SysTools MailBakup

A Unified Tool to Backup Web Based Emails

Key Features Exhibited by SysTools Web Mail Backup

Manage Multiple Collections

Collection defines the coming together of multiple accounts of different webmail services for scanning, preview, searching, & backup. Create a collection or open a recently created one which is helpful for an organized backup.

create collection

Relevancy: When backup of an old webmail account is being processed a collection comes in great help. You can process the backup in parts according to the managed time like; first you can scan the account, and save the collection. Later you can backup emails by opening the collection and proceeding from the point you last stopped at.

Backup Multiple Webmail Emails

Mail Backup supports four of the most commonly used webmail services to backup webmail account. The tool also features a Date Filter & Throttling option to only download email from webmail of a selective date range & consume a defined percent of internet bandwidth, respectively. Supported webmail services are:

  • Gmail
  • Google Apps
  • Hotmail
  • Yahoo
search emails

Relevancy:The feature makes Mailbackup not only time saving but also a custom-made tool

  • Download selective emails from any webmail service & exclude the unnecessary one's
  • Manage internet bandwidth consumption by defining KBPS value & percent to be used

Varied Email Preview Options

The email for backup can be previewed with the tool thoroughly offering complete details of the header via different tabs:

view emails

view emails

Relevancy: The variety of preview options are helpful for closely looking into an email and its header for the purpose of analyzing the source, IP, priority, and other such detailed information related to each email.

List Emails In Recursive Order

This listing option makes it easier to view emails of all the different subfolders under their corresponding main (parent) folder.

recursive listing

Relevancy: The feature is helps to avoid repeatedly switching between folders and subfolders to view emails within them. All you have to do is right click on the main folder and select the "Recursive Listing" option to list the emails of all corresponding subfolders under the main folder.

Powerful Search to Spot Emails

The webmail backup search option offers two search types to find out emails of a specific type. More than 9 parameters are provided for defining the search:

search email within file search email within file

Relevancy: Suppose, you need to backup only those emails that consist of attachment(s). In this case, you can provide a relevant keyword that matches such emails and use the 'Look For' option and select the Attachments checkbox. This way, only emails with attachments will get listed which you can preview and also create backup for.

Multiple Email Backup Formats

export file type

The webmail backup software offers to create backup of selective or batch emails from the scanned webmail accounts. Following are the output formats in which backup is created:

Following are the output formats in which backup is created:

  • EML (Single Email Format)
  • PDF (Adobe Format)
  • HTML
  • MSG (Outlook Message Format)
  • PST (Outlook Data File)

Relevancy: The benefit of having the option to create backup in multiple locally accessible file formats is gaining wider scope & offline access due to web based email backup.

Backup Creation Settings

export settings

Naming Convention Options: A particular pattern to name the backup output can be chosen from the list of options. Note that the feature is applicable on all output formats except, Outlook PST.

Folder Hierarchy Retention: Original order in which the folders arranged can be retained with this option. Importance of this feature emerges during analysis.

Duplicate Email Entry Removal: On selecting this checkbox, webmail backup tool ensures that no duplicate email entry is included at the time of backup.

select items to export

Selection of Folder(s): Email folders to be converted can be selected using the checkboxes provided against each. This option makes customized email folder backup possible.

Relevancy: The report can help you locate where the backup output was saved at after it was generated by the software, in case it is forgotten or confused with by the user.

Complete Backup Reporting

export file type

After backup of selected emails has been generated, the software creates a report consisting of the details regarding the same. The report can further be saved in a Comma Separated Values file with details like:

  • Email Id
  • Location
  • Path
  • Success Count

Relevancy: The report can help you locate where the backup output was saved at after it was generated by the software, in case it is forgotten or confused with by the user.

Screenshots – Web Based Email Backup Tool
mail backup tool
Step 1: SysTools Mail Backup
four desired format
Step 2: Select Email Format
select the items
Step 3: Select Category
start downloading
Step 4: Save File
Watch Live Video of MailBakup

online video

Download Mail Backup Software
Mail Backup

Version: 1.0

Trial Limitations

Trial version of tool will export 50 items & creation of 1 collection. Moreover the trial version scans the emails size up to 10 GB and allow adding 6 email accounts in a collection.

System Specifications

system requirements
  • Disk Space : 50 MB of free hard disk space

Application Pre-Requisites

  • If you are using Window 8.1/8/7 or Vista, then please launch the tool as "Run as Administrator".
  • The machine should be connected to Uninterrupted Internet Connection for downloading emails.

Supported Editions

  • Microsoft Windows – 2000, 2003, 2008, XP, Vista, or Windows 7/8/8.1(32-bit & 64-bit)
Frequently Asked Question

Is it possible to backup emails that have attachments in it?
All the emails need to be backed up but currently I just need to back those having attachments. Is there a way to customize the way backup is done?

Yes, you can backup emails selectively on the basis of attachments:

  • Click on Attachment attribute and rearrange email listing on the basis of attachments.


  • Go to Search and look for Attachments and get only emails with attachments listed in the results.
  • Select the emails using checkboxes provided against each. Right click and select export to backup selected emails.

Can I backup multiple accounts of different email service providers?
I have two accounts from which I need to backup emails. However, one is a Gmail account while the other is a Hotmail ( account. Is it possible to backup emails from both the accounts at a time?

Yes, you can backup emails from different webmail services at a time and using a common collection. However, note that you will have to add each account one by one for scanning and email download to proceed with the backup.

Where can I get the complete software manual?
It isn't feasible for me to get in touch with the support department every time I have a query. Where can I get the complete software manual for instructions?

On the software Menu bar click on 'Help' button and select Help Contents. You will be redirected to a web page which consists of the complete software manual in a categorized manner for convenience.