How to Save Multiple Gmail Emails as PDF? Stepwise Guide 2022

Ugra Narayan Pandey ~ Modified: December 2nd, 2022 ~ Gmail, PDF ~ 4 Minutes Reading

This article explains the techniques to save Gmail emails as PDF documents. Here, we have discussed the various methods of saving emails as PDFs with their advantages and shortcomings. Understanding the difference between various methods will help you pick the right solution to solve your problem.

Query: I’m using Gmail email client service since 2011. So, I have a lot of emails in my Gmail account. Now, I want to backup all my Gmail emails in the Portable Document Format (PDF). I was searching for the Gmail to PDF conversion option in my account but was unable to find it. Please let me know how can I save or print multiple Gmail emails as PDF files.

Solution: The solution to export Gmail emails to PDF is quite simple. Just log in to your Gmail account. Open the email you wish to save and click the 3 vertical dots at the top-right corner. Select Print and then choose the Microsoft Print to PDF option from Destination.

The step-by-step explanation to convert the Gmail email into PDF format.

Manual Method to Save Gmail Email as PDF

By using the Gmail interface, you can print an email into PDF format. Follow the below-mentioned steps:

Step-1: Login to your Gmail account.

Login Gmail Account

Step-2: Open the emails one by one and click on the 3 vertical dots at the top-right side of the email message.

3 Vertical Dots

Step-3: Select the Print option from the list.

Print Gmail as PDF Option

Step-4: Select the required option from the Destination.

Step-5: Choose the Save as PDF option to export the Gmail emails to the PDF (Portable Document Format) file.

Save Gmail Email as PDF Option


Step-6: Click on the Save button to convert the Gmail email to PDF file.

Save Multiple Gmail Emails as PDF

Step-7: Browse the location to save the PDF file on your computer.

Select location save Google Emails as PDF

Manual Method Limitations to Export Gmail Emails to PDF

In the manual method of converting Gmail emails to PDF, you need to open and save each email one by one. This works well when you need to save only a few emails; however, if you wish to export multiple Gmail emails to PDF files, then this manual process will not work.

Method to Save Multiple Gmail Emails as PDF Files

The perfect solution to bulk export Gmail emails is SysTools Gmail Backup Tool. This application allows users to directly export all emails from the Gmail account into PDF files. The PDF files will contain all the attachments associated with the emails with all their attributes intact.

The generated PDF file will be saved with the same name as the Subject of the email. You can also use filters only selective emails of a folder as a PDF file.

Note: Try the demo version of the tool to export 100 Gmail emails to PDF format for free.

Steps to Save Gmail Emails as PDF Files:

  1. Download and Install the software.
  2. Enter your Gmail account credentials for logging into the software. login
  3. Select the E-mail Format as PDF and Apply Filter, if required. Print a Gmail Email as PDF File
  4. Browse the location where you would like to save the resultant PDF file. Browse Location
  5. Click the Start button to initiate the conversion process. Save Gmail Email to PDF Done

Note: If you want all the exported emails in a single PDF file, then use SysTools PDF Merge Tool.

Benefits of the Automated Solution

  1. Save multiple Gmail emails to PDF in one go.
  2. Naming convention option to save PDF with a different name.
  3. Apply filters to save emails of particular folders in PDF files.
  4. Advanced date filter to save emails of a particular date range.
  5. Option to save the attachments of each email in separate folders.
  6. Download the exported emails at the desired location.
  7. Save contacts and calendars as PDF documents as well.
  8. Freely save emails in another popular file format.

Also Read: How to Extract all Attachments From Gmail in Bulk?


In this article, we have explained how to save Gmail emails as PDF files both manually and with the help of a converter tool. The article also discussed the limitations of the manual procedure and how to overcome them with the suggested software solution.