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Archive Mailbox Data from Microsoft Domain Accounts
Outlook.com Backup Tool supports Public Domain Microsoft Accounts like Hotmail.com, Live.com, Outlook.com and also backups email from country-specific accounts such as:
| Email Messages | Archives Outlook.com email messages from Inbox, Outbox, Sent Items, Deleted Items, Drafts and Junk Email folders with complete meta-data properties. |
| Mail Attachment Data | Backups all types of attachments, including cloud attachments whether in the form of documents or images in the original format. |
| Category | Ensures that Category is applied on emails consistently after the Outlook.com backup |
| Structure of Mail Folder | The hierarchy of Email folders remains constant |
| Date Filter | Filter emails of a particular Date Range on the specified location |
| Retention Period | Infinite |
| Backup Date In | PST, PDF, EML, MSG, MBOX |
| Contacts | Information such as Email ID, Contact Number, Home Address, Work Address, place are extracted |
| Retention Time | Infinite |
| Backup Contacts in | PST, VCF |
| Calendar | Business Appointments, Meetings are protected on offline platform along with Start Date, End Date, Subject, Location, Category |
| Store Calendar In | PST, PDF, ICS |
| Task | Provided support to all Planned, Assigned, Important, & Daily Tasks |
| Save Task In | PST, PDF, MSG |
| Notes | Provided support to take backup of Notes into selected file format. |
| Backup Notes In | PST, PDF, MSG |
| Documents | Save all Outlook.com documents in the original formats. |
The software helps you to protect Live Mail data by saving a copy of Outlook.com Emails and other data items. It can easily deploy on any Windows Operating system without any constraint and efficiently takes backup of Outlook.com mailbox of any size at the designated location without compromising the data quality.
Along with emails, the user can backup Outlook.com calendars and contacts locally. One can effortlessly take a copy of Email Address Book in VCF and Calendar Items (Appointment, Meetings, Important Dates) in the ICS format on the local PC. You can also save contacts and calendars into the PST format to use it in the Microsoft Outlook application.
Archive Emails in Multiple Formats
SysTools Outlook.com Mail Backup lets you backup the data of important folder(s) to the desired destination automatically into the most popular file formats. This helps you to easily access the backup file in different email clients. Each formats supports the following email clients:
Protection From Data Loss
Define the Outlook.com email backup job in the software for Mac or Windows machines and the rest of the process is done automatically. Saving a copy of the crucial data on the local system also ensures data consistency and protection from any data loss situation. One can easily use the resultant backup file in the supporting mail client to access the data in the wake of any unforeseen disaster. It is the best software to download emails from the Outlook web app account into multiple file formats.
Preserve Each Mail Component
This software gives you the flexibility to backup emails of every folder along with their attachments in the multiple file format while keeping the email properties intact. No information of mail is altered by the Outlook.com backup utility. The complete header part always get preserved along with mail formatting and body structure.
Keep Actual Folder Hierarchy
During the backup process, the software always ensures the actual folder structure integrity. The user will get the exact folder structure in the resultant backup file as it is shown in the Outlook.com account. So, the data generated by this software is already sorted and manageable data instead of cluttered and messy.
Save Emails with Different Name
The software provides the facility to backup Outlook.com emails with different file names while saving into EML file format for user ease. It includes multiple file naming combinations such as Subject + Date + Time, Subject + Date and so on. This feature helps users to effortlessly manage their emails on the local machine.
Full Control Over Backup
The Outlook.live.com Backup Software allows you to backup data of your choice. For this, one can select mail folders by checking their corresponding folders. It includes Inbox, Outbox, Sent Items or User-defined folder(s). The tool will then copy the mail of the selected folders in the desired file format and save on the designated on-premise location.
Exclude Sent and Deleted Items Folder
Another efficient option in the Mac or Windows operating systems Outlook.com Backup application is the excluding folder feature. It allows you to exclude the data of Sent and Deleted Items folders from the Outlook.com backup process. To exclude these folders, enable the checkbox beside each folder name.
Backup Data As Per Need
The software has a feature named Date Filter, whose sole aim is to archive mails of a particular date range in the selected file format. It requires a set of date in their ‘To’ & ‘From’ box. According to the mentioned timeline, the tool will backup the emails that were processed within the provided range instead of all the mailbox emails.
