How to Transfer Outlook Data to New Computer / Another Drive?
Microsoft Outlook is a widely used email client. It is available in two different modes. One is desktop-based and another is cloud-based (when integrated with Office 365.) If you are using Outlook as part of your Office 365 account, the email can be accessed from any computer.
But the problem arises when you use desktop-based Outlook and want to transfer Outlook data to new computer or to transfer Outlook folders to another computer. This post will discuss how to transfer Outlook 2019, 2016, 2013, 2010, and 2007 emails, contacts, and calendars to another computer. Before going to the main discussion, we will have a look at some relevant user queries to understand the situation in a better way.
User Query 1: “Hello there! I have been using MS Outlook in my home system. This one is the desktop-based version ad I do not have any Office 365 account. Now I will be moving to another town for a job so I will not have access to this system. For this reason, I want to transfer Outlook data to new computer. I have no clue how to do this migration and my friends are also unaware of the process. Can anyone tell me how to transfer Outlook emails to another computer or to another drive? Thanks in advance.”
User Query 2: “Please Help! My system encountered some serious virus attack a few days ago, and since then the PC is malfunctioning. Especially, I am facing trouble to run applications like Outlook. The technician said that it will take some days for him to fix this. In the present situation, I want to transfer Outlook contacts to another computer and continue using Outlook until my system gets fixed. Tell me the procedure of migrating or moving Outlook OST data from one computer to another drive.”
Read More- Save Outlook Emails to Hard Drive
How to Transfer Outlook Data to New Computer
As we all know, Outlook data gets stored in two types of files: PST and OST. In this section, we will know how to export these files to a new computer.
Data Transferring Method of Outlook OST Files
When MS Outlook is connected with MS Exchange Server, its data get saved in an OST file. In case the users are interested to transfer Outlook emails to another computer using OST files, then the process is not as easy as the PST file. OST files only run on a computer where it has been created. So, even if you export it to a new system it will not work. So if you need to move Outlook OST data files to another drive, the only option is reliable software.
Considering the situation, it can be said that OST file users have only one choice left them and that is to convert Outlook OST files to PST file. Now, this conversion is not a tough task at all if you use the automated solution. With this application, even novice users can convert their OST files with ease.
Data Transferring Method of Outlook PST Files – Manual
Moving Outlook PST data files to another drive or to new computers can be easily done by copying from the existing system and then importing them to Outlook on another computer. Here, we will tell you how to implement the entire procedure.
Part A: Export Outlook Data in PST File
- To perform this method, closure of the Outlook application is necessary. So, close MS Outlook first.
- Now click on the Start button and click Run.
- Type Control Panel to open it.
- From the Control Panel window, click on the User Account option.
- Select the account you own.
- Select the Mail option and double-click it to open.
- Now, click on the Show Profiles option.
- Select the Outlook profile you wish to move your data from and click Properties.
- Click on Data Files.
- Back up the PST file by clicking on the Personal Folders Service option under Name. In this case, the PST file is the default option.
- Click on Settings and check out the location of the PST file.
- Close all the Properties windows.
- Copy the PST file to any location on your computer.
Note: If users are not willing to move the complete Outlook data, select only the folders you need.
Part B: Move PST to Another Computer
In order to transfer Outlook data to new computer or new drive, users need to transfer the PST file to the new system using a USB pen drive. Then import the file using Outlook Import Export Wizard. This method varies from version to version and we will share the method for Outlook 2010.
- At first, open Outlook and click on the File tab.
- Now click on the Open option from the left pane and click Import.
- Import & Export wizard will appear, where you have to select Import from another program or file option before clicking Next.
- Now click on the option Outlook Data File (.pst) >> Next.
- Click on the Browse button and go to the location where you have copied the PST file.
- There will be multiple options about how you want to manage the duplicates. It is better to select the Do not import duplicates option so that you do not get confused with duplicate items in Outlook. Click Next to go to the next page.
- Select the folders you need to transfer to the new system. If you want to import all folders, select the top-most folder.
- Click on the Finish button.
Conclusion
People may need to transfer Outlook data to a new computer due to different reasons. As Outlook data can be saved in both OST and PST files, this post discussed two methods of migrating Outlook data from one computer to another.
Users can follow the techniques mentioned here for easy and effortless migration. In the case of OST file transfer, it is better to export or move Outlook OST data files to another drive by using the application mentioned in the above section. Thus, users will be able to move Outlook 2019, 2016, 2013, and 2010 emails, contacts, and calendars to another computer without any difficulty.
Queries Resolved By This Blog:
- How to Transfer Outlook emails to another computer?
- How Can I Transfer Outlook contacts to another computer?
- Can you Transfer Outlook calendar to another computer?
- How to Transfer Outlook folders to another computer?