail Account from unexpected data loss, use SysTools Gmail Backup Software.

Backup for Personal Gmail Account

For Business & Educational Institutions

Safeguard data of [email protected] account from G Suite Business, Enterprise against complicated disaster with SysTools Google Apps Software

Free Trial to Backup G Suite Account

Google Account Data Backed Up by SysTools Gmail Backup Tool

1. Backs Up Google Gmail Emails

Windows & Mac Gmail Email Backup Software is capable to download emails from every Gmail folder to the user-specified location and keeping their integrity constant in the process. You can backup messages from the following folders:

2. Save Contacts & Calendars Too, Sounds Good!!

The advanced technology of Google Gmail Backup Software allows users to save a backup copy of all Gmail contacts and calendars on their local system. Both these components are as important as Gmail email messages. With SysTools Gmail backup software, you can save the

3. Secure G-Drive Data with Similar Information

Gmail Backup Tool can download the following files of personal Google Drive including the "Shared with me" folder.

Google Docs

Google Docs

Google Slides

Google Slides

Google Sheets

Google Sheets

Google Drawings

Google Drawings

Data Elements Backup By Gmail Backup Software

Email Content Backup entire text without disturbing its metadata attributes
Email Attachment Backup Gmail emails along with attachment file
Mail Folders Backup mails from Gmail Inbox, Important, Sent Mail, Starred, Bin, Drafts, User defined labels
Read / Unread State Maintain Read and Unread Status
Contacts Export Gmail contacts with details like Name, Email
Labels Contacts Backup Google contacts under label into VCF
Events Backup Gmail Events in ICS Format
Google Docs Backup Google Drive documents in DOC
Google Sheets Save spreadsheet in XLSX
Google Slides Download presentation in PPTX
Google Drawings Backup Google Drive images in JPEG
Uploaded Data Export Data uploaded from the system in their original file format

SysTools Gmail Account Backup Tool – Key Features

Backup Gmail Emails, Contacts, Calendars, Documents Locally

Gmail Personal Account Backup

Complete Gmail Free Account Backup

With a combination of remarkable features and simple interface, the Gmail Backup tool is capable to backup Gmail emails, contacts, events, Google Drive documents from the free Gmail account on Windows operating system. You only need to login with your Gmail account and customize the process as per your requirement. This utility allows you to take the backup of single or multiple Gmail accounts safely to your local computer. The tool also preserves the integrity of confidential mails.

Gmail Backup in Multiple File Formats

Save Gmail Emails in 5+ File Formats

SysTools software for Gmail backup is capable to take archive Gmail emails and save locally in multiple file formats: EML, MSG, MBOX, PST, PDF, VCF, and ICS. Select the desired format to later use it on various other applications.

Backup Gmail Contacts

Gmail Contacts Backup Option

Gmail Backup is an all-in-one tool that provides the facility to download Google contacts into standard VCF format 2.1 and above versions. In addition, the contact under labels can also be backed up into the respective file type locally.

Google Calendar Gmail Events

Download Events of Gmail

Along with Gmail emails and contacts, one can easily save events from personal Gmail account into ICS format at any user-specified location. Afterwards, you can import this .ics file on any of its supported application to view the event information.

Backup G Drive Data

Backup Documents As Original

Software backup Gmail messages to hard drive & also download the documents available in your Google Drive in their original file type. It includes, backup of Google Drive Docs in DOC, Google Sheets in XLSX, Slides in PPTX, Google Drawings in JPEG format, uploaded Videos and other data from the system. Hence, it is possible to effortlessly take Google Docs offline backup with this utility.

OAUTH2 Authenticated Backup

OAUTH2 Authenticated Backup

When logging into your Gmail account via software panel, you will be redirected to a web page for o-authentication. The feature allows you to choose 'Accept' for permitting the tool to access your account data for its Gmail email backup to multiple file format.

Apply Email Filter

Apply Impeccable Email Filters

Apply filters to minimize the time and effort and get only relevant Gmail account data into various file formats. The tool provides the following two filters:

  • Select Folders: Used to select the folders that can be included for Gmail archive procedure.
  • E-mail Filter: Used to backup emails of Gmail account of desired time-interval in preferred format.

Option to Free Gmail Server Space

Free Gmail Server Space

The Gmail Account backup software is equipped with many dynamic features and Delete After Download is one of them. This feature removes Gmail emails from the server once they are saved on the local machine. To use this feature, you only need to check the box labeled as Delete After Download during the Gmail data backup task.

Incremental Option to Backup Google Emails

Facility of Incremental Gmail Backup

To save time and space, the tool incorporated a remarkable feature named as Incremental Backup. It provides the facility to download only new data items, if the backup of that Gmail account had already been taken. In short, instead of saving the entire data again, it exclusively takes the back up of only recently added Gmail items.

