SysTools PDF Bates Numberer

Best Tool to add bates numbering or bates stamp on multiple PDF files in bulk on Windows & Mac

(Average Rating 4.0 Based on 539 Reviews)

PDF bates numbering tool image

For Win





For Mac





  • Generate or Add Page Number on Multiple PDF file pages at once
  • Add page number based on the Combination of PDF file & its pages
  • Multiple Formatting Options for adding Bates number to PDF files
  • Apply any font style choosing from given font family with any font size & font color
  • You can add Confidential Text & apply page settings
  • Allows to take printout after Adding Bates Stamp to PDF File(s)
  • Remove Encryption from restricted PDF by 256-bit encryption level
  • Add page numbers to protected PDF, Document Open Password will be required
  • Remove the protection or keep it as it is in the output PDF files
  • Provided support to identify password-protected files & ask for passwords only for password-protected files.
  • Option to Add Prefix & Suffix along with the PDF Page number
  • Shows preview of a Page with bates stamped on it before the final output
  • Adobe Acrobat is Not Required for PDF Page numbering
  • Used in Legal Departments, Copy Services, Attorneys & Paralegals

Free Live Demo - SysTools PDF Bates Numberer Software Windows & Mac Fully Secured Download Version

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Customize the Page Numbers Stamping with PDF Bates Numberer Tool


Prefix or Suffix With this option add additional data as prefix or suffix
(Ex: Page 1 of File)
Number of digits From 1 to 15 select any digit for the bates
(Ex: 1 digit : 1, 2 digit : 01, 3 digit : 001, 4 digit : 0001 & so on)
Starting Number Enter any number to start the Bates numbering series
(Ex: 1 or any other number)
Increment By From 1 to 10 choose any number to increment the Bates number series
Consider Pages or Files-Pages Numbering Bates numbering can be done from 'only pages' perspective or combination of 'Files & Pages'
'Only pages' means simply adding bates number for all the pages of different PDF files. Remember each file added will again start numbering in 'Pages' mode.
Whereas 'Files-Pages' means first PDF will have numbering like 01-01, 01-02, 01-03....& Second PDF will have numbering like 02-01, 02-02, on.
Add Confidential Text & set its position Add confidential or Additional data & set its position above the bates number or at the Top (middle/right) or Bottom (middle/left/right)
(Ex: Disclaimer, Organization name, URL, Note, etc.)
Stamp Current Date in PDF Use this option to add the current date at the top (middle/right) or bottom (middle/left/right) in any given format
(Ex: Date-Month-Year)
Font Size & Color Customize PDF page numbers by setting its font size (8-72) and color (120+ shades)
Bates Number Position Set the page number position as Top(left/middle/right) or Bottom (left/middle/right)
Advance Bates Number Settings You can maintain same number per file or choose to continue series for all files
Preview PDF Page Before generating final PDF files with added bates/ page numbers in it, you can have the preview of the PDF page and see how it's going to look.

tool to insert page numbers in pdf

PDF Page Numbering Software – All in One Solution

add page numbers to pdf without acrobat

Generate Bates Numbers

Users can easily add page number to PDF files by choosing any font style, font color and position on Windows & Mac Operating systems. Multiple PDF files can be added at once for the Bates numbering process. You can add Prefix & Suffix along with the Page number. Advance settings lets you put bates in continue series if more than one PDF file is added.

file series & page numbers

Generate Bates Number for File Series

By using this option of the SysTools PDF Numbering software, users can generate the page number based on the combination of PDF file & its pages i.e. (File Series – Page Series). Also, this file series will get change across the PDF file. Basically, with this option users can maintain both the file series as well as page numbers.

PDF Page numbering

Add Page Numbers to Encrypted PDF

You can add bates numbers on encrypted PDF documents (PDF files that have restrictions and user password). But, the tool can process restricted PDFs without even needing a 'permission password'. Document open password is required in case of user-level security. You can use “Remove Encryption from PDF" option to get rid of encryption in output files.

List of Key Features in SysTools PDF Bates Numberer Software
Add Page Number to PDF Documents on Windows & MAC


insert bates numbers in PDF

Add PDF Bates Numbering

PDF Bates Numberer tool can add bates numbering to PDF in 2 ways:

  • Generate Bates Number For Pages: Customizes the PDF bates number for only pages. It means the resultant PDF files pages will have bates stamp like 01, 02, on (for two-digit representation)
  • Generate Bates Number For Files-Pages: Customizes the PDF bates number for pages as well as files. The first resultant PDF file pages will have bates stamp like 01-01, 01-02, 01-03 and the second PDF file pages will have 02-01, 02-02, on (for two-digit representation).

options to add bates stamp to PDF

Different Options to Generate Output Files

The tool allows you to insert page numbers in PDF files and generating the resultant PDF files in three different ways that are:

  • You can simply 'Save' the resultant PDF files in your desired location by pressing the 'Change' button you can browse for destination location.
  • Or you can choose to 'Print' the resultant files.
  • With this tool, you can also choose to get rid of encryption in the output PDF files.

