How to Export Emails from cPanel to PDF

Written By Chirag Arora

Approved By Anuraag Singh

Published On September 24th, 2022

Reading Time 3 Minutes Reading

cPanel is an online application that helps you manage a web hosting server. It provides you with multiple control aspects to administer your website and server. cPanel also has an integrated email client to manage the server emails.

There are occasions when you may need to present some of the emails in a documented form to your peers. And PDF as the document format is the most popular choice with its platform-independent feature. So, in this article, we will describe the appropriate steps to export emails from cPanel to PDF.

Two Simple Steps to Convert CPanel to PDF

There are two major steps to export cPanel emails to PDF format:

Export emails from cPanel to local system
Convert the exported emails into PDF.

Here, you will know the procedure that ensures to retain all the metadata properties and attachments after conversion. These converted PDF files will then open with all Adobe reader and other PDF reader applications.

Step 1: Export Emails from cPanel

Open cPanel on your browser and click on Email Accounts icon.
Use the Horde application to access the emails.
Click on Folder Actions and select Show All Mailboxes from the provided list of options.

Now, right-click on the mailbox folder that you want to convert into PDF and click on the Export option.

Select the Download into MBOX File option and click on OK button.

Save the file at the preferred location on your local system.

If you want to export more mailboxes, simply repeat the steps 4-6 and download all the mailbox folders that you wish to convert into PDF.

Step 2: Convert Exported cPanel Emails to PDF

Once all the Mailbox files are stored in the local system in MBOX format, use SysTools MBOX Converter to convert emails to PDF format. This tool provides advanced settings while converting the cPanel emails such as layout settings, name convention, date filters, and bates numberer. With this software, you can easily convert cPanel to PDF while keeping the attachments and other structures intact.

Note: The tool is available for both Windows and Mac machine.

A simple presentation of how the tool works on “Windows” system:

Run the application on your system and click on Add File button.

Click on Next button.

Select the cPanel MBOX files extracted previously and click on Process button.

The software will start displaying the cPanel emails. Click on the Export button on the ribbon bar to continue.

Select PDF and click on Advance Settings.

Apply all kinds of settings such as filters and layout settings and click on Save buttion.

Now, set the destination to save the PDF files and click on Export button to start exporting cPanel emails to PDF files.

Once the export process is complete, go to the destination location to view the converted PDF documents.

Note: The above-given steps are for Windows only. To achieve cPanel to PDF conversion on Mac, you can look for SyTools Mac MBOX Converter.

Summing it Up

It is clear from the article that proper technical knowledge is required for one to comprehend the process of exporting emails from cPanel to PDF files. But with the two-step solution given in the article, you can easily export emails from cPanel and convert them into PDF documents without any data loss. The software is available for both Windows and Mac to cater to the needs of users of these Operating systems.

By Chirag Arora

Having around 9+ years of experience in technical writing. Knows about the core technical areas. Also, provides easy and reliable solutions to resolve difficulties faced by users while working with different platforms.

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