SysTools Backup Tool

Never lose a file again with SysTools Mail Backup Utility for Mac and Windows OS. It is a cloud-to-local backup solution used to backup a copy of emails, calendars, contacts, tasks and notes to your local computer.

(Average Rating 4.7 Based on 953 Reviews)

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backup Emails backup contacts calendar backup


Backup Emails Tool Mac/Win box





  • Automatically Backup All Emails of Along with their Attachment Files
  • Backup Emails in PST, MBOX, PDF, MSG, EML, VCF and ICS File Formats
  • Proficiently Takes Backup of Calendar and Contacts Items of Account
  • Software Offers to Backup Task and Notes into Multiple File Formats
  • Backups Drives Documents in Original Formats
  • Email Properties Such as Header and Formatting Remain Unchanged after the Backup Process
  • Archive Emails with Different Names using File Naming Convention Feature
  • Easily Backups Mass Volume of Data from Account
  • Backups Selective Emails by the Date Filter Function
  • Facility to Secure the Resultant Backup File at Any Location in the Local System
  • Structured Modules of User Interface Makes Backup Process Effortless
  • Resultant Backup File Supported in All Outlook Versions
  • Mail Backup is Compatible with Mac Machines and Windows OS

Free Live Demo - SysTools Mail Backup Fully Secured Download Version Online

Expert Reviews for Backup Software

Archive Mailbox Data from Microsoft Domain Accounts Backup Tool supports Public Domain Microsoft Accounts like,, and also backups email from country-specific accounts such as:

Backup email accounts calendar Backup from regional accounts

Live Mail Backup from country specific accounts

Data Elements Protected By Mailbox Backup Tool

Email Messages Archives email messages from Inbox, Outbox, Sent Items, Deleted Items, Drafts and Junk Email folders with complete meta-data properties.
Mail Attachment Data Backups all types of attachments, including cloud attachments whether in the form of documents or images in the original format.
Category Ensures that Category is applied on emails consistently after the backup
Structure of Mail Folder The hierarchy of Email folders remains constant
Date Filter Filter emails of a particular Date Range on the specified location
Retention Period Infinite
Backup Date In PST, PDF, EML, MSG, MBOX
Contacts Information such as Email ID, Contact Number, Home Address, Work Address, place are extracted
Retention Time Infinite
Backup Contacts in PST, VCF
Calendar Business Appointments, Meetings are protected on offline platform along with Start Date, End Date, Subject, Location, Category
Store Calendar In PST, PDF, ICS
Task Provided support to all Planned, Assigned, Important, & Daily Tasks
Save Task In PST, PDF, MSG
Notes Provided support to take backup of Notes into selected file format.
Backup Notes In PST, PDF, MSG
Documents Save all documents in the original formats.

Noteworthy Features of Backup Software
Get Acquainted with Advanced Characteristics of Software to Backup Emails

Backup Emails

Complete Account Backup

The software helps you to protect Live Mail data by saving a copy of Emails and other data items. It can easily deploy on any Windows Operating system without any constraint and efficiently takes backup of mailbox of any size at the designated location without compromising the data quality. Calendar Backup

Option of Calendar and Contact Backup

Along with emails, the user can backup calendars and contacts locally. One can effortlessly take a copy of Email Address Book in VCF and Calendar Items (Appointment, Meetings, Important Dates) in the ICS format on the local PC. You can also save contacts and calendars into the PST format to use it in the Microsoft Outlook application.

Backup Emails in Multiple Formats

Archive Emails in Multiple Formats

SysTools Mail Backup lets you backup the data of important folder(s) to the desired destination automatically into the most popular file formats. This helps you to easily access the backup file in different email clients. Each formats supports the following email clients:

  • PST / MSG: Use in Outlook 2021, 2019, 2016, 2013, 2010, 2007, 2003
  • EML: Use in Mozilla Thunderbird, Outlook Express, WLM, Apple Mail, etc.
  • PDF: Save emails and attachment in PDF files
  • MBOX: Backup emails in Mozilla Thunderbird, IncrediMail, Apple Mail, etc.
  • VCF: Stores contacts in the VCF format
  • ICS: Saves calendars in the ICS file format

Transfer Emails Securely

Protection From Data Loss

Define the email backup job in the software for Mac or Windows machines and the rest of the process is done automatically. Saving a copy of the crucial data on the local system also ensures data consistency and protection from any data loss situation. One can easily use the resultant backup file in the supporting mail client to access the data in the wake of any unforeseen disaster. It is the best software to download emails from the Outlook web app account into multiple file formats.

Backup Contacts

Preserve Each Mail Component

This software gives you the flexibility to backup emails of every folder along with their attachments in the multiple file format while keeping the email properties intact. No information of mail is altered by the backup utility. The complete header part always get preserved along with mail formatting and body structure.