set PDF bates number

Set Bates Number Type

PDF Page Numbering Software allows you to use multiple details for creating the Bates Number:

  • Add suffix or prefix with PDF bates
  • Select number of digit likely to be in Bates number
  • Select the start number to insert bates numbers in PDF
  • Set a number to increment the Bates on each page

option to add more information

Option to Add More Information

This feature permits some confidential information to be added on the PDF file, While using the PDF Bates Stamping software:

  • Add Confidential Text: This PDF Numbering software allows you to add some confidential text on each PDF file
  • Position: You can set the position of added text and date on PDF file: Above the Bates Numbers, Top middle, Top Right, Bottom left, Bottom right, amp; bottom middle.

set bates positioning

Set Bates Number Positioning

Here you can change the PDF Bates number placements in 6 different ways:

  • Top (left/ Middle/ Right)
  • Bottom (Left/ Middle/ Right)

allows bates number formatting

Allows Bates Number Formatting

While adding bates numbering to PDF documents, this PDF page numberer software allows you to set a desirable font size and font style. Also, you can choose any font color for the Bates number from the given pallet consisting of more than 120 shades.

apply bates numbering on multiple pdf files

Continue The Series For All PDFs Added

If users want to continue the PDF page numbering series for all the PDF files then it is necessary to select the option i.e. “Continue Series For All Files”. Basically, with this option, the starting bates number of each following PDF file will be the next number after the number of the previous PDF document last page.

add same bates number to pdf

Maintain Same Number Per PDF

Add the same bates number on each page of the individual PDF files by selecting “Maintain Same Number per file”. Remember it says "PER FILE". It means if you have inserted 3 PDFs and has set Start Number to '01' & increment by 1, then all pages of first PDF will have '01' as bates, '02' on all pages of second PDF, & '03' on all pages of third PDF.

set pdf bates numbering date, postion

Option to Add Current Date in PDF

In order to organize the document in a more precise manner, users can add the current date in PDF file pages. This PDF Numbering tool provides the functionality to add PDF bates numbers as well as the current date. Thus, to insert the current date in PDF pages, select the option “Stamp Current Date" in any given date format. You can also set the position for date stamp.

pdf page numberer allows to continue series

Generates Preview

As you move forward to insert bates numbers in PDF(s), the software will generate a Preview of the PDF page with the bates number for you to check how it's looking. If you are satisfied, you can proceed. If not, you can always go back and do the changes.

PDF Bates Numberer Tool Specifications

Download For Adding Page Numbers to PDF

Software Download


Download Now

Size : 30.6 MB

Version : 5.1

MD5 : 48c88f0a59a6d25c5e4b57ef682636ae


PDF bates numbering tool Download Now

Size : 16.5 MB

Version : 4.1

MD5 : 898a059895f43a4463528cb5f41d267f

Trial Limitations

The demo version of the PDF Bates Numberer software can insert page numbers in first 5 PDF files. But, while saving the document you will get the "SysTools" watermark.

System Specifications


Hard Disk Space
Around 100 MB for installation

4 GB is recommended

Intel® CoreTM 2 Duo CPU E4600 @ 2.40GHz 2.39GHz
NOTE: We recommend using higher machine hardware configuration for better performance.


Hard Disk Space
100 MB of free hard disk space required

4 GB is recommended

Mac Computer with Intel Processor
Mac Computer with Apple Silicon (Apple M1)



Microsoft .NET framework 4.5 or above should be installed.




  • Java JDK 1.8.0 & JRE 8 should be installed in the system. To know more, Click Here
  • Make sure your System Region should be United States and Language should be English Read More

Supported Editions

  • Microsoft Windows 11 (64-bit), Windows 10, 8, 7 (32 bit or 64 bit) & Windows Server 2022, 2019, 2016, 2012 R2, 2008

Supported Editions

  • MacOS X 10.8 (Mountain Lion), MacOS X 10.9(Mavericks), MacOS X 10.10 (Yosemite), MacOS X 10.11 (El Capitan), MacOS X 10.12 (Sierra), MacOS X 10.13 (High Sierra), MacOS X 10.14 (Mojave), MacOS X 10.15 (Catalina), MacOS X 11.0 (Big Sur), MacOS X 12.0 (Monterey), Mac OS X 13.0 (Ventura), MacOS X 14.0 (Sonoma)
PDF Numbering Software Windows & Mac – Feature Comparison

Get an Overview of PDF Page Numbering Software Features – DEMO and Licensed Version

Features DEMO Version FULL Version
Add PDF File & Folder
Add page numbers to PDF without Acrobat
Generate Bates Number for Pages & File-Pages combination
Remove Encryption From PDF File(s)
Set PDF Bates Number Positioning, Font, Color and Style
Windows 11 (64-bit), Windows 10, 8, 7 & Windows Server 2016, 2012 R2, 2008 Supported
Support Mac OS X 10.8 & Above Versions
Previews Image of Bates Numbering on a PDF Page
Add Bates number to PDF files Without Watermark
Cost FREE $249

Frequently Asked Questions

Listed Commonly Asked Questions and Answers

How to insert bates numbers in PDF files by PDF bates numberer?

