Export Exchange Public Folders to PST Using Top Two Methods

Written By Mohit Jha
Anuraag Singh
Approved By Anuraag Singh
Published On October 11th, 2022
Reading Time 5 Minutes Reading

Users export Exchange Public Folder to PST because Public Folders in Exchange Server is a folder which allows a user to add information that is to be shared with the team members.

It is quicker, easy, and more efficient than manually sharing information with each member. Public folders are accessible in the MS Outlook hierarchy structure and thus it is easy to share information with others.

If the Exchange administrator enables the public folder as a mail-enabled folder and a member of the distribution groups, then all the emails that arrive in the distribution group will automatically reach the public folder.

One can easily take the backup of Exchange Public Folder by a quite simple way – save your Public Folder in PST file with help of Outlook.

Quick Tip: As most of the users do not think while sharing the emails in public folder, all the emails keep piling up and increase the size of public folder. So, before starting the export process, it is suggested to go through the entire data (emails, calendars, etc.) and remove all the unnecessary and irrelevant data from it. This activity will quicken up the whole process.

Export Exchange Public Folder to PST Using Outlook

  • Open Outlook and click ‘File’ option in the menu. Then click ‘Open & Export’ option.

  • Choose the ‘Import/Export’ option.

  • Now Select the ‘Export to a file’ option and click on ‘Next’.

  • Then select ‘Outlook Data File (.pst)’ option and click on ‘Next’.

  • Choose ‘Public Folders’ to export and click on ‘Next’ button.

  • Browse the destination location to save PST file. Also, check an option to manage the duplicate items and click ‘Finish’.

  • After exporting public folders to PST file, go to the location to see the PST file.

The aforementioned process is only feasible for users who are used to with the functionalities of Microsoft Outlook. Additionally, the account should already be configured and synchronized to initiate the export process. If you haven’t configured your account in Outlook, then it might take a long time to synchronize and complete the process.

If you are also going through the same scenario, then don’t worry. We are offering a quick and reliable solution that will eliminate all these steps. Let’s have a look at the tool in the following section.

Export Exchange Public Folder to PST Using a Tried & Tested Tool

Most Rated EDB to PST Converter is one of the most reliable solutions that is used by experts to perform conversion. You only need to add the offline pub1.edb file into the software and quickly export all mailbox items. Additionally, you get 5 more export options other than PST file to save your crucial public folder data.

There are various other advanced features as well that makes it one of the best tools to carry out the process. The tool offers users to convert corrupted public folder EDB files whether they are highly or slightly corrupted.

Once you have successfully exported Exchange public folder to PST, the software will then provide you a export report containing the success and failure count of mailbox items.

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Simple Working Steps of the Tool

Step 1. Download the free trial version of the software and install it on your system.

Step 2. Go to the Add file option and load the pub1.edb file into the tool.

Add File

Step 3. You can generate a preview of your data and click on Export button to proceed.

Export Public Folder to PST

Step 4. Choose the folder list that you want to export, choose the export type, browse the destination location and hit Export button.

Select PST option

Frequently Asked Questions

Q. How can I export public folders to PST in simple steps?

A. Quick Steps to Export Public Folders to PST are:

Step 1. Download this Utility on Windows OS.
Step 2. Add Public Folder into the Software.
Step 3. Get a Preview of Public Folder Data.
Step 4. Choose PST as Export Option.
Step 5. Start Exporting Public Folders to PST.

Q. Can I export my public folders to PST without Outlook installation on my system?

A. Yes, this software allows users to export sensitive data from public folders to PST without Outlook. You just have to install the utility on your system and load the public folder EDB into it.

Q. I have a large-sized public folder mailbox of around 100 GB. Can I get multiple PSTs of a smaller size in output?

A. Yes, there is an option to split PST into smaller parts that will help you break it into small and equal-sized PST files.

Q. Will this software export Exchange 2013 public folder mailboxes to PST format as well?

A. Yes, this smart solution supports Exchange 2016, 2013, 2010, and 2007 public folders to PST format without Outlook installation on your system.

Related Post – Guide to Migrate Public Folders to Office 365 Seamlessly


All the users who are looking for a tried and tested way to export public folders to PST can read out this article. Here, we have discussed both a free manual and a secure automated tool to get the job done. Although the manual solution described here is free to use, but it has its own limitations and complexities. So, we will suggest you to perform the process using the automated tool discussed in the blog.