Backup Outlook Webmail Emails

Keep Actual Folder Hierarchy

During the backup process, the software always ensures the actual folder structure integrity. The user will get the exact folder structure in the resultant backup file as it is shown in the account. So, the data generated by this software is already sorted and manageable data instead of cluttered and messy.

Transfer Emails

Save Emails with Different Name

The software provides the facility to backup emails with different file names while saving into EML file format for user ease. It includes multiple file naming combinations such as Subject + Date + Time, Subject + Date and so on. This feature helps users to effortlessly manage their emails on the local machine.

Save Outlook Online Emails on Mac / Win

Full Control Over Backup

The Backup Software allows you to backup data of your choice. For this, one can select mail folders by checking their corresponding folders. It includes Inbox, Outbox, Sent Items or User-defined folder(s). The tool will then copy the mail of the selected folders in the desired file format and save on the designated on-premise location.

Backup Emails

Exclude Sent and Deleted Items Folder

Another efficient option in the Mac or Windows operating systems Backup application is the excluding folder feature. It allows you to exclude the data of Sent and Deleted Items folders from the backup process. To exclude these folders, enable the checkbox beside each folder name. Mail Backup

Backup Data As Per Need

The software has a feature named Date Filter, whose sole aim is to archive mails of a particular date range in the selected file format. It requires a set of date in their ‘To’ & ‘From’ box. According to the mentioned timeline, the tool will backup the emails that were processed within the provided range instead of all the mailbox emails.

MS Email Backup

Backup All Documents Locally

This backup tool offers feature to download all's OneDrive documents as original. Using this tool, you can backup default drive data such as Word, PowerPoint, Excel, etc., and all uploaded file(s), folder(s), images, and videos, etc., in the original format. Email Backup Software

Windows Platform Compatibility Backup utility is compatible in working with all the platform versions of Windows OS. In addition, the application smoothly works with Windows OS 11 (64 bit), 10, 8, 7 (32 bit or 64 bit) & Windows Server 2019, 2016, 2012 R2, 2008. Mac Backup Tool supports Mac OS 10.8 and above editions. Email Backup Software – System Specification
Best Utility to Backup Emails, Contacts, Calendars Locally

Software Download

Size : 39.2 MB

Version : 6.2

MD5 : 6190aea4ff38649bc95b26e216a330d5

Trial Limitations

Free Edition archive the first 100 emails and 25 other items per folder from

System Specifications

Hard Disk Space
Around 100 MB for installation

4 GB is required

Intel® Core™ 2 Duo CPU E4600 @ 2.40GHz 2.39GHz


MS Outlook 2021/2019/2016/2013/2010/2007 Installation is required for Live Mail Data backup in Outlook file format.

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Supported Editions

Windows OS 11 (64 bit), 10, 8, 7 (32 bit or 64 bit) & Windows Server 2022, 2019, 2016, 2012 R2, 2008


Electronic Delivery

deliveryemail messagelink to full version
Backup Backup Tool Mac / Windowskey to downlaod all emails at onceconfirm payment

Request For Software Customization

If you need to customize Backup or need additional features then, Request Quote


Get an Overview of Backup Tool Features – DEMO and Licensed Version

Features Demo Version License Version
Single User Backup
Backup Emails, Contacts, Calendars, Notes, Tasks, & Documents First 25 items
Select Mailbox Items Category and Email Folder for Backup
Support All Windows Operating System versions
File Naming Convention
Backup Emails to 5+ Formats First 100 Emails All Emails
Cost FREE Starting at $39

Frequently Asked Questions

Listed Commonly Asked Questions and Answers

How to Backup Emails from account via Backup Tool? Data Backup

Steps to Backup Emails Locally

  • Step 1:– Run Backup Software on Windows system.
  • Step 2:– Login with credentials of account.
  • Step 3:– Select Backup format and mailbox items.
  • Step 4:– Select the email folder to archive.
  • Step 5:– Browse a storage location to archive
  • Step 6:– Click on Start to backup emails.

It is very easy to use the integrated Date Filter feature. You only need to enter a range in the To & From column provided by the Date Range Filter option. The backup of all the emails processed within the mentioned date is created and saved from the server to local system. is a webmail client. So, it is important to have a strong Internet connection to backup the mailbox on the local system.

Yes, Backup Utility for Mac and Windows machines can backup contacts and calendars from account.

I am having a lot of emails and want to use all of them in Mozilla Thunderbird due to some company-related work. Is it possible to import emails to Thunderbird with the Backup Software?

Yes, you can easily take a copy of the mails of your mailbox in MBOX or EML file as Thunderbird supports the format. Use Thunderbird Import Tool for Mac and Windows OS to import files in Mozilla Thunderbird.

Yes, the software also copies the attachment files along with their emails in the desired file format.

Yes, one can test the software functionality by using its free version first. It allows you to backup 100 emails and 25 other mailbox items per folder for free.

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