How to Organize Electronic Legal Files of Court in a Simple Manner

Whether you are working in a law industry or just trying to understand all the paperwork associated with your own legal case, it is the hardest part to manage legal files to remember important things. For this purpose, users need to have an appropriate file like PDF to accommodate it. Because a PDF file can be the best choice for sharing and storing electronic files in a law office. In this post, we are going to tell you how to organize legal files in PDF file format.

Why is the Need to Organize Legal Case Files

In the legal firms or courts, a typical lawyer is a serious person who needs to have a huge amount of information in the large stack of papers. There are many times when they need to constantly passes papers with his colleagues. Generally, law office is cluttered with an abundant amount of documents which take a lot of time to find any file. Also, when an attorney or legal representative goes to the court, he or she has to carry the heavy files of documents. In this situation, they have to do struggle to search the required file. To avoid this difficulty, users need to organize important documents in the PDF file format, because it offers better ways to work with documents.

Why PDF File is Preferred to Organize Legal Files of Court?

A PDF file is one of the most popular, platform independent and portable document formats, which is developed by Adobe. It can be carried anywhere and able to save text, image, graphics, hyperlinks, etc. In a PDF document, users can easily add the password, highlight any information, and add comments. Apart from this, there are various ingenious features offered by PDF file that helps users to organize legal files:

1. Portability
   PDF is a portable file that means it is easy to move anywhere. It helps to carry thousands of PDFs on the iPad to show in the court.
2. Compatibility
   A PDF file creates documents which are compatible with multiple platforms. It can be shared and accepted across any OS of the computer system.
3. File Organization
   PDF provides a great file manager that allows creating folders and subfolders. This file easily organizes the data and also allows renaming, moving, deleting, and applying color code on each folder.
4. Powerful Search
   A PDF file provides a great search option that helps users to find a particular word or phrase within a few seconds.
5. Easy to Share
   PDF is an ideal file format that is used for sharing. You can add a PDF file in an email attachment and send to your client or colleague.

Different Methods to Organize Electronic Legal Files of Court

If you want to arrange the important legal documents in a systematic way, then save all information in PDF file. After that, apply some conditions to improve its working. There are following steps that you should apply to Adobe files in order to manage documents in a proper way:

Step 1: Numbering Legal Documents

It is very difficult to identify any particular PDF page from the bundle of PDF documents. Hence, you should organize legal files by adding page numbers to PDF. It can be easily done with the help of PDF Bates Stamp tool without any difficulties. Apart from the number, you can also apply the header and footer, title, date, etc. by using this utility.

Step 2: Apply Document-Level Security

When you share the PDF information over a network or over the Internet, document security will be a major concern. If you are using PDF files, then you do not need to worry that an unauthorized user is opening your documents that are shared on the network. Because, in PDF file, you can add the password protection at the user and owner level. With this, people are restricted to access PDF contents.

Step 3: Watermarking Legal Files

To add more authenticity to the legal case files one can also apply watermark to PDF documents. For that use watermark tool provided by SysTools. With this, you can organize important documents of the legal cases in a better way just by applying watermark on it.

Conclusion

In the legal firm, it has been always a challenging task to organize legal files. Hence, in this post, we have discussed how people from the law industry can get benefit from PDF documents. Because PDF files are portable, searchable, easy to share and manage. It is also a secure file format, so legal firms and courts can rely on the PDF documents to save their crucial information.