How to Move Calendar Items from PST to Exchange Mailbox? Top Methods

Are you getting errors when users move calendar items from PST to Exchange mailbox or environment? Looking for an easy solution to copy calendar items from Outlook PST to Exchange? If yes then you are at the right place, as this write-up will tell a pictorial representation of techniques to download Exchange Server emails in the easiest manner with best methods options available .

As Outlook application uses .pst file format to store emails, contacts, calendars, notes, and journal details of the user. Whenever a user creates an account in Outlook, a single PST file is created that stores all the above information. It should be the first step of any user before moving any data to check Exchange mailbox health first. If you want to move all these details, especially calendar details to Exchange environment, then you can use Powershell Command or EAC in Exchange 2013, 2016, and the latest versions.

With the help of this calendar feature, users can perform a lot of things apart from just checking the date. Just check out more features in the below section.

The Functionality of Calendar in Outlook Application

In Outlook, users can use the Calendar feature for below-mentioned purposes.

• Creating Appointments: The most widely used feature of Calendar is to create appointments and events. Users can add an appointment or event at the appropriate date and time in the Calendar. According to the choice of the user, Calendar will remind them of the events with a message or alert tone.
• Organizing Meetings: It can also be used to organize meetings and send the meeting request. Outlook will find out when all the invitees are free and let the user know about it.
• Viewing Group Schedule: Scheduling meetings can be done easily with the help of a calendar. The calendar shows the schedule of all members of a group or even resources, like an auditorium, conference hall, etc.
• Send Calendar via Email: Now, Office 365 users can also send and receive calendars through emails. The amount of data being shared with the recipient can be controlled easily.

Techniques to Move Outlook Calendar Details from PST to Mailboxes of Exchange

While making a copy Outlook calendar from PST to Exchange environment via Powershell, you can move specific dates of appointments and meeting details also save space as well as time during the import process.

Note: Manual methods are available to move calendars but using the automated solution can be beneficial for both inexperienced and native user. An Exchange can avoid any kind of data loss as well as error such as “New-MailboxImportRequest failed” of “New-MailboxImportRequest – access denied“ or Bad items limit or large size mailbox issues.

To avoid these errors, try the SysTools Exchange Import Tool which directly move calendar items from PST to Exchange mailbox in a hassle freeway.

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Advanced Features of this Professional Solution

• Add PST file from system or search network for PST file
• It an efficiently move data in bulk without engaging into different technical steps.
• It can import all emails data files to Exchange without any data loss
• It has the features like Retry Failed Items, Re-Run Full Import & Delta Import which helps you in the migration process
• Compatible with all MS Outlook and Exchange Server versions
• It will provides regular updates on In-Progress, Pending & Completed Options for its users.
• This software offers mapping features like fetch users, import users & download template
• Various filter options for selective data migration to Exchange

Manual Method 1: Using Exchange Management Center (EAC)

Before using Control Panel to import Calendar details, you need to first create to export mailbox data of Outlook Account into PST format, for that you can use Import/Export wizard of Outlook. Use the pictorial representation to create PST holding the Calendar details into it.

• First, the users have to save the Calendar entries in PST file.
• To begin with, Open Outlook on your system and click on File.

• Click on Open & Export option of Import/ Export Wizard.

• In the Import and Export Wizard, select “Export to a file” and click on “Next Option”.

• Now choose Outlook Data File (.pst) and click Next.

• Select Calendar on the next page and click on Next to Copy Calendar items from PST to Exchange environment.

• Browse to determine the location for saving PST file. Also, select the option most suitable for you and click Finish.

• Users can also add the password for the security of the PST file and click OK

• Now all the Outlook Calendar entries will get saved in PST file with other details. Import this file to Exchange Server Mailbox using other section steps.

Step II: Move Calendar Items from PST to Exchange Mailbox

In order to perform this import using Exchange Admin Center, users need to grant Import-Export permission to EAC. This permission will allow users to import of Outlook calendar from PST to Exchange. To grant this permission, run this command on Exchange Management Shell:

“New-ManagementRoleAssignment -Role "Mailbox Import Export" -Administrator”

• Open Exchange Control Panel to sign in using the credentials of Administrator’s account.
• Click on Recipients and then click on More options. Then you have to select Import PST option.

Note: Now Go to Folder where you save the PST file and click on “Properties” section then visit sharing option to view the shared network path.

• A wizard will appear to help you import PST to Exchange Server . In that wizard, mention the UNC path and the name of the PST file (source PST filename) where you want to copy Calendar items from PST to exchange mailbox.

• Now, choose the mailbox into which you wish to import the PST file. Click on Next button.

• You can also choose a mailbox where you will be notified when the import will get completed. Click Finish.

• When it is done, go to the selected mailbox to confirm that the calendar items are successfully moved to Exchange mailbox from PST.

• Now visit Outlook Account via OWA (Outlook Web Access), Credentials.

• View Calendar section to moved calendar items from PST to mailbox Exchange Environment.

You can see procedure is long and Time-consuming then you can also try Power-shell command technique to copy Outlook calendar from PST to Exchange 2013 / 2016 mailboxes

Manual Method 2: Using PowerShell Command to Move Calendar Items from PST to Exchange Mailbox

PowerShell command is a popular way to copy PST files to Exchange. Users need to use the following command in order to perform the import.

New-MailboxImportRequest -Mailbox MailboxName -IncludeFolders "#Calendar#"
-FilePath \\PSTFile\FolderName\FileName.pst

Final Words

In this post, we have discussed two manual techniques of copying Outlook calendar from PST to Exchange. Reading this, users will come to know how to move calendar items from PST to Exchange.

Though these methods are widely used among Outlook users, they do have some limitations. These methods require time and effort as well as technical knowledge of the user. Considering these issues, users prefer to use the highly advanced solution.

This will give you the simple migration process plus the different advanced features as well which will make your migration more easier. This software can seamlessly move calendar items from PST to Exchange mailbox 2016, 2013, 2010, and below versions perfectly.