How to Export Hotmail Emails to PST Format?

Written By Chirag Arora
Anuraag Singh
Approved By Anuraag Singh  
Published On October 9th, 2023
Reading Time 4 Minutes Reading

Microsoft introduced Hotmail in 1996 as a free webmail service. With many upgrades and updates, Hotmail is one of the most used webmail services. Widely known as, Hotmail helps you manage all your emails, calendars, contacts, documents, notes, and tasks. So, why do we need to export Hotmail emails to PST format? Let’s see.

Hotmail provides many security features but data security is one of the primary concerns. Any data on the cloud is not 100% secure from attacks, data breaches, or other incidents. Microsoft Outlook is the best email client to manage email accounts. Also, there is no direct method to export Hotmail emails in PST format.

Needs to Export Hotmail Emails to Outlook PST File

Hotmail, like any other email service, can easily be accessed anywhere by entering valid login details. It means that it is vulnerable to all the threats lurking in the domain of cyberspace. Moreover, once your data is deleted from the server, there is no way to get it back. Some other reasons to export Hotmail emails to Outlook PST format are:

  • No one wants to compromise the safety and integrity of their data, so exporting Hotmail emails to PST is an important precaution.
  • Hotmail Data in PST format provides direct access with no downtime.
  • It is very easy to transfer emails when you have them on your local computer.
  • Users can free up server space by exporting Hotmail emails in PST file format.

To download Hotmail emails to Hard Drive, you can follow both manual and automated methods.

Export Hotmail Emails to PST with MS Outlook

  • Install & Open MS Outlook.
  • Click on File >> Add Account >> Enter Hotmail Email.
    add hotmail account
  • Select Manual Configuration & Enter Required Details.
  • Outlook will verify account settings and sync Hotmail emails.
    successfully export hotmail to pst
  • Now, successfully export PST from Hotmail using MS Outlook.

This is the manual method of configuring Hotmail to Outlook, but it also has some limitations. This IMAP configuration method makes your Hotmail and Outlook accounts work simultaneously. Only the Hotmail Inbox folder will sync with Outlook and receive new emails. If you want to export the complete Hotmail account data, go with an automated solution.

Best Solution to Export Hotmail to PST with All Data

There is no direct method to export Hotmail emails to PST format. The manual method also only syncs the Inbox folder. Choose the Best Hotmail Backup Tool to export all data from your Hotmail account into multiple file formats. Export Hotmail emails with attachments, contacts, calendars, documents, tasks, and notes.

Free download demo version of the tool on Mac and Windows OS to export multiple Hotmail accounts to PST format one by one. The resultant PST files can easily be imported into Outlook 2021, 2019, 2016, 2013, 2010, 2007, 2003, 2002, and 2000 versions.

Steps to Export Hotmail Emails to PST Format

  • Download and run the software.
  • Enter your Hotmail email ID with the app password.
    enter hotmail id and password
  • Now, go to the Export tab and select the PST format from the list.
    export to pst
  • Afterwards, select the required data category to export data.
    select required export option
  • Finally, click start to export Hotmail to PST.
    successfully export hotmail emails to pst

Additional Features of the Software

Some unique features of the suggested software solution are:

  • It securely exports all Hotmail emails with attachments to the PST file format.
  • It takes complete Hotmail account data backup without data loss.
  • It can export only selected email folders from the Hotmail account.
  • It preserves all email properties and folder hierarchies.
  • Each user has a free trial to test the effectiveness of the software.

Summing Up

In this blog, we have explained two ways to export all emails from your Hotmail account. In the manual method, you can synchronize the Hotmail Inbox folder with Microsoft Outlook only. However, with an automated solution, you can easily export Hotmail emails to PST format from all mailbox folders. The software solution is compatible with Mac 10.8 and above editions as well as Windows OS 11, 10, 8, and 7.


By Chirag Arora

Having around 9+ years of experience in technical writing. Knows about the core technical areas. Also, provides easy and reliable solutions to resolve difficulties faced by users while working with different platforms.