Import Office 365 Contacts / Address Book to iPhone – Step by Step Guide

Written By Kumar Raj
Anuraag Singh
Approved By Anuraag Singh
Published On January 30th, 2023
Reading Time 6 Minutes Reading

Many people, especially people who work in an organization, use Office 365 to deal with emails, contacts, and calendars every day. It allows users to access data from anywhere, any devices and at any time. Though much admiration does Office 365 win, it still has some shortcomings. It requires internet connectivity and any subscription plan to access it. Hence, there are some users who want to import their some necessary information like contacts on their iPhone. Therefore, this blog illustrates the method to download and import Office 365 contacts to iPhone. Keep reading to know more.

Need For Importing Office 365 Address Book to iPhone

Have a look at below given the following scenarios that are taken from the forum site. It will help you to understand the requirement to import Office 365 contacts to iPhone.

I want to sync Office 365 account with my iPhone 7. I have tried a manual process to perform the same. After syncing, all of sudden, I noticed that only some data of Office 365 is opening in the iPhone. But, I need to access all the data in the iPhone. Can you please tell me how to transfer Office 365 contacts to iPhone without facing any issues?

If you are the person who is also having the same problem as the above-discussed query, then you do not need to worry because we are here to solve your problem. In the next section, we will discuss both manual and alternate solution for importing address book from Office 365 to iPhone.

How to Import Office 365 Contacts to iPhone Manually?

In order to move contacts from Office 365 to iPhone by using the manual procedure, you need to perform the following steps that are given below:

1. First of all, take your iPhone and tap on the Settings icon.

2. After that, go to the Mail, Contacts, Calendars option.

3. Now, tap on the Add Account option.

4. Then, select Exchange option from the list.

5. In this step, enter your email address, password, and description. Then, tap on Next option.

6. Further, you need to enter the following information and tap on the Next button.

Email – < Your Email Address >
Server –
Domain – < Leave this blank >
Username – < Your Email Address >
Password – < Your Password >
Description – Office 365

7. Now, go to the Settings screen and choose the contacts option that you would like to sync with your iPhone. After that, click on the Save option.

8. Finally, your Office 365 account is connected with the iCloud and you are able to access your Office 365 address book in your iPhone.

A Smart Technique for Office 365 Save Contacts to iPhone

If you do not want to use the long and tedious manual procedure to sync Office 365 account to iPhone, then you can take help from a fast and trustworthy solution like Mac Office 365 Backup tool. It is the perfect software to import Office 365 contacts to iPhone. Because, it has a feature to archive all Office 365 data like emails, contacts, calendars, etc. in different file formats. It is specially designed to save Office 365 contacts to VCF format and this VCF or vCard file can be easily imported into the iPhone. Apart from this, the tool offers Include folder option and apply date based filter option that helps users to convert only the selected contacts. Also, it has pause and resume option to stop the conversion process in between and restart it later. Moreover, it is compatible to work with the all latest Mac machine including 10.8.

Adding Office 365 Contacts to iPhone using O365 Backup for Mac Utility

To access Office 365 address book on iPhone, you need to download the Office 365 contacts to VCF file format. To do so, perform the following steps that are given below:

  • First of all, download, install, and run the SysTools Office 365 email Backup for Mac machine. After that, enter the valid credentials of your Office 365 account and click on Login button.

  • Tick Mark beside Contacts to export only contacts. In the next step, you can choose any of these formats: MBOX, MSG, EML, and EMLX. Select the radio button next to the required format to export Office 365 contacts. Also, you can click on the Settings option to apply the advanced settings during the migration.

  • Under advanced settings, you have an option to choose the date filter, select delete after download option and apply the folder filter with the help of include folder and exclude sent/delete items option. After applying all the required settings, just click on the OK button.

  • You can also apply the naming convention and browse the destination location to save the Office 365 contacts. Click on OK button to proceed further.

  • Now, click on the Start Backup button. It will start converting of Office 365 contacts to any file format that saves the contacts. Further, it can be easily imported into the iPhone.

  • If you want to view and save the status report then click on the View Report button and save it in .csv format.

  • Now transfer Contacts from Mac Machine to iPhone.

Wrapping Up

Contacts play a vital role in everyone’s life. So, people always need to keep their contacts with them. Hence, one of the most common questions asked by the users is how to access Office 365 address book in iPhone. In order to keep in mind the user’s demand, we have discussed both manual and automatic process to import Office 365 contacts to iPhone in this post. You can choose one of these according to your need and relevancy.

Frequently Asked Queries

Can I synchronize O365 contacts with iPhone ?

Yes you can Synchronize your Office 365 address book to iPhone. Go to the Settings and select the Add account option. From which add your Office 365 account through the Exchange option.

Do Iphone support VCF format ?

Yes, For importing contacts from external source to iPhone vCard file format is the best solution. iPhone provides option to transfer the address book to its contact via VCF file.

What are the informations need to move O365 contacts to iPhone?

Additional to the credential of Office 365 iphone needs Server address, Domain address & Description.

Can I import contacts from multiple O365 accounts to iPhone simultaneously ?

Through the manual method it is impossible. But if you are using any automated tool you can import an address book from multiple accounts simultaneously by using the admin credential.


By Kumar Raj

He is an ardent tech enthusiast and has a specialization in simplifying complex tech topics. With a knack for staying ahead of the curve, he provides readers with up-to-date insights into the ever-evolving tech world. When he is not writing, he enjoys exploring new gadgets and is actively engaged in tech communities.