Challenges at Hand
Solution Proposed :
Trent Colson : "Our organization had been working on Microsoft Exchange Outlook environment since the very beginning. All our data has been exchanged over the server by the connected user machines. However, a technical issue with the server recently caused to put it under maintenance. A large number of employees worked even from home, and had been using offline mailbox for the same purpose. Therefore, due to this unplanned downtime they have been left affected. Most offline OST mailboxes are now in an unusable state, which has hampered a lot of work. We were wondering of a way through which independent accessibility can be availed until the server is back up and running."
Note: Trent Colson is a recent addition to our list of satisfied users who is seeking to migrate Outlook OST to PST. This challenge was shared by him before we proposed SysTools OST to PST Converter for tackling with the situation to convert OST file to PST file.
Steps of Conversion of OST Data File to PST Format
Following are the detailed steps discussed to convert OST to PST & Migrate Outlook OST File
Start MS Outlook, Go to File » Open » Open Data File
That was the free suggested solution for users seeking OST file to PST file Conversion.
Added Advantage of OST to PST Converter
Video Explaining How to Convert OST File to PST File
Q: What are the possibilities of accessing the contents of an offline mailbox when in orphan state?
"Most of the offline copy of my organizational user accounts are in an orphan state. The server is down for maintenance too. What can we do to regain the access to these replicas in the defined condition?"
A: The OST or offline mailbox of users can be converted to Outlook PST format using free OST to PST Converter for regaining the access of its contents for business continuity.
Q: What about the mailboxes storing more than 20 GB of data? How much time will they consume during conversion?
"There are certain mailboxes that also store more than 20 GB of data which would make the entire conversion a lot more stretched in duration. How will the software handle such bulky sized files and quickly finish the conversion too?"
A: Although, the conversion time depends somewhat depends on the amount of data being converted, but the software is capable enough to freely deal with large sized mailboxes too at the same time. Therefore, the size of mailboxes won't make much of a difference as the tool's rate of conversion from OST to PST is quite quick as compared to most other utilities of its category.
Q: How to re-import the OST file stored back to Exchange Server?
"I have 3 GB of Offline OST file, I have taken its backup the OST file. What should be the process if I want it to reimport on Exchange Server?"
A: First thing OST is offline Outlook Data & it is not present on server. For reimporting the data on server you first need to convert your OST file into PST file. Follow the given process:
- First select the desired mailbox & click on the ... icon and then Import PST.
- Then specify the path to transfer PST file in Wizard & Click Next.
- Then on second wizard select the user mailbox in which PST is need to import & Click Next.
- On the final page select checkbox if you want to notify the PST has been imported & click on Finish.
That's all it become very easy to reimport the OST file back to the server if you have converted already in PST. And for risk free conversion SysTools OST to PST Converter is one of the best solution.
Q: How do I access OST data of 2 year back?
"Few months back I have deleted my AD account & Exchange 2010, date not remembered. And currently I was in dire need of an old user mailbox who left the company 2 year ago. For some legal issues & investigation we have enforced to find the mailbox anyhow. Searching the system & looking for pst file if being created but it is not there. Anyhow we have manage to find OST file, as the profile get saved somewhere."
Is it possible that Exchange can read the OST file back? Although I tried to open the OST file in Outlook too, but is not showing any data?
A: Earlier we received lot of such case. And in that scenario we only recommend SysTools OST to PST converter, since OST is offline storage thus OST file cannot be opened in Outlook, so PST is easily accessible in Outlook. The tool easily export your offline OST data file to PST. To access the data back you need to import the PST file in Outlook.
Q: How do I backup OST to PST?
"I am maintaining Exchange Server off-premise of 7 organizations, In some case I found my clients are demanding that they want to access their data after completion of the retention period. So I think that I should create backup of their OST file to PST file for permanent access."
A: If your client allow to do so, then yes you can backup ost to pst in local machine, & make the data permanently accessible. Just ensure the data confidentiality & integrity. To maintain the attribute move with SysTools OST to PST converter.
Q: How could conversion time be managed and organized according to custom requirements of the user?
"We have several custom email folders in the affected OST files. Some of which isn't necessary. How to manage the time consumed unnecessarily in the conversion of this data?"
A: OST files can be converted without the need of having to convert all data unnecessarily. One can choose what to be and not to be converted from OST to PST. Checkboxes are provided against each single item and folder to select the preferred data for conversion. This will help manage conversion time by cutting it short according to the requirement.
Q: How can we get multiple mailboxes converted when found in a corrupt state?
"On trying to process the OST files, it was discovered that many were in a damaged condition too. What are the chances of getting back the data in this condition?"
A: All data is recoverable with guarantee despite the condition in which the file is available whether intact or corrupt (minor / severe). Free OST file converter is also capable of converting data from offline OST mailbox copy in the case of corruption.
Q: How to Open archive.ost file on a new machine?
"Currently we have Exchange 2010 and Outlook 2013. The location on which the archive email stored in my previous machine having Windows8 is c:\users\UserName\AppData\Local\Microsoft\Outlook. I got a new PC. I have copied the data file Now I want to open archive to look for an old message. But on importing following error message appear.
Error, "The file you chose is not an Outlook Data File. You must select a new file of this type." I know that Outlook wont open a .PST file, but I need to open an .OST file."
A: Firstly OST is an Offline file. It could not be accessible if you do not have exchange server synched with your Outlook. To open it in Outlook you need to convert OST to PST format only. And OST Conversion Software is the free solution to export OST to PST.
Q: How to merge multiple OST Files?
"My server deletes sent emails, but there are several OST file stored on different machine. I'd like to integrate all the file into one large file to get managed but without any duplicated messages."
A: All the entire OST files are need to be converted first into PST format. Then in your Outlook you can integrate all of them one by one in your configured profile.
Q: How to convert .ost to .pst file in outlook 2007 ?
"Currently I am using Outlook 2007, and after configuring it with Exchange Server & enabling Exchange cache mode, OST file created in my system. In my previous Outlook 2003, I had the ability for doing the same, but in Outlook 2007, I do not have such functionality? Any Idea, How can I convert OST to PST in Outlook 2007?"
A: In your previous version, It was ANSI OST and if you require to export your OST file in Outlook 2007, then you could use our SysTools OST to PST Converter, as the tool support both ANSI as well as UNICODE OST file, & the generated PST file is in UNICODE format, so within a few click you would be able to extract your OST file to PST which is importable in Outlook 2007, 2010, 2013 & 2016. And the tool also provides email filter during export for selective PST data extraction.
Q: How to convert Office 365 or Hotmail OST File?
"I have 2 type of OST File , First is Hotmail OST file can not be accessed right now & second one Office 365 OST file. Is it possible to migrate both type of OST file into PST Format?"
A: Yes, You can convert both type of OST File into Outlook Data format. There is no issue either you have Hotmail or Office365 OST file. Tool Supports all type of .OST File without any external requirement.