Importing Outlook OST files into MS Outlook profile is not possible practically unless you configure it manually. This is the reason users need to convert it into PST format. Once the conversion is done, it becomes very easy to access it in Outlook. Executing this conversion is also not easy.
Therefore, in the upcoming piece of this blog, we have come up with some manual trick to import OST File to Outlook 2016 / 2013 / 2010 / 2007. Alongside this, we have likewise acquainted an interesting tool to complete this task rapidly. You can move directly to the steps to import OST in Outlook using Software Before, let us experience a concise part that Why Microsoft does not provide any facility to import OST to Outlook Profile?
Why You are Unable to Import OST into Outlook but can PST?
MS Outlook produces two files PST and OST for storing data. OST stands for Offline Storage data and saves the Exchange server database. At the time of synchronization of Exchange Server with Outlook, OST is generated which serves as a local copy on mail server & not required as a backup. Whereas, PST is the default format in, which Outlook stores its data.
Check out What Microsoft blog comment about it :
It is easy to import PST file into Outlook profile, but in the case of OST, it is impossible. Therefore, to import OST file to PST. The file has to be migrated into PST.
Let see some manual tricks to perform this migration.
User-Query: How to Import OST file to Outlook 2016 / 2013 / 2010?
“I have recently received some OST files from one of my seniors. By using these files, I need to produce a presentation for my evaluation. However, I am unable to import these files into Outlook. I do not have any idea whether it is possible or not. If it is possible, please suggest me any simple and fast method to import Outlook 2010 OST file to Outlook 2013. This is very urgent.”
Manual Method to Import OST File to Outlook 2016 / 2013 / 2010:
If you want to import OST in Outlook manually or free solution. Then follow below-mentioned methods:
Now, click on “File”, then on “Export to a file”, and finally on “Next”
Choose the “Personal File Folder (.pst)” and click “Next”
After this, pick the folder, which you wish to export and mark on “Include subfolders”.
Browse to the location to store the exported data and click on Finish
Limitation: The above-mentioned instructions are only valid in case you are connected to MS Exchange.
Above free conversion of OST file into PSTtrick will be applicable only if a user connected to the Microsoft Exchange Server.
Trick 2: Utilize Archive Feature of MS Outlook
To begin the process, start Microsoft Outlook
Now, go to File and then hit on Archive
You will see a window in front of you, choose the file or folder to archive it
Then, browse to the location where you desired to store the archived PST
Finally, once you click on OK, the process of archiving will start
Limitation: With this strategy, you will be unable to migrate data of OST file. It is not possible to convert contacts with this method.
Trick 3: Export Outlook Database to a Fresh PST
Firstly, launch Microsoft Outlook
Then, generate a new Outlook Data File (.pst) in MS Outlook
Now, drag complete mailbox folder, which you wish to export
Limitation of Using Free Way to Import OST in Outlook
Again, with the help of this trick it is not possible to drag Sent Items, Inbox, Calendars, Contacts, etc. into PST. As we have seen that every manual strategy comes up with some limitations. Therefore, it would not be wrong in saying that manual solutions are not reliable to import OST file into Outlook 2016 / 2013 / 2010. This ultimately results in the need for a third party software. Nevertheless, there are a number of tools available in the online market for this purpose, but picking up the right product is important. One of the most recommendedSysTools utility to Import OST File in Microsoft Outlook 2019, 2016, 2013, 2010, 2007, etc. versions.
Why Use SysTools Software to Import OST in Outlook?
This software has come into existence to import OST file to Outlook 2019 / 2016 / 2013 / 2010 / 2007 / 2003. It performs the migration process in bulk and brings forth so many interesting features to make this task more convenient. It is possible to move those OST files, which are corrupted or damaged via this tool. Moreover, the integrity of the data remains intact. No data loss takes place and any user can perform the conversion process using SysTools OST to PST Converter. The tool has a very simple interface and compatible with all the versions of Windows Operating system. Also, the utility is a complete solution to deal with OST file. Some of the most required features listed below:
Import OST File into Microsoft Outlook Without User Account
Capable to import complete data from Outlook OST File At Once
You can import encrypted OST file into Microsoft Outlook
It Supports Import Corrupt OST File in Outlook
Import OST in Outlook Without Exchange Server
Steps to Import OST in Outlook Using SysTools Software
After knowing all the benefits of using this software. Let’s move to the working steps to import .ost data file into Outlook. follow the steps:
Step 1: –Download SysTools Software and Install on your System
Step 3: –Preview complete data from OST file with all attributes
Step 4: – Select PST as the output file type and click on the Export button
Step 5: – Finally Import the output file generated from (OST) in Outlook 2019, 2016, 2013, 2010, 2007, etc.
Online Video to Know How Do You Import An OST File into Outlook?
How do I Import OST Files in Outlook 2016 – User’s Queries
I am sure that from the above discussion, you can clearly understand the difference between using free solution import Exchange Server OST in Outlook or using trusted software. Now let’s understand the situation from users comments. The queries taken from different discussion sites:
“Hello Experts, My name is Mack John. My friend gave a users .ost file in pen drive. Now I want to use it in my Outlook 2016. But I am unable to import it in my Outlook. So, I want to know how do I import OST file in Outlook 2016? “
“I am not in a condition to access Microsoft Exchange server environment. I have 20 user’s mailbox.ost file. All I want to import it in My personal Outlook account. kindly suggest me a working solution to import OST file in Outlook 2013.”
“One of my best friends asked me, can you import an OST file into Outlook. I know some free techniques to do this. I did the same as suggested, but the inline images were missing in resultant file. Luckily he has the backup of OST file. I used SysTools utility and imported OST in Outlook in a hassle-free way.”
To Sum It Up
OST files store the crucial data of Exchange Server. However, to perform this import process is not easy. Users have to face certain challenges for this. Considering this, we have discussed some manual procedures to Import OST File to Outlook 2010 / 2013 / 2016 / 2019. As a matter of fact, that every manual trick has some or the other drawback, it is suggested to use a trouble-free alternative to move Outlook OST file 2019/2016/2013/2010/2007. With the help of this solution, the entire process will become quick and less complicated.