Export Emails from cPanel to PDF: An Easy Guide
cPanel is an online application that helps you manage a web hosting server. It provides you with multiple control aspects to administer your website and server. cPanel also has an integrated email client to manage the server emails.
There are occasions when you may need to present some of the emails in a documented form to your peers. And PDF as the document format is the most popular choice with its platform-independent feature. So, in this article, we will describe the appropriate steps to export emails from cPanel to PDF.
How to Convert CPanel to PDF Manually?
There is no direct manual solution to export cPanel to PDF. If you prefer to perform this task manually, so backup data in MBOX format, then convert that file to PDF, this is the only option.
So, there are two major steps for the same:
- Export emails from cPanel to the local system
- Convert the exported emails into PDF
Here, you will know the procedure that ensures the retention of all the metadata properties and attachments after conversion. These converted PDF files will then open with all Adobe Reader and other PDF reader applications.
Step 1: Export Emails from cPanel
- Open cPanel in your browser and click on the Email Accounts option.
- Locate your email account and click on Check Email or Access Webmail.
- Open the mailbox using the available webmail application (commonly Roundcube).
- Select the email folder/mailbox that you want to export.
- Use the Export or Download option (if available) to save emails locally.
If you want to export more mailboxes, simply repeat steps 4-5 and download all the mailbox folders that you wish to convert into PDF.
Step 2: Convert Exported cPanel Emails to PDF
Once all the Mailbox files are stored in the local system in MBOX format, use SysTools MBOX Converter to convert emails to PDF format. This tool provides advanced settings while converting the cPanel emails, such as layout settings, name convention, date filters, and Bates numbering. With this software, you can easily convert cPanel to PDF while keeping the attachments and other structures intact.
Note: The tool is available for both Windows and Mac machine.
Direct Solution to Convert cPanel to PDF Professionally
If you are looking for a faster and more reliable way for this conversion, then you can use the professional approach with the SysTools Email Backup Tool. Since cPanel emails work over the IMAP protocol, this software allows you to directly connect your cPanel email account and download mailbox data securely to your local machine.
After backing up the emails, you can export them into PDF format without going through lengthy manual procedures. The software maintains complete email formatting, attachments, inline images, header information, and folder hierarchy throughout the process.
Steps to Export cPanel to PDF Using the Tool
- Download and install the SysTools IMAP Backup Tool on your Windows or Mac system.
- Choose PDF as the saving format from the export options. Apply additional filters, such as a date filter if required.
- Select cPanel as your IMAP Server.
- Browse the destination path to save the file.
- Click on the Start Backup button to begin the cPanel to PDF conversion process.
Summing it Up
It is clear from the article that proper technical knowledge is required for one to comprehend the process of exporting emails from cPanel to PDF files. But with the two-step solution given in the article, you can easily export emails from cPanel and convert them into PDF documents without any data loss. The software is available for both Windows and Mac to cater to the needs of users of these Operating systems.
