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How to Save Gmail Emails as PDF Stepwise Guide 2019

Ashwani Tiwari | Modified: 2019-04-17T11:57:57+00:00 | How to, News, Tips|

Save Gmail Emails as PDF

In this Article:

Query: I am using Gmail email client service since 2011. So, I have lot of emails in my Gmail account. Now, I want to save all Gmail emails as a backup in PDF file format. I was searching for Gmail to PDF conversion option in my account, but unable to find. Please let me know how can I save Gmail as PDF (Portable Document Format) file stepwise.

Solution: The solution is quite simple to export Gmail emails to PDF. You just log in to your Gmail account. Open the email and search 3 vertical dots at the top-right corner. Select Print and click on Change. Choose Save as PDF option.

The step by step explanation to convert multiple Gmail messages into PDF format is below:

How to Export Gmail Emails Messages to PDF Stepwise

Login Gmail Account

  • Step 2: Open email one by one and search for 3 vertical dot at the top-right side of the email message.

3 Vertical Dots

  • Step 3: Click on 3 vertical dots, select the Print option from the list.

Print Option to Save Gmail as PDF

  • Step 4: Click on the Change button.

Change button

  • Step 5: Choose Save as PDF option to export Gmail emails to PDF (Portable Document Format) file.

Save Gmail Email as PDF option

  • Step 6: Click on Save button to convert Gmail emails to PDF file.

Click on Save

  • Step 7: Browse Location to Save Gmail as PDF in Computer.

Select location save Google Emails as PDF

Limitations of Manually Exporting Gmail Emails to PDF?

The above method for Gmail to PDF conversion is good but not the best. Because, with the help of the above procedure, the user can save Gmail emails messages to PDF one by one only. If the user wants to export Gmail emails to PDF in bulk, then the above solution will not work.

Now the question arises, what if the user wants to save multiple Gmail emails as PDF file format?

The perfect solution to this is SysTools Gmail Backup Tool. This application will allow the user to export all Gmail messages into multiple formats such as PST and 3 more.

Afterward, convert that resultant Outlook data file (.pst) into PDF format using SysTool PST to PDF conversion tool to save multiple Gmail emails as PDF file.

Free Tip: If you want to read Gmail emails in Microsoft Outlook email client, then you can easily import exported PST file into MS Outlook. We are suggesting this solution because the user can also read their emails without an internet connection.


In the above article, the user will find how to save Gmail emails as PDF (Portable Document Format) file stepwise using print option. Also, the limitation of the manual procedure and how to overcome with SysTools software solution has explained.

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