Users Query: I have 21000+ emails in my Google Gmail account. I want to download entire Gmail emails messages into computer in PST file format so that I can access Gmail emails data into MS Outlook 2019 desktop application. Is there any best solution for exporting Google account data into Microsoft Outlook?
Solution: Yes, user can easily export Gmail account emails using Google Takeout to Outlook PST converter process. To do this, follow the below steps:
Step 1: Download Gmail Account Emails in MBOX file Using Google Takeout (Takeaway) Tool. Step 2: Convert MBOX File into PST format using SysTools MBOX Converter
Let’s see the explanation of Google Takeout to PST conversion in the next section.
Google Takeout is a service provided by Google which allows users to download Gmail account data. You need to sign-in by Gmail id, select files and download entire Google account data. For more info, visit here: https://sysc.org/what-is-google-takeout/
How to Export Data from Gmail Using Google Takeout to Outlook PST File
For importing Google Takeout Emails to Outlook PST, the users have to follow 2 methods. Let’s see one by one:
Method 1: Convert Google Takeout (Takeaway) Mailbox in Zip as an MBOX format.
see the step by step method for downloading Gmail account emails in
MBOX file format:
Step 1: First, login to your Gmail account from which you want to export Google Takeout mailbox into Outlook PST and then visit this url https://takeout.google.com/
Step 2: After that, a new page will open (See below screenshot).
Step 3: Under “Select Data to Include”. Click on “Deselect All”. Scroll your mouse, search and select “Mails” option only.
Note: Here, you will find many options for Google account data backup. You have to choose as per your need. We are taking a backup of emails using Google Takeout. That’s why we deselected all option and selected only “Mail”option for export.
clicking on MBOX format button, you can see the data will convert
into MBOX format.
can also choose, which data you want to export from Gmail Emails. To
do so, click on “All Data Included”
and select as per you need.
Step 4: Now, click on “Next Step”.
Step 5: Under Customize Archive format, you will find 5 methods to export Google Takeout emails. We selected “Send Download Link Via Email”
Step 6: You can export data in .zip and .tgz. We selected .zip.
Step 7: You can choose “Archive Size” (1GB, 2GB, 4GB, 10 GB and 50GB) as per your requirement. By default it is 2GB.
Step 8: Click on “Create Archive”.
Step 9:Archive process will start.
Archives may take a long time (hours or possibly days) to create. You
will receive an email when your archive is complete.
Step 10: After completion, Click on “Download” button OR check your mail and download the data.
Note: Download process may take some time. Please make patience.
4 Simple Steps to Export Google Takeout to Outlook PST
Step 1: Run the free software version & click on “Add file“.
Step 2: Browse Google Takeout files to export to Outlook.
Step 3: Preview the emails and attachments.
Step 4: Click “Export” button to convert Google Takeout emails to PST.
Why User Required to Import Google Takeout MBOX into Outlook?
As we know, Microsoft Outlook is globally used and much preferred by professionals for business purposes. It stores entire data in the Outlook PST file.
But, we have downloaded Google Gmail account emails in MBOX file format and Microsoft does not support the MBOX file. So we need to convert it into Outlook PST file format. To do this follow, see Method 2 (explained in the above section).
What if Google Takeout Failed to Export Data into Outlook?
Most of the time, it seems that Google Takeout does not work to export Gmail account data into the required format. For that, there might be many reasons. One of the reasons is archiving a huge amount of data. To know more, please visit here: https://technewskb.com/google-takeout-failed/
In the above blog, we have explained the Google Takeout or Takeaway tool, real common scenarios of users with solution, reasons and how to archive or download Google Takeout emails into Microsoft Outlook desktop email client. Also, we have covered the “Google Takeout Failed” issue.
Answers to Some Important Questions:
Q. Can I convert multiple Google Takeout files in batch mode?
Yes, you can convert multiple Takeout mailbox files to Outlook at once.
Q. I have a big Takeout archive file. Can I still transfer it to Outlook?
Yes, the solution enables you to convert Takeout files irrespective of its size.
Q. Google Takeout gave a ZIP file containing multiple file formats. How do I find my emails in there?
The Gmail emails are present in the MBOX file format, while the contacts and calendars are inside .vcf and .ics files respectively.
About The Author
Being a Chief Technical Analyst, I am aware of the technicalities faced by the user while working with multiple technologies. So, through my blogs and articles, I love to help all the users who face various challenges while dealing with technology.