SysTools Backup Tool

Never lose a file again with SysTools Mail Backup Utility. It is a cloud-to-local backup solution use to backup a copy of emails, calendars, contacts, tasks and notes to the local computer

(Average Rating 4.7 Based on 911 Reviews)

Download    Download

backup Emails backup contacts calendar backup


Backup Emails Tool box





  • Automatically backup all emails of along with attachment file
  • Backup emails in PST, MBOX, PDF, MSG, EML, VCF & ICS file formats
  • Proficiently takes backup of Calendar Items, & Contacts of account
  • Offers to backup Task & Notes in case of PST, PDF, MSG file formats
  • Backups Drives documents in original formats
  • Email properties such as – Header, Formatting remain unchanged after backup process
  • Archive Emails with different names using File Naming Convention feature
  • Easily backup mass volume of data from account
  • Backup selective Emails by Date Filter Function
  • Facility to secure resultant backup file at any location in local system
  • Structured modules of User Interface makes backup process effortless
  • Resultant backup file supported in all Outlook version

Free Live Demo - SysTools Mail Backup Fully Secured Download Version Online

Expert Reviews for Backup Software

Archive Mailbox Data from Microsoft Domain Accounts Backup Tool supports Public Domain Microsoft Accounts,, & also, extract email from country specific Accounts such as :

Backup email accounts calendar Backup from regional accounts

Live Mail Backup from country specific accounts

Data Elements Protected By Mailbox Backup Tool

Email Messages Archive email messages from Inbox, Outbox, Sent Items, Deleted Items, Drafts and Junk Email folders with complete meta-data properties.
Mail Attachment Data Extract all types of attachment, including cloud attachment whether in the form of document or image in original format.
Category Always ensure Category applied on emails consistent after the backup
Structure of Mail Folder The hierarchy of Email Folders remain constant
Date Filter Filter emails of particular Date Range on the specified location
Retention Period Infinite
Backup Date In PST, PDF, EML, MSG, MBOX
Contacts Information such as Email ID, Contact Number, Home Address, Work Address, place are extracted
Retention Time Infinite
Backup Contacts in PST, VCF
Calendar Business Appointments, Meetings are protected on offline platform along with Start Date, End Date, Subject, Location, Category
Store Calendar and Task In PST, PDF, ICS
Task Provided support to all Planned, Assigned, Important, & Daily Tasks
Store Calendar and Task In PST, PDF, MSG
Notes Provided support to take backup of Notes into selected file format.
Store Calendar and Task In PST, PDF, MSG

Noteworthy Features of Backup Software
Get Acquainted with Advanced Characteristics of Software to Backup Emails

backup email addresses

Complete Account Backup

The software helps you to protect Live Mail data by saving a copy of Emails and other data items. It can easily deploy on any Windows Operating system without any constraint and efficiently takes backup of mailbox of any size at the designated location without compromising the data quality. calendar backup

Option of Calendar & Contact Backup

Along with emails extracted, the user can backup calendars and contacts locally. One can effortlessly take a copy of Email AddressBook in VCF and Calendar Items (Appointment, Meetings, Important Dates) in ICS format on the local PC without any fail. You can also save contacts and calendars into PST format to use it in Microsoft Outlook application.

backup emails in multiple formats

Archive Mails in Three Formats

SysTools Mail Backup lets you backup important folder(s) data to desired destination automatically in the three most popular file formats. Due to which, one can easily access the backup file in different email clients. Each formats support following email clients -

  • PST / MSG: Use in Outlook 2019, 2016, 2013, 2010, 2007, 2003
  • EML: Use in Mozilla Thunderbird, Outlook Express, WLM, Apple Mail, etc.
  • PDF: Save emails and attachment in PDF files
  • MBOX: Backup emails in Mozilla Thunderbird, Incredimail, Apple Mail, etc.
  • VCF: Store contacts in VCF format
  • ICS: Save calendars in ICS file format

transfer emails securely

Protection From Data Loss

Define the email backup job in the software and rest of the process done automatically. By saving a copy of crucial data on the local system ensure data consistency and protection from data loss situation. One can easily use the resultant backup file in the supporting mail client to access the data in the catastrophic disaster.

backup contacts

Preserve Each Mail Component

The software gives you the flexibility to backup emails of every folder along with attachment in the multiple file format while keeping the email properties intact. No information of mail is altered by the backup utility. The complete header part always get preserve along with mail formatting and body structure too.