Complete Gmail Data Backup Report

Complete Backup Status Report

When the software backup Gmail emails to multiple file formats, the tool shows complete live progress report with details like: Email count, Calendars count, Contact count, Document count, Status & Action. In fact, after the completion of Google Gmail account backup process, a backup report containing information about the Folder Path, Success Count, and Failed Count will be saved automatically on the local system.

User Friendly GUI

Intuitive Graphical User Interface

The Google Gmail Email Backup Tool comes with an interesting and easy-to-operate UI that can be used by both novices and technical persons to save data into multiple file formats. Execution of each step comes with the change of screen where all options are clearly explained.

Maintain Gmail Account Download History

Maintains Account History

The software maintains the complete data download history of your Gmail account. In case of sudden system crash or loss of Internet connection, you can look up at the Home Page of Gmail Backup software to find out the complete account backup history.

Supports Multiple Languages

Supports Multiple Languages

You can run the software in the language of your choice. Apart from English, Google Mail Backup tool offers 10 more language options to choose from. You can change the language of software from the default set English to French, German, Japanese, Portuguese, Chinese, Italian, Russian, Netherlands (Dutch), Indonesian and Spanish.

Backup Gmail Data Selectively

Selective Gmail Data Backup

With this tool, you can backup all data items like Emails, Contacts, Calendars, and G Drive Documents from your personal Gmail account. Apart from this, you can choose any specific item rather backing up all of them locally. For this, you only need to check or uncheck the item box from the user interface.

maintain folder hierarchy

Maintain Folder Hierarchy

As the backup of Gmail emails is completed, the resultant file can be viewed in the same folder structure as that of the Gmail account. The Gmail backup software supports to maintain the email folder hierarchy of Gmail account throughout the backup process.

save Gmail emails

Download Emails into Outlook Format

The Gmail Backup Software allows users to take the backup of Gmail emails and contacts in the Outlook data file format even without the installation of the native application. An option to use MS Email Service Mode is also provided to download and save Gmail Calendar in the Outlook data file format.

Avoid Gmail Account Data Loss

Avoid Gmail Data Loss

Having backup of your full Gmail account allows you to secure the data at your local desktop. The data loss may still occur due to exceeding server storage limit, unintentional deletion and other such reasons. This tool helps you in recovering the deleted Gmail emails and will carry on the Gmail backup to Microsoft MS Email Service.

Backup emails in specific format

Backup Gmail Emails in Portable Format

Gmail backup software allows users to take the backup of their Gmail emails and associated attachments in a portable format. The tool will create a portable format with the same name as Subject (by default) of the email and each email will contain its attachment files within it. You can also download the Gmail email attachments in a separate folder for each Gmail email by enabling the "Save attachment on disk" option.

Pause and Resume Option

Pause & Resume Option

For uninterrupted downloading, Gmail Email Backup tool allows you to pause the on-going backup process. The process can be resumed even after the software is closed and re-run later on only by providing the respective account password. The downloading process can also be resumed if it has stopped due to breaking off of the Internet connection.

Trusted Gmail Email Backup Solution

Naming Convention

This Gmail Backup Tool offers naming convention option in case of various file formats. This naming convention allows users to save their Gmail emails with different names. These naming options are Subject, Subject+Date, Date+Subject, From+Subject+Date, Date+From+Subject, and many others.

Pause and Resume Option

Trusted, Fast and Accurate Solution

The dedicated team at SysTools always creates affordable & highly efficient solutions and Windows & Mac Gmail Email Backup Software is one of them. With this utility, one can effortlessly backup Gmail emails in popular file formats. The user can save both money and time by opting our software.

Gmail Backup Software – Specifications
Free Download Google Gmail Backup Tool to Backup Gmail Emails into Various File Formats

Software Download

Size: 29.9 MB

Version: 9.3

MD5: 34805295f4d1584ca7ec6c030e1e91f3

Trial Limitations

SysTools provides free demo version to test the software. User can download and install it and backup upto 100 emails and 25 other items (Calendar, Contacts & Documents) from Gmail account.

System Specifications

Hard Disk Space
Minimum 100 MB of free hard disk space


Intel® Core™ 2 Duo CPU E4600 @ 2.40GHz 2.39GHz


  • Microsoft .NET framework 4.6.1 or above should be installed.
  • If you are using Windows 11 / 10 / 8.1 / 8 / 7, then please launch the tool as "Run as Administrator".
  • Enable IMAP and enter "app-password" in place of 'password' in the Gmail Backup tool. To know how to enable IMAP and generate an app-password, Read More.
  • To backup Calendars in the PST format, you must have Outlook installed in your computer:
    • Select "Use Outlook Mode" option in the Gmail Backup tool.

