How to Reduce the Size of a PDF File? In 4 Ways

Summary: In this article, we will tell you how to reduce the size of a PDF without losing quality in various ways.

Portable Document Format is a file format that multiple users commonly use for home and business purposes. It is famous among users because of the document’s quality and its high compatibility level. The PDF file can be uploaded and used everywhere. But sometimes users want to shrink multiple PDF files due to their enormous size which causes difficulty in uploading or sending through email. 

• Instant Solution to Minimize PDF Files
• Reduce the Adobe PDF file size by WINRAR
• Shrink PDF Document Size With Adobe Acrobat
  
• Reduce PDF Size with PDF Optimzer
• Steps to Reduce PDF Size with Automated Solution

An Instant Solution and Benefits to Minimize PDF File Size

SysTools PDF Toolbox is one of the best solutions, which works efficiently to compress the size of PDF files without losing their quality. This software has a single-user interface that makes it easy and comfortable to use. Users can shrink several PDF files in a hassle-free manner by using this tool. Along with other solutions, we have elaborated more on this tool in the below sections.

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There are a number of advantages to making large PDFs smaller and all of them are discussed below:

1. The small-size PDF file can easily be transmitted across the organization as an attachment.
2. As the file size gets minimized, the storage space of that file on the local machine goes down.
3. When the user creates a small-sized PDF the upload, as well as download time, also gets reduced.
4. It reduces the load on the server which in turn increases the efficiency.
5. Shrinking Adobe PDF file size helps to archive documents easily.

Different Methods to Reduce the Size of PDF File Without Losing Quality

There are two methods to make large PDF smaller, one is manual and the other one is with the tool. In the following para, we will discuss briefly

Manual Method 1: WINRAR

WINRAR is one of the most successful PDF file-reducing software among Windows PC users. It integrates the menu and makes it easy to archive files at any moment. This software helps to set passwords, division of archives into several volumes, and add files to the already existing archives with drag and drop.

• Right-click on the PDF file and select the option Add to archive
• Then, it will show the PDF setting window
• After that, choose the Best compression method and click OK
• For email, use the “Compress and email option”
• WINRAR automatically attaches the document to the mail

No, it is not possible with Acrobat Reader to minimize PDF file size, for this, you need software like Adobe Acrobat Pro.

Method 2: “Reduced PDF” Via Adobe Acrobat

• Open the PDF that the user wants to save as a smaller file
• Select File >> Save as other >> Reduced size PDF
• Select version compatibility and click OK to save

Method 3: Adobe’s PDF Optimizer

Before optimizing it is important to review file space usage and to find out which element is using maximum data in terms of fonts, images, and so on. To minimize PDF document size in Adobe Acrobat, follow these simple steps:

• To shrink PDF file, firstly open PDF in Adobe Acrobat
• Select File >> “Save As Other” >> Optimized PDF
• In the dialog box, click on Audit space usage in the top right-hand corner
• The Optimizer gives complete control over elements of the PDF

Steps of Automated Solution to Reduce the PDF File Size

An alternate method to create small-size PDF documents is by using the software provided by SysTools. The program provides an option to make large PDFs smaller in a just few clicks. Apart from this, it also provides other advanced features too. Also, there is no formatting & content alteration done by the tool after process completion.

Follow these Steps to Minimize PDF File Size Free:

• Launch the tool to shrink PDF file size

• Add PDF files/folder that has to shrink

• Select the desired Compress & Page option

• Process completion message is displayed to the user

Conclusion

This article focuses on how to reduce the PDF file size without affecting the quality. There are plenty of advantages of creating small-size PDF like it helps in quick emailing, increases storage space, and so on. There are two methods by which users can minimize PDF file size, one is manual and the other one is by using a professional tool and both are effective. It depends on the choice of the user for which he or she wants to go.

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