Backup All Documents Locally
This Outlook.com backup tool offers feature to download all Outlook.com's OneDrive documents as original. Using this tool, you can backup default drive data such as Word, PowerPoint, Excel, etc., and all uploaded file(s), folder(s), images, and videos, etc., in the original format.
Windows Platform Compatibility
Outlook.live.com Backup utility is compatible in working with all the platform versions of Windows OS. In addition, the application smoothly works with Windows OS 11 (64 bit), 10, 8, 7 (32 bit or 64 bit) & Windows Server 2019, 2016, 2012 R2, 2008. Mac Outlook.com Backup Tool supports Mac OS 10.8 and above editions.
Trial Limitations
Limitations
Free Edition archive the first 100 emails and 25 other items per folder from Outlook.com
System Specifications
Hard Disk Space
Around 100 MB for installation
RAM
4 GB is required
Processor
Intel® Core™ 2 Duo CPU E4600 @ 2.40GHz 2.39GHz
Application
Pre-Requisites
MS Outlook 2021/2019/2016/2013/2010/2007 Installation is required for Live Mail Data backup in Outlook file format.
Supported Editions
Windows OS 11 (64 bit), 10, 8, 7 (32 bit or 64 bit) & Windows Server 2022, 2019, 2016, 2012 R2, 2008
Product Guides
FAQs
Electronic Delivery
Request For Software Customization
If you need to customize Outlook.com Backup or need additional features then, Request Quote
Get an Overview of Outlook.com Backup Tool Features – DEMO and Licensed Version
| Features | Demo Version | License Version |
|---|---|---|
| Single User Backup | ||
| Backup Outlook.com Emails, Contacts, Calendars, Notes, Tasks, & Documents | First 25 items | |
| Select Mailbox Items Category and Email Folder for Backup | ||
| Support All Windows Operating System versions | ||
| File Naming Convention | ||
| Backup Outlook.com Emails to 5+ Formats | First 100 Emails | All Emails |
| Cost | FREE | Starting at $39 |
Listed Commonly Asked Questions and Answers
Steps to Backup Outlook.com Emails Locally
It is very easy to use the integrated Date Filter feature. You only need to enter a range in the To & From column provided by the Date Range Filter option. The backup of all the emails processed within the mentioned date is created and saved from the Outlook.com server to local system.
Outlook.com is a webmail client. So, it is important to have a strong Internet connection to backup the mailbox on the local system.
Yes, Outlook.live.com Backup Utility for Mac and Windows machines can backup contacts and calendars from Outlook.com account.
“I am having a lot of Outlook.com emails and want to use all of them in Mozilla Thunderbird due to some company-related work. Is it possible to import Outlook.com emails to Thunderbird with the Outlook.com Backup Software?”
Yes, you can easily take a copy of the mails of your Outlook.com mailbox in MBOX or EML file as Thunderbird supports the format. Use Thunderbird Import Tool for Mac and Windows OS to import files in Mozilla Thunderbird.
Yes, the software also copies the attachment files along with their Outlook.com emails in the desired file format.
Yes, one can test the software functionality by using its free version first. It allows you to backup 100 emails and 25 other mailbox items per folder for free.
In my opinion, the SysTools Outlook.com Backup is an excellent utility to create a backup of mails in Outlook supported file format in Mac machines and Windows OS. In fact, the UI is incredibly straightforward that helps me a lot during the backup procedure. It is the best tool!
Riaz Javed Butt
German
I was looking for a solution to backup the data of my Outlook.com account because I was going to delete the same account. Then I found this powerful Outlook.com Mail backup software which is simple to use, feature-rich, and especially affordable. With this tool, I archived my contacts and mails of Outlook.com account. Now, I can easily access the backup file in any Outlook machine. Also, I deleted Microsoft Outlook.com account without any issue. Great product with great service
George Thompson
France
The best feature of Outlook.com Backup Tool is that it can delete the saved data from Outlook.com account. Once I enabled this, the software deleted the backed-up emails from the Outlook.com account after the backup was completed. This feature ensured that I have a clutter-free mailbox in Outlook.com and do not waste space by saving the same data at two different places.
Jemma
USA
For a long time, I have been looking for a reliable method that can backup Outlook.com account data on Mac machine. Though I have tried some applications, those did not work properly. Then I came across SysTools Outlook.com backup for Mac. This software archived all the emails from Outlook.com account to my Mac machines without losing any data.
Francis
UK