Supported Editions

  • Microsoft Windows – 7 / 8 / 8.1 / 10 (32-Bit & 64-Bit), Windows 11 (64-Bit) & Windows Server 2008 / 2012 R2 / 2016 / 2019 / 2022
  • Microsoft Outlook – 2000, 2003, 2007, 2010, 2013, 2016, 2019, 2021 (32-Bit & 64-Bit)



Electronic Delivery


Request For Software Customization

If you need to customize Gmail Backup or need additional features then, Request Quote

Gmail Email Backup Tool - Feature Comparison

Get an Overview of Gmail Backup Features – DEMO and Licensed Version

Features Free Version Full Version
Add Gmail Accounts in Software Panel
Backup for Single / Multiple User Accounts
Backup Gmail Emails into Multiple File Formats
Select the items Emails, Contacts, Calendar & Document
Windows 11, 10, 8.1, 8, 7, Windows Server 2008 / 2012 R2 / 2016 / 2019 Versions Supported
Backup Gmail Emails Locally First 100 Items / Folder All Items
Backup Gmail Contacts to vCard (VCF) First 25 Items / Folder All Items
Save Gmail Calendar to ICS Format First 25 Items / Folder All Items
Download Gmail Documents First 25 Items / Folder All Items
Cost FREE Starting at $29
Frequently Asked Questions

Listed Commonly Asked Questions and Answers

Does your product save account credentials in your database without taking permission from us?

"I am quite possessive regarding the credentials of my mail account. Therefore, I want to know that if I use your Gmail Backup software then is there any security risk in which your tool will save my credentials in your database?"

Gmail Email Backup

No, you need not to worry because we use user’s credentials only for logging into the account, not for saving it any where into our database. However, if you want us to save this data, then you will have to check the Remember Credentials option, which is present on the login page of the Gmail account backup tool.

Simple 6 Steps to Backup Gmail Emails:

  • Step 1: Free Download and Run Gmail Backup Tool
  • Step 2: Enter "Credentials" to Backup Account
  • Step 3: Select "Category" & "Email Format" to stay organized
  • Step 4: Click on "Select Folder" to archive Gmail Labels
  • Step 5: Select "Incremental Backup" & Schedule New Gmail Messages
  • Step 6: Click on "Start" to Download Gmail data locally

"I want to buy your Gmail Data Backup product. I have an account on "". Can I backup my account using your tool?"

No, Google Gmail Backup tool will work only for " domain". You cannot take backup of accounts other than Gmail messages & items. But if you are using Google Apps service, then use the Google Apps Backup Tool.

"I was taking backup of my Gmail account in Outlook file format, having 10 GB of file size, using your Gmail Email Backup tool. But the process got interrupted due to slow Internet speed. Should I start it again from zero or can I resume it further while backing up my data from Gmail to MS Mail client?"

No issue, you do not need to restart the backup process. The Pause & Resume options of the tool allow you to resume your backup process from where it has stopped.

The time taken by the software to backup entire Gmail account depends upon the internet speed and amount of data being backed up.

No, there is no limitation on the number of Gmail accounts you can backup with Gmail Email Backup tool.

No, it does not recover lost Gmail password. SysTools Gmail Backup tool is only intended to take the backup of your Gmail account data like: emails, contacts, calendars and documents and requires the account holders email id and password to save Gmail into multiple file formats.

Yes, you can install the software and run it smoothly without Em1. But if you want to convert Gmail calendar to MS Email Service file format, then MS Email Service installation is required.

The Gmail Backup tool can backup Gmail data in several file formats. If you wish to take backup in the MS Email Service file format, then MS Email Service must have to be properly installed and configured. However, if you want to backup Gmail data in some other file format, then we have free viewers available to open and preview such files. You can try EML Viewer, MSG Viewer and MBOX Viewer Freeware.

"I have taken backup of my full Gmail account in MS Email Service data format. MS Email Service is installed and configured but still empty files are being created. What should I do?"

You must have full admin rights on machine and launch the tool as Run As Administrator if you are getting empty Gmail data backup in resultant files.

Yes, you can store all your Gmail data to a personal computer, hard drive, or any other external drives by using Gmail Backup tool.

Yes, SysTools Gmail backup tool allows you to take the backup of emails in MS Email Service data file formats.

Using the backup format as the "PDF" option, you can save entire Gmail account emails in a portable format. All the attachments associated with emails will be stored inside the portable format itself. You can easily download the attachment files when required.

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