Easy Tips for Downloading Gmail Data via Google Takeout to Outlook
Users Query: I have 21000+ emails in my Google Gmail account. I downloaded all the email messages in the MBOX file format so that I can access email data into MS Outlook 2021 desktop application. Is there any solution to do this via Google Takeout?
Solution: Yes, users can easily export Gmail account emails through Google Takeout to Outlook PST converter process. To do this, follow these steps:
Step 1: Download Gmail Account Emails in MBOX File Using Google Takeout (Takeaway) Tool.
Step 2: Convert MBOX File into PST Format using Converter Software.
This blog explains Google Takeout to PST Conversion process in detail.
Table of Content
Overview of Google Takeout Tool
Google Takeout is a service provided by Google which allows users to download their Gmail account data. You need to sign-in by Gmail id, select files and download the entire Google account data.
How to Export Data from Gmail Using Google Takeout to Outlook PST File?
You can import Google Takeout Emails to Outlook PST in two ways—by first converting Google Takeout Mailbox in the MBOX format or directly converting Google Takeout Data into PST File.
Method 1: Convert Google Takeout Mailbox in ZIP as MBOX Format
Follow the steps:
Step-1: Login to your Gmail account from which you want to export Google Takeout mailbox into Outlook PST and then visit https://takeout.google.com/.
A new page will open, as shown in the following figure:
Step-2: Click Deselect All under Select data to include option. Then scroll down your mouse and select the Mail option.
Note: Here, you will find many options for Google account data backup. You have to choose as per your need. We are taking a backup of emails using Google Takeout, so we have deselected all the other options and selected only the “Mail” option for export.
After clicking the MBOX format button, you can see that the data converts into the MBOX format.
You can also choose which data you want to export from Gmail. To do so, click on “All Mail data included” and select as per your need.
Step-3: Now, click the Next Step button.
Step-4: Under Customize Archive format, you will find 5 methods to export Google Takeout emails. We selected the Send download link via email option.
Step-5: You can export data in .zip and .tgz format. We selected the .zip format.
Step-6: You can choose “Archive Size” (1GB, 2GB, 4GB, 10 GB and 50GB) as per your requirement. By default it is 2GB.
Step-7: Click the Create export button.
Step-8: The archive process will start.
Note: Archives may take a long time (hours or possibly days) to create. You will receive an email when your archive is complete.
Step-9: After completion, download your files from your Gmail account.
Note: The download process may take some time. Please have patience.
Meanwhile, Read: Google Takeout to Office 365 Conversion
Method 2: Convert Google Takeout Data into Microsoft Outlook PST File
In this method, users need to export the downloaded Google Takeout data into Outlook PST file format. To do this, use SysTools MBOX Converter Wizard. You can download the tool for Mac or Windows operating system.
Four Steps to Export Google Takeout to Outlook PST
Step-1: Run the free software version and click Add File.
Step-2: Browse Google Takeout files to export to Outlook.
Step-3: Preview the emails and attachments and click the Export button.
Step-4: Select the desired file format to export your data. Here, we have selected the PST format.
Step-5: Finally, click the Export button to start the conversion process.
Why Do You Need to Import Google Takeout into Outlook?
As we know, Microsoft Outlook is globally used and much preferred by professionals for business purposes. It stores the entire data in the Outlook PST file.
But, we have downloaded Google Gmail account emails in MBOX file format and Microsoft does not support the MBOX file. So we need to convert it into Outlook PST file format. To do this follow, see Method 2 (explained in the above section).
What if Google Takeout Failed to Export Data into Outlook?
At times, Google Takeout does not seem to work properly to export Gmail account data into the required format. Though the exact cause of this failure is not yet known, it could be attributed to huge amount of data or slow Internet connection.
In this blog, we have explained the working of the Google Takeout or Takeaway tool in downloading Gmail data. The blog also discussed how to download Google Takeout emails into Microsoft Outlook 2021, 2019, 2016, and 2013 using a software solution.
Answers to Some Important Questions:
Yes, you can convert multiple Takeout mailbox files to Outlook at once.
Yes, the solution enables you to convert Takeout files irrespective of its size.
The Gmail emails are present in the MBOX file format, while the contacts and calendars are inside .vcf and .ics files respectively.