Introducing SysTools Zoho Migration Tool, an independent software tool to transfer Zoho emails to different IMAP-enabled accounts. This software can directly migrate Zoho Mail to Microsoft 365, Gmail/Google Workspace, another Zoho account, etc. It is a good alternative to manual migration, as it eliminates the issues of manual methods like technical configuration, bulk mailbox handling, and folder structure maintenance.
When it comes to outbound IMAP migration in Zoho Mail, there is no native option in the Zoho admin console to move your emails to another external IMAP server. That’s why this software is a direct and secure server-to-server migration. The reason it supports IMAP is that the Internet Message Access Protocol (short form of IMAP) is a universal email server protocol. Many email accounts, servers, hosts, and even custom domains support this protocol. Hence, this is one of the best software options for Zoho email migration and provides many great features.
- Easily Migrate Zoho Emails in 100+ Email Accounts
- Smooth Email Bulk Transfer of Multiple Zoho User Accounts
- Folder Structure & Original Messages are Secured Throughout the Process
- Provide Date-Based Email Filtering to Migrate Specific Zoho Emails
- Smart Incremental Migration to Avoid Data Duplication
- Support Modern Authentication to Keep Users Safe from Unauthorized Access
- Zoho Mail Migration Tool is Available on the Latest Windows OS and macOS.
Unique Features Provided by Zoho Migration Software
Using this software provides you with several amazing features that can make your process easier.
Securely Transfer Zoho Mail Emails
This tool is a reliable option to directly transfer your Zoho mailbox. Users don’t have to worry about losing their emails. Also, it provides minimal downtime when you are using the software.
Multiple Zoho Mail Account Migration
When you have multiple emails or user accounts that you want to transfer. This software is the best. Here, you can easily transfer emails from multiple user accounts within Zoho Workplace using a CSV Mapping file. It also moves multiple mailboxes.
Preserve Folder Hierarchy Throughout the Process
The amazing part of the software is that you are during the migration process. It keeps the original folder hierarchy, original messages, attachments, and metadata secure.
Email Migration Based on Date
Some users want to transfer their emails based on a specific date. For this, it offers a date filter option that you can use to set a date range. The software sorts out the emails in this range. Then you can transfer the selected emails.
Incremental Migration to Prevent Duplication
After the initial migration, users have to transfer their newly added emails from the already transferred mailbox. Zoho Email Migration provides delta or incremental migration that transfers only newly added emails. But make sure you use the software for the initial migration. Then you are able to move the new emails.
Re-Migrate Failed Emails
Although our tool is advanced enough to move all your emails, in some cases, some items may be missing. To get those, you can use the full Re-run migration options. In this, you will get three options: Retry Failed Items, Full Re-run migration, and Delta Migration.
Import Users Using CSV Mapping File
To accurately migrate Zoho emails, users have to provide the source and destination email IDs. Here, you can add many user accounts to move them. Also, you must validate them to ensure each account has the required permission.
Easily Create Report & Download It
After you properly transfer the emails from Zoho to another account. You can generate reports. You can create a summary report and download a report that provides all the details of the process. After creating you can download it to your drive.
Easy to Use Interface
Zoho Mail Migration Tool’s interface is a simple and user-friendly GUI. This allows users to easily work through the process with a lower learning curve. Individual users, professionals, Organizations, IT admins, or anyone can use this tool.
Zoho IMAP Server Settings
To use this tool, one has to enable IMAP access from both source and destination accounts. Note down the IMAP settings. For Zoho Mail, below are the details:
- Personal Zoho Server: Incoming Mail Server – imap.zoho.com and Outgoing Mail Server – smtp.zoho. com Work or Custom
- Domain Server: Incoming Mail Server – imappro.zoho.com and Outgoing Mail Server – smtppro.zoho.com
- Port: Incoming – 993 and Outgoing – 465 (SSL) or 587 (TLS)
How to Migrate Zoho Mail via Software?
Here are the steps in the software to help you transfer Zoho emails to the destination.
- First of all, click the download button and install the tool on your computer or laptop. The software provides you with a free demo to try the migration.