"I am working on Windows 10 operating system and I want to add bates numbers to PDF in batch. I will be glad if you explain the working of this tool?"

pdf page numbering

Step 1: Download & install PDF Page Numbering Software

Step 2: Add PDF Files/Folder to add page numbers

Step 3: Fill Bates Numbers Format Details

Step 4: Do Settings for Bates Numbers & see the preview of the PDF page

Step 5: Click 'Generate' button to insert bates numbers in PDF

I received an email containing PDF attachments. However, I want to insert bates numbers in PDF files in bulk . But, I don't want to add file one by one for numbering. So, how can I add bates numbering to PDF documents in batch?

Yes, you can use this PDF bates stamping software to add bates stamp to PDF files in one go. You can either add multiple PDF files or an entire folder of PDF files to the software for numbering PDF files.

No, software does not alter any content or properties while PDF bates numbering. It efficiently add page numbers to multiple PDF files without any formatting issues.

I am having some legal files, but they stored on my Mac machine. Can I still install and use this product on mac OS for bates numbering legal documents?

No, PDF Bates Numberer is a Windows based tool to add page numbers to PDF without Acrobat. You can easily bates stamp legal documents with this tool on any Windows OS version.

I have some PDF files which are password protected. Unfortunately I am not having passwords for any of them. So, can I use this application to insert PDF page numbers on secured documents?

Software will process password protected PDF without files but before adding page numbers to PDF, it will ask for the respective password (40-bit RC encryption). So, if you don't have the password you won't be able to generate Bates Number on your password protected PDF file(s). For 128-bit encryptions, the application will automatically remove the Passwords and number PDF file pages.

Yes, you can add a disclaimer or any other additional/ confidential text on each page of your PDF file. You can also set its position on the page according to your choice.

I need analyse some data for investigation purpose. To examine the documents quickly I decided to insert bates numbers in PDF files. Can anyone tell me how to number pages in legal documents?

PDF Numbering Software use specific numbers to put page numbers in PDF file and its pages according to the user convenience. If any unauthorized action is performed on these files, user can find out those changes by checking series of Bates Number.

Yes, by using this PDF page numberer software you can easily add bates stamp to PDF files and create a professional document. The tool also provides the functionality add some extra text as per the user requirement.

As we know inserting bates in PDF files adds a unique identifier to each page of a document. For this, use PDF Bates Numberer software, it is a very simple and easy solution to add bates stamp legal documents. With this tool, all your documents are organized in a proper way.

I tried some manual techniques to add page number to PDF document. But, they make some changes in PDF file content. I want a perfect utility for bates numbering legal documents.

No, there will be no changes done by the PDF Bates Numberer tool, it simply insert bates numbers in PDF files. Moreover, software does not require the installation of Adobe Acrobat to apply page numbers to PDF.

Yes, of course, there are several online methods available for PDF page numbering. But, there will be a chance of file formatting and data loss while using online solution to add page numbers to PDF files. To avoid these kinds of data loss situations. You should go for trusted and licensed version for Adobe PDF bates numbering tool. One feature of this tool is it can add bates stamps to password protected PDF files.

Yes, the PDF page numberer software support to add bates numbering to PDF documents without any hassle. Moreover, if you can also add prefix and suffix along with PDF bates numbers.

For reviewing purpose I want to send my college project report. So, to organize the report in a proper in a proper manner I decided to apply the page numbering on them, But, the problem is I don't have Adobe Acrobat application for adding page numbers to PDF. Can anyone tell me how to add bates numbering to PDF documents without Acrobat?

No, need to worry if you are not using Adobe Acrobat. I would suggest you trusted and professional utility i.e. SysTools PDF Numbering software. With this tool you can easily add page number to PDF without Acrobat installation.

What Customers Are Saying
SysTools PDF Page Numberer Software Verified Purchase Reviews


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User's Comments

It becomes very difficult to manage this large file without PDF bates numbering. Can I use this PDF Bates Numberer tool to add page numbers to PDF document?

user review

Clark Louis

Senior Engineer, USA

Yes, the tool allows you to add bates stamp legal documents for proper management. Moreover, it also provides various formatting options to insert page numbers in PDF.

user review

Daniel James


My senior manager provided some confidential reports & instructed me to sort them in a proper manner. But, I could not find reliable tool to add bates numbering to PDF. So, can I use this PDF page numberer tool for bates numbering legal documents?

user review

Shawn Jhonson

Technical Assistant,Russia

Yes, this PDF Numbering Software allows you to add bates stamp legal documents in an easy manner.

user review

Daniel James


I want to add bates stamp to PDF document which is encrypted. So, Can I still use this PDF bates numberer tool to add page number to PDF files?

user review

Dexter Clark

Tech Enthusiast, UK

Yes, PDF page numbering tool provides the facility to add bates stamp to PDF files which are encrypted. The software add page number to PDF document without any file formatting.

user review

Daniel James