Easy Tips for Downloading Gmail Data via Google Takeout to Outlook

Ugra Narayan Pandey ~ Modified: December 2nd, 2022 ~ Data Conversion ~ 1 Minute Reading
Google Takeout to Outlook

Users Query: I have 21000+ emails in my Google Gmail account. I downloaded all the email messages in the MBOX file format so that I can access email data into MS Outlook 2021 desktop application. Is there any solution to do this via Google Takeout?

Solution: Yes, users can easily export Gmail account emails through Google Takeout to Outlook PST converter process. To do this, follow these steps:

Step 1: Download Gmail Account Emails in MBOX File Using Google Takeout (Takeaway) Tool.
Step 2: Convert MBOX File into PST Format using Converter Software.

This blog explains Google Takeout to PST Conversion process in detail.

Overview of Google Takeout Tool

Google Takeout is a service provided by Google which allows users to download their Gmail account data. You need to sign-in by Gmail id, select files and download the entire Google account data.

How to Export Data from Gmail Using Google Takeout to Outlook PST File?

You can import Google Takeout Emails to Outlook PST in two ways—by first converting Google Takeout Mailbox in the MBOX format or directly converting Google Takeout Data into PST File.

Method 1: Convert Google Takeout Mailbox in ZIP as MBOX Format

Follow the steps:

Step-1: Login to your Gmail account from which you want to export Google Takeout mailbox into Outlook PST and then visit https://takeout.google.com/.

A new page will open, as shown in the following figure:

starting takeout page

Step-2: Click Deselect All under Select data to include option. Then scroll down your mouse and select the Mail option.

select mails only

Note: Here, you will find many options for Google account data backup. You have to choose as per your need. We are taking a backup of emails using Google Takeout, so we have deselected all the other options and selected only the “Mail” option for export.

After clicking the MBOX format button, you can see that the data converts into the MBOX format.

You can also choose which data you want to export from Gmail. To do so, click on “All Mail data included” and select as per your need.

Step-3: Now, click the Next Step button.

go to next step

Step-4: Under Customize Archive format, you will find 5 methods to export Google Takeout emails. We selected the Send download link via email option.

send download link via email

Step-5: You can export data in .zip and .tgz format. We selected the .zip format.

select zip format

Step-6: You can choose “Archive Size” (1GB, 2GB, 4GB, 10 GB and 50GB) as per your requirement. By default it is 2GB.

Step-7: Click the Create export button.

create export

Step-8: The archive process will start.

takeout in process

Note: Archives may take a long time (hours or possibly days) to create. You will receive an email when your archive is complete.

Step-9: After completion, download your files from your Gmail account.

download your files via google takeout

Note: The download process may take some time. Please have patience.

Meanwhile, Read: Google Takeout to Office 365 Conversion

Method 2: Convert Google Takeout Data into Microsoft Outlook PST File

In this method, users need to export the downloaded Google Takeout data into Outlook PST file format. To do this, use SysTools MBOX Converter Wizard. You can download the tool for Mac or Windows operating system.

Four Steps to Export Google Takeout to Outlook PST

Step-1: Run the free software version and click Add File.

start google takeout converter

Step-2: Browse Google Takeout files to export to Outlook.

add mailbox files

Step-3: Preview the emails and attachments and click the Export button.

preview google takeout emails

Step-4: Select the desired file format to export your data. Here, we have selected the PST format.

start conversion process

Step-5: Finally, click the Export button to start the conversion process.

Import Google Takeout to Outlook PST

Why Do You Need to Import Google Takeout into Outlook?

As we know, Microsoft Outlook is globally used and much preferred by professionals for business purposes. It stores the entire data in the Outlook PST file.

But, we have downloaded Google Gmail account emails in MBOX file format and Microsoft does not support the MBOX file. So we need to convert it into Outlook PST file format. To do this follow, see Method 2 (explained in the above section).

What if Google Takeout Failed to Export Data into Outlook?

At times, Google Takeout does not seem to work properly to export Gmail account data into the required format. Though the exact cause of this failure is not yet known, it could be attributed to huge amount of data or slow Internet connection.

Conclusion

In this blog, we have explained the working of the Google Takeout or Takeaway tool in downloading Gmail data. The blog also discussed how to download Google Takeout emails into Microsoft Outlook 2021, 2019, 2016, and 2013 using a software solution.

Answers to Some Important Questions:

Q. Can I convert multiple Google Takeout files in batch mode?

Yes, you can convert multiple Takeout mailbox files to Outlook at once.

Q. I have a big Takeout archive file. Can I still transfer it to Outlook?

Yes, the solution enables you to convert Takeout files irrespective of its size.

Q. Google Takeout gave a ZIP file containing multiple file formats. How do I find my emails there?

The Gmail emails are present in the MBOX file format, while the contacts and calendars are inside .vcf and .ics files respectively.

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