Learn to Migrate Emails from One Gmail to Another Account
I will teach you exactly how to migrate emails from one Gmail account to another. Although this is a highly requested feature, you won’t find a button to migrate anywhere on the main screen of your Gmail account.
Instead, it is hidden behind three layers of the settings screen, and even when you find and use it, the outcome is rarely what you require.
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I have faced the same issue myself. I tried every method that is supposed to transfer your emails between two Gmail accounts, and it helped me understand the scope and limitations of each technique.
Now that I know this, I plan to share my experience so you don’t have to replicate the same trial and error that I had to go through. Read the guide, migrate once, and migrate right.
How to Migrate Emails from One Gmail Account to Another Manually?
Before going further with this method, you must have your old Gmail account configured to allow access using POP. To do this configuration of POP access, follow the steps below-
- From your current Gmail account, tap on the Settings gear icon in the accounts toolbar. From here, tap on the See All Settings.
- Now, from the new window screen, choose Forwarding and the POP/IMAP section.
- Afterward, in the POP Download section, check the Enable POP for all mail options.
- After choosing POP, when messages are accessed with the POP menu, you will get multiple different options, select any, and tap Save Changes.
Transfer All Emails from One Gmail to Another Manually
Now, for the destination account, just log in with your new Gmail account first.
- After login, go to Settings >> See All Settings > Accounts and Import.
- Then, from this section, just select Add a mail account option.
- It will prompt a new dialog box. Here, enter your old Gmail address you’re transferring your emails from, and tap Next. Then, here, select Import emails from my other account (POP3) to migrate emails from one Gmail account to another.
- From the next wizard, just enter your user name, password, and add pop.gmail.com under POP Server and select Port number as 995. Also, check the “Always use a secure connection (SSL) when retrieving mail” option below. Or you can customize the process as per the requirement, then click Add account.
Confirm that Both Gmail Accounts are Connected
Now, in this last step, you must make sure that the old Gmail account recognizes the new Gmail account. To do this, follow the steps-
- On the next screen, select the “Yes, I want to be able to send mail as [email protected]”, tap the Next button.
- After this, enter your name > check Treat as an alias > Next Step > and Send Verification option.
- Now, simply close the window and move further.
- In this step, you need to sign out of your new account to move further.
- After successfully signing out, here, log in to your Gmail account from which you are you’re transferring emails.
Note: When you transfer Gmail emails from one account to another, it’s important to do the confirmation step.
- Now, from the inbox, just open the email from Gmail Team with the subject Gmail Confirmation – Send Mail as [email protected].
- Simply copy the confirmation code, then sign out of this old account.
- Now, log in to your new Gmail account again, where you want to access your old emails. Again, move to the Accounts and Import section and select the Verify option for the old Gmail account’s address under the Send mail as section.
- It will ask for the verification code, paste the code, and hit the Verify button to connect both accounts together.
By following these manual steps, you can transfer your emails, but it will not fetch all the messages at once.
How to Migrate Emails from One Gmail Account to Another Automatically? Best Alternative Method
Instead of going through these multiple manual steps and a lengthy process, we suggest you go with its alternative method. So, using the SysTools IMAP Email Migration Tool, you can simply migrate a Gmail account to another account.
This is the easiest way to transfer emails from one Gmail account to another in one go without data loss or any data modification. Apart from Gmail options, this software supports the migration of other IMAP email services or platform options to transfer emails. In addition, this method allows users to move only selected emails with attachments from the mailbox through a date filter.
Why is this Alternative Solution better than the Manual Method?
Wondering which method is the best to choose to migrate emails from one Gmail account to another? Then, in this section, you will learn and decide which method is the best.
- In the automated solution, you get to migrate all emails from one Gmail account to another in a quick and few steps. On the other hand, if you are proceeding manually, then you will have to follow a long process.
- Also, you can transfer multiple accounts to other accounts at once with complete data accuracy while using the tool. Whereas the manual method does not allow batch migration in one go.
- Manually, all emails from the old Gmail account will not be transferred to the new account at once; it only transfers 100 to 200 emails at once. But, in its alternative way, you can simply transfer all emails from one Gmail account to another in a quick way.
- The software allows to transfer of selected emails from one Gmail account to another through the date filter option. But the manual solution doesn’t have such an option to meet your needs.
- Furthermore, the folder hierarchy and email properties will be kept the same during the migration process by the software. But you won’t get this convenience when you use a manual solution. In short, your folder hierarchy or email properties may be disrupted by following the manual steps.
Step-by-Step Procedure to Migrate Emails from One Gmail Account to Another
If you want to know how to transfer selected emails from one Gmail account to another account, then download the tool from the above-mentioned download link. Follow the steps:
- Install and run the software, and on the setup screen, you don’t have to do anything. The tool is present with an IMAP endpoint and the Email workloads right from the launch itself. Just add the Date filter if you wish to migrate a specific slice of your Gmail data.
- From the dropdown select Gmail option as the source account, server URL, and port number fill in automatically all you have to do is tap on the Validate button.
- For the destination, again select the Gmail option from the list and click on Validate.
- To map the user accounts, download the CSV template, fill it (you can add multiple user accounts), and reupload it.
- Finally, validate the user list, prioritize any accounts you want to migrate first, and hit Start Migration.
Conclusion
It’s time to wrap up this article, where we have shared the best possible methods for how to Migrate Emails from one Gmail account to another. So, you can use any of the given methods as per the requirement and perform the migration process safely. From the technical point of view, manually doing the migration would be a bit complex and lengthy process. Therefore, we suggest you opt for the alternative method and transfer Gmail emails effortlessly.
FAQs
Q- Is there a maximum number of Gmail emails I can move over?
There are restrictions on how much data you may load into Gmail in a given amount of time with the manual approach. However, with the automated one, you can migrate unlimited Gmail emails.
Q- Will the migration result in the deletion of the emails from the source Gmail account?
The emails in the original account won’t be removed. In fact, a copy is made in the destination account during the migration.
Q- Is it possible to migrate emails on a mobile device?
No. Since this process involves many precise settings and options, it is best carried out on a computer.
Q- How can I proceed if the migration process is unsuccessful?
You can retry the process from the beginning in the case of a manual Gmail migration approach. However, if you’re using the tool, then you can try the ‘Re-try Failed items’ option.