how to backup outlook webmail emails

Keep Actual Folder Hierarchy

During the backup process, the software always ensures the actual folder structure integrity. The user will get the exact folder structure in the resultant backup file as it is shown in the account. So, one can get the manageable data instead of a messy one with the help of software.

transfer emails

Archive Emails With Different Name

The software provides the facility to backup emails with different file names while saving into EML file format for user ease. It includes multiple file naming combinations – Subject + Date + Time, Subject + Date and so on. It is an astonishing feature that helps users to effortlessly manage the email on the local machine.

archive outlook online emails

Full Control Over Backup

The Backup Software allows you to backup data of your choice. For this, one can need to select the mail folders by checking its corresponding folder. It includes Inbox, Outbox, Sent Items or User-defined folder(s). Afterward, the tool will only copy the mail of selected folder in desired file format on the designated on-premise location.

backup emails

Exclude Sent and Deleted Items Folder

Another efficient option in the Mac Backup application is the excluding folder feature. It allows you to exclude the data of Sent and Deleted Items folders from the backup process. To exclude these folders, enable the checkbox beside each folder name. mail backup

Extract Data As Per Need

The software has a feature named as Date Filter whose sole aim is to archive mails of a particular date range in the selected file format. It requires a set of date in their ‘To’ & ‘From’ box. According to the mentioned timeline, the software will backup the mails which were processed within the provided range instead of all the mailbox emails. email backup

Backup All Documents Locally

This backup tool offers feature to download all's OneDrive documents as orginal. Using this tool you can backup default drive data such as Word, PowerPoint, Excel, etc., and all uploaded file(s), folder(s), images, and videos, etc., in original format. email backup

Windows Platform Compatbility Backup utility is compatible in working with all the platform versions of Windows Operating System. In addition, the application smoothly works with Windows OS having 32 and 64-bit processor heads. Email Backup Software - System Specification
Best Utility to Extract Emails, Contacts, Calendars Locally

Software Download

Size : 30.9 MB

Version : 6.0

MD5 : f3720a7bb103e8e1d6c88a6cac947acb

Trial Limitations

Free Edition archive the first 100 emails and 25 other items per folder from

System Specifications

Hard Disk Space
Around 100 MB for installation

4 GB is required

Intel® Pentium 1 GHz processor(x86, x64) or equivalent


MS Outlook 2019/2016/2013/2010/2007 Installation is required for Live Mail Data backup in Outlook file format.

two step verification Read More

Supported Editions

   Win 10 & All Below Windows Versions


Electronic Delivery

deliveryemail messagelink to full version
backup Backup Toolkey to downlaod all emails at onceconfirm payment

Request For Software Customization

If you need to customize Backup or need additional features then, Request Quote


Get an Overview of Backup Tool Features - DEMO and Licensed Version

Features DEMO Version FULL Version
Single User Backup
Backup Contacts, Calendars First 25 items
Select Mailbox Items Category and Email Folder for Backup
Support all Windows Operating System versions
File Naming Convention
Backup Emails to 5 Formats First 100 Emails All Items
Cost FREE $39

Frequently Asked Questions

Listed Commonly Asked Questions and Answers

How to Backup Emails from account via Backup Tool? contacts backup

Steps to Backup Emails Locally

  • Step 1:– Run Backup Software on Windows system.
  • Step 2:– Login with credentials of account.
  • Step 3:– Select Backup format and mailbox items.
  • Step 4:– Select the email folder to archive.
  • Step 5:– Browse a storage location to archive
  • Step 6:– Click on Start to backup emails.

It is very easy to use the integrated Date Filter feature. You only need to enter a range in To & From column provided by Date Range Filter option. Afterward, all the emails that were processed within the mentioned date range only get extracted from the server to local system instead of all. is a webmail client. So, it is important to have a strong internet connection to backup the mailbox of it on local system.

Yes, Backup Utility can backup contacts and calendars from account.

I am having a lot of emails and want to use all of them in Mozilla Thunderbird due to some company-related work. Is it possible to perform the same with the Backup Software?

Yes, you can easily take a copy of your mailbox mails in MBOX or EML file as Thunderbird supports the format. Afterward, easily import the files in Mozilla Thunderbird. You can use Thunderbird Import tool to perform the task easily.

Yes, the software properly take the copy of messages that comprises attachment file in the desired file format.

Yes, one can test the software functionality by using the free version first. It allow to extract 100 email and 25 other mailbox items per folder at free of cost.

What Clients Say About Microsoft Backup Software
911 Ratings
5 Star
4 Star
3 Star
2 Star
1 Star