How to Save Gmail as PDF File in Bulk: Learn Top 4 Ways

Written By Mohit Jha

Approved By Anuraag Singh

Published On September 5th, 2024

Reading Time 7 Minutes Reading

PDFs are everyday necessities in the information age, especially for professionals. By learning how to save Gmail as PDF file, you can conquer Gmail email management. Reading this guide may help you find the top 4 proven methods to save Gmail emails as PDF documents on computer or mobile devices. So, walk through the tips to archive your email thread as PDFs.

Why are PDFs Better for Saving Gmail Emails?

PDFs are one of the simplest yet static files that contain the original formatting of text and information and remain unchanged over time. Moreover, this incredible document file type is easy to open, read, view, and share the content seamlessly over the internet.

Moreover, it offers a clean and sleek look when storing email information. Most importantly, when you save Gmail as PDF file, you can secure your sensitive emails via a password protection feature. Here are some other benefits to convert Gmail to PDF format:

Email Preservation: PDFs are independent and the most reliable file format for perusing confidential emails or legal documents. It is more like an everyday bread-butter for professionals to search, access, or store email data offline.
Privacy and Security: Another reason to download Gmail email as PDF files is to enable the password-protection feature, making an ideal choice to protect sensitive information at once.
Access Anytime, Anywhere: PDFs are among the handy and highly compatible file formats. Interestingly, you can easily organize documents on your desktop computer, PC, or even both Android & iOS devices, making it easier to share and read.
PDFs Make Email Data Manageable: Either your Gmail is running out of space or want to create a backup copy of Gmail email data, PDFs can make everything quick and convenient. It allows you to save a Gmail email as PDF to prevent any loss of data.

In summary, downloading the Gmail thread as PDFs leverages you to secure or protect any email content offline, ensuring quick access even in remote locations. Plus, it is a hassle-free way to organize, read, or share important email messages anytime or anywhere.

How to Save Gmail as PDF File?

Here, we will share the best methods to save Gmail emails as PDF documents via computer, Android, and iPhone. Using these top 3 approaches, you can print Gmail to PDF without any data compromise or loss. Now, let’s move down to walk through the different methods to download multiple Gmail emails as PDF format.

How to Download Gmail Email as PDF on Desktop?

This is the first method for Gmail email as PDF file. Here, we will read the complete step-by-step instructions for how to save an email as a PDF in Gmail via using the built-in print option. Moreover, Gmail offers a handy and smart way to print any email thread into a PDF file. Now, take a look below:

On your computer, login to Gmail.
Choose any email > open it.
From the top, hit the Print option.
In the pop-up dialog box, pick the Save as PDF option.
Now, choose the desired location to save the file.
Lastly, press the Save button.

Overall, it is a quick and simple way to save Gmail thread as PDF. Unfortunately, we won’t recommend this solution to professionals due to certain limitations. Now, take a look over them.

Drawbacks of Manual Way: This freeware solution doesn’t offer an automated feature to export Gmail emails to PDF in bulk mode. So, if you have a large volume of email messages to convert into portable files, you need to spend hours to days just archiving the Gmail data into PDF files.

How to Save Multiple Emails as PDF in Gmail on Android Mobile?

If you’re a Gmail app user and want to save Gmail as PDF format, follow the stepwise guide to access the Gmail email messages to standard PDFs. Using this method, you can download single or multiple emails to portable document files. Now, walk through the steps:

Open your Gmail app.
Pick any email and open it.
Select the Three Dots from the top.
Scroll down to tap the Print option.
Move to Save as PDF and then, choose the destination.
Lastly, tap on the Save button to download the message.

It is yet another way to export Gmail emails to PDF files. However, this method is time-consuming due to repetition. Additionally, you need to perform the same step guidance to save multiple messages from Gmail to PDF document. Plus, it might trigger formatting issues when performing the steps repetitively.

How to Save Gmail as PDF File on iPhone?

After a computer or Android device, if you’re looking for a way to download Gmail email as PDF document on your iPhone. Here are the steps to follow for archiving Gmail messages to portable files:

Open your Gmail app on your iPhone.
Click on the email thread > open it.
Move to three dots and then, click Print.
Go to Save as PDF > pick the Destination.
Lastly, press the Save option.

Using this method to save multiple Gmail emails as PDF can eat up your time. Hence, we recommend you look for an advanced solution that helps you to automate your task of saving the emails from Gmail to PDF format.

How to Save an Email as a PDF in Gmail with Attachment in Bulk?

If you’re wondering how to download Gmail emails as PDF in bulk mode, consider SysTools Gmail Backup Tool, one of the advanced and handy tool to save Gmail messages with attachments to PDF files.

This robust software allows you to save multiple Gmail emails directly to documents. The feature-pack functions of this tool include bulk download, email filter, and incremental backup support. Most importantly, it has the feature to download all Gmail emails to computer without any kind of manual labor. Here are the top features of this pro tool:

Save all Gmail emails to PDF with attachments in it.
Built-in feature to organize folder structure and email elements.
Advanced email filter by date to download only selected threads.
Functionality of incremental backup support to save new emails.
Suitable with all the latest Windows and Mac OS machines.

Download Now Purchase Now

Steps to Convert Gmail to PDF Document

Download the SysTools Gmail to PDF software.
Add the necessary password and tab Login button.
From export type > pick PDF as the saving option.
Go to Browse to check the destination path.
Lastly, tab Start button to save Gmail as PDF.

FAQ on How to Save Multiple Gmail Emails to PDF

Q1. How we can manually save the Google emails as a PDF file?
You simply need to first login to your Google/Gmail account, select the emails and simply use the print option as save as PDF files.

Q2. How this utility can help us to Gmail save multiple emails as PDFs?
Yes, you can use this tool to export and save multiple emails from different Google accounts.

Q3. Does the tool take long enough time to take the backup and save multiple emails as PDF files?
It totally depends on the stable and fast internet connection plus the amount of email data is what decides the time it will take to export and save.

Q4. How do I save entire email as PDF in Gmail?

Login to Gmail.
Now, open the email message to save it into PDF.
Click on the Print icon & select Destination to save data.
At last, select layout setting & click Save to export Gmail to PDF.

Concluding Words

By following this guide, you can easily save Gmail as PDF file. It is the best way to secure Gmail emails locally on your computer or mobile. Here, we have suggested 4 ways to download all your Gmail messages to a standard PDF document. Moreover, if you crave advanced features then, choose the SysTools software to automate the task of saving the Gmail data to a PDF file.

By Mohit Jha

Mohit is a writer, researcher, and editor specializing in cloud migration, cybersecurity, and digital forensics. Passionate about these fields, he strives to create well-researched, insightful content that helps readers learn and stay informed.

View all of Mohit Jha's posts.