- Once you open the tool, you will see IMAP is already selected in both the source and destination tabs.
- The email option is already selected in Workload selection. Here, you can apply a Date filter if you want to transfer specific emails. Click Next to go to the next step.
- We are in the source dashboard. Select Zoho Mail from the IMAP server list. The tool automatically identifies Zoho IMAP servers. Click the Validate button to check the account permissions.
- Now, choose your destination account from the list of IMAP servers. Provide your server settings and click the Validate button.
- Add your source and destination IDs by first downloading the template.
- Provide email addresses and submit to the software. Also, validate your accounts.
- In the last step, you can set your priority and then click the Start Migration button.
SysTools Zoho Migration Tool Vs Manual Migration Method
To find out how this professional tool is better than other manual methods. Here is the comparison table for you.
| Features | Professional Zoho Migrator | Manual Migration Option |
|---|---|---|
| Multiple Account Migration | By using this, you can easily transfer multiple accounts quickly. | There is no proper bulk migration option to move multiple accounts. So, it will take time to migrate all of them. |
| Need Expert Knowledge | It is created with minimal, simple GUI, so it is not required to an expert knowledge. Minimal technical knowledge is sufficient to use the software. | In manual options, you must have the proper knowledge of the email server, how Zoho works, and cloud migration. |
| Selective Migration | Can easily transfer specific emails based on a date range and selected user accounts. | You cannot perform selective migration as it is not natively possible. |
| Failed Email Migration | In this, the tool provides you with 3 re-run options: retry failed items, full re-run migration, and delta migration. | If some emails are missing or have failed. You have to transfer the mailbox all over again. This causes email duplication. |
Prepare Desktop to Install Zoho Email Migration Software
Here are the system requirements you need when you download the tool for free on your computer or laptop.
- Software Version: 7.4
- Size: 162 MB for Windows, 227 MB for Mac
- Demo Tool Limitations: The free demo tool allows you to transfer only 100 items of email from the first 5 folders of the selected user account.
- Hard Disk Space: You need almost 500 MB to install the software. And need an extra 20 GB to store the data.
- RAM: 8 GB RAM required
- Processor for Windows: 8-core processor
- Mac Processor: Mac desktop with Intel Processor and Apple Silicon (Apple M1)
- Windows Platforms: Windows Server 2016, 2019, 2022, and 2025. Windows 10 and 11 64-bit each.
- Mac Platforms: macOS 11.0 (Big Sur), macOS 12.0 (Monterey), macOS 13.0 (Ventura), macOS 14 (Sonoma), and macOS 15.0 (Sequoia)
- Application Prerequisites: Install Microsoft .NET Framework v4.8.0 and Microsoft VC++ Redistributable.
- Enable IMAP on both the source and destination
- Generate an app password and use it to configure
Frequently Asked Questions About Zoho Migration Software
Q. From the tool, which email providers can I migrate from Zoho Mail?
This software migrates Zoho emails to any IMAP accounts like Gmail, Google Workspace, Outlook, Microsoft 365, Thunderbird, Zimbra, etc.
Q. Is the SysTools Zoho Migration Free to use?
We provide a free demo version of the software to test the functionality of the software. But to get the proper use the software properly, you have to purchase the tool.
Q. Does the tool migrate calendar events, tasks, and contacts along with emails?
No, it is only specialized for email migration from your Zoho Mail to another account. With all the content, attachments, and metadata.
Q. What are the email size limitations for the migration?
The software does not impose email size restrictions for transfers. You can easily move them without any issues.
Q. Is there any option to select a specific folder or set a date range for the email migration?
We provide an option to set a date range to perform a specific email migration.
Q. Will I transfer the complete organization at once, or do I need to do it in batches?
You can easily move your complete organization at once. This also preserves your original folder hierarchy.
Final Words
For organizations from small to large units that want to transfer Zoho emails into another IMAP account. This software provides great features to make the process easier. I also explain the difference between using the software and manual migration. Before downloading the software, prepare your PC, then follow the instructions to transfer your mailbox.