Understand How to Maintain Outlook PST File Without Any Data Loss

The Microsoft Outlook stores email messages, appointments, contacts, notes, tasks, and more, on the following locations:

• In a PST file which is also known as personal storage folder, on your computer.
• In the mailbox on a server. A mailbox exists on the server if you are using Outlook with MS Exchange Server.

So, maintaining a PST file becomes a necessary part to run MS Outlook application appropriately. However, most of the users are searching an eminent solution for how to maintain Outlook PST file without any hassle.

Today, after considering this query we come up with this article. Here, we will disclose the top 2 approaches to retains MS Outlook data file on Windows OS. Read the article carefully!!

A Fortunate Way for How to Maintain Outlook PST File

Dividing it into multiple parts is the ultimate way to maintain it. But, the prime query comes in mind that is how? So, do not worry! Using the proficient tool named PST Splitter Software, you can easily cut PST file within a few clicks.

However, the tool programmed with multiple enhanced functionalities which makes it perfect to truncate Outlook data file without any data loss. Moreover, you can operate this tool on any Windows machine. The tool supports all advanced and below versions of Windows OS.

Steps to Cut Outlook Data File ‘PST’ into Multiple Pieces

Here, in this segment, we will disclose the instructions to divide Outlook data file into multiple pieces. You just have to follow all the steps to execute splitting procedure.

Step 1: Download and run tool on your system.

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Step 2: Choose Outlook format and Split option to proceed ahead.

Step 3: Now, add all the required details and click on Next button.

Step 4: Hit on the Split button to begin cut Outlook data file procedure.

What are you Looking for?

As we know, most of the users are searching for the free method to retains Outlook PST file. So, here in this section, we are going to disclose the multiple free ways for how to maintain Outlook PST file without any omission.

Method 1: By Creating Backup Copy of PST File

Get step by step procedure to generate a copy of your PST file, with all the default components in the file. To do so, follow the instructions listed below:

1. Initially, close all messages programs in your system.
2. Choose the Start button and choose the Run option. In the Open box, type Control Panel and press Enter to open Control Panel.
3. Double-click the Mail icon.
4. Choose the Show Profiles option to continue.
5. Now, choose the appropriate profile and then select the Properties option.
6. Then choose the Data Files option.
7. Here, under Name, you must choose the Personal Folder Service you need to perform a backup.
8. Option Configuration option and note the file name and path shown.
9. After that, close all the Properties wizards.
10. Finally, you must use My Computer or Windows Explorer or My Computer to copy the file that you noted in step 8. You can copy the file to another location without loss of data.

Method 2: Transfer Outlook Data to New Computer

We cannot directly share or sync Outlook data files between two computers. However, we can still transfer Outlook data from one computer to another.

So, follow the instructions listed below to create new PST file for storing data to transfer to another computer easily. Let’s begin:

In Outlook 2010:

1. Open Outlook and choose the File tab.
2. In the Info category, you have to choose the Account Settings button and again opt Account Settings option.
3. Here, in the Account Settings wizard, you have to choose the Data Files tab.
4. Choose Add button and opt Outlook data file. After that, click on the OK button.
5. Then, type a unique name for newly creating PST file and click on the OK button.
6. Lastly, close the MS Outlook application.

In Earlier Versions of Outlook:

1. Firstly, on the File menu, go to New and choose Outlook Data File.
2. Then, type a unqie name for newly generated PST file and click on OK button.
3. Now, type personal Folders file display name then, choose OK to proceed further.
4. Finally, close the MS Outlook application.

Final Words

How to maintain Outlook PST file? This is most commonly asked query these days. As we all know, splitting large PST file into smaller parts is the proficient way to retains Outlook data file. So, above in this article, we have discussed the free and automated techniques to retains Outlook PST. Moreover, selecting the third-party application proves helpful as in comparison of free method. Thus, choosing any method is your choice so, take the decision wisely.