Quick Solution to Save Hotmail Email as PDF
Microsoft’s Hotmail is one of the best Webmail services that allow its users to easily manage their emails, contacts, calendars, tasks, and notes. Moreover, it provides sufficient storage space and a reliable platform for sharing data. So, why is there a need to print or save Hotmail emails as PDF files or to download Hotmail emails to hard drive? Let’s see.
Rather than relying on a single email client service to hold their data, users prefer to keep a duplicate copy of their crucial emails and contacts at other storage devices. We know that PDF is the safest document format for storing information. It maintains the layout of the data or information and the quality of the content even when opened on multiple platforms. So to save an email in PDF format, Hotmail provides the option to print the email.
Before proceeding further, let’s see the advantages of PDF files:
- Adobe PDF is a cross-platform compatible portable file format that can be accessed over any email client, smartphone, Web browser, or other devices.
- It can protect the contents of the file as it has password protection (User & Owner Level Protection).
- Courtrooms and law-enforcement agencies accept digital evidence submitted only in PDF format as its contents cannot be altered or deleted.
User’s Query
I have a lot of emails in my Hotmail account. Many of them are crucial and I need to save them in secure PDF format with attachments. To save Hotmail emails as PDFs, I usually use Hotmail email printing techniques (Not Save Attachments). Is there any other way for saving Hotmail emails to PDF files? Please help.
Manual Way to Print Hotmail Email as PDF
Hotmail provides the Print option that lets users directly save the email as a PDF file, which can also be printed if required. However, this method may work fine if you have to save only a few selected emails, but if you are looking to export the entire Hotmail mailbox to PDF, then manually it is just not possible.
Follow these steps to save Hotmail emails as PDF manually:
- Login into your Hotmail Account with valid credentials.
- Select the email that you wish to save as a PDF and click the More (…) icon.
- Select the Print option from the drop-down list.
- Choose the Save as PDF option from the given options.
- Finally, click the Save button to print Hotmail email as PDF.
This method will print only the body of the Hotmail emails in PDF format and not any attachments. You must repeat this process for each email in your Hotmail account. This becomes very lengthy and tiresome as the number of emails increases.
Direct Solution to Save Hotmail Email as PDF
For direct solution, select SysTools Hotmail Email Backup Wizard, which also allows exporting Hotmail emails to PST, PDF, and other file formats with corresponding attachments. By using this software solution, you can save all your Hotmail emails in a PDF file instantly.
You can even batch-save Hotmail emails to PDF or any of the various formats provided by the tool. The tool also provides many unique features to make the overall downloading task quick, easy, and organized. Some of these features are Naming Conventions, Saving Attachments on Disk, Category Selection, Applying a Date Filter, Deleting after Download, and Incremental Backup. Get a free demo version on Mac OS 10.8 and above and Windows OS 11, 10, 8, 7, and Windows Server 2019, 2016, 2012, and 2008 versions.
Steps to Save Hotmail Email as PDF
You can save Hotmail emails to PDF format from multiple users’ accounts one by one. Get the step-by-step working of the suggested software.
- Open the tool and select your preferred language.
- Login with a valid User Name and Password.
- Select PDF as the file-saving option from the drop-down list.
- After applying custom settings, click the Start option.
This automated software allows you to save Hotmail emails to PDF with all the associated attachments. You can also save only the attachments of your Hotmail emails as a separate file.
Concluding Lines
In this blog, we discussed two ways to save Hotmail emails as PDF files. With the manual solution, you can freely save emails one by one from your Hotmail account using the Print option. However, the manual solution does not print the attachments associated with the emails. For saving bulk Hotmail emails to PDF format with attachments, get the suggested software solution.
