Import Exchange Calendar to Outlook: Find Solution

Summary: There is no direct method to import Exchange calendar to Outlook. For that users have to export calendar to PST Exchange 2010/2013/2016 by using the manual and automated solution provided in this write-up. Then they can import the Microsoft Exchange calendar to Outlook using the method described here.

Microsoft Exchange mailbox contains data items such as calendars, emails, contacts, journals, tasks, notes. Therefore, the Calendar in Exchange mailbox plays a vital role in IT organizations where employees can perform many operations like they can schedule all their upcoming meetings/tasks/events and many more things.

That’s why it is necessary to import all MS Exchange mailbox calendars to Outlook. So that they can manage their work easily.

To import Exchange Calendar to Outlook can be done in two methods which are explained below:

Method 1: Export Calendar to PST Exchange 2010/2013/2016

Method 2: Import the PST file into Outlook

After that users can access their calendar and do their work. To export the Exchange calendar to PST file, the user can use the Exchange Management Shell as the manual solution and EDB Converter software provided by SysTools which easily export multiple calendars from various Exchange database mailboxes to the Outlook PST file in a hassle freeway. Then the user can use the common solution to import the PST file into Outlook.

Use Manual Method to Export Microsoft Exchange Mailbox Calendar to PST

Note: Before using the manual approach it is recommended to assign the “Mailbox Import Export” role and create the UNC path by providing all the read/write permission to the Exchange Trusted Subsystem security group.

Then follow the command given below:

New-MailboxExportRequest -Mailbox “new test” -FilePath “\\Pc\edb\calendar.pst” -IncludeFolders “Calendar”

Resultant File:

After conversion to PST file user can import Exchange calendar to Outlook.

Problems Faced by Users in Manual Solution

The command given in the above section can only export calendars from an individual Exchange mailbox to the PST file. So, this method is useful when there is a certain number of calendars are required but when the user wants the Exchange calendar in bulk then this solution does not come in handy.

Users need technical knowledge and hands-on experience to work on Exchange PowerShell because if any EDB file or mailbox is damaged/corrupted then they have a solution to resolve the problem. But naive users don’t know much about how to repair corrupted Exchange database file or mailbox.

Manual Method doesn’t export dismounted/offline EDB mailboxes and items to PST file

Note: However, users can use the professional solution which can perform bulk conversion of MS Exchange mailbox calendar in less amount of time with no data loss. For this, the user can use the solution given in the below section.

Automated Method to Export Calendar to PST Exchange 2010/2013/2016

EDB Converter software is used by advanced IT experts to export multiple Exchange database files, mailboxes, and data items of any size to Outlook data file. The technical and non-technical users can use this utility and export the Exchange mailbox calendar to the PST file without any loss of data. Then you can import Exchange calendar to Outlook.

The utility provides categories option which allows users to export the selected Exchange mailbox data items: calendars, emails, contacts, notes, journals, tasks to the PST and other file formats.

This tool provides a graphical interface so users do not need to insert any command for performing the operation. The software is developed with an advanced algorithm and it provides scan mode options i.e. Quick and Advance scan which recovers and repair EDB file from corruption without any loss of data. Depending on the level of corrupted Exchange database file you can select the scan mode option.

Also, the advance scan recovers purge Exchange mailboxes and data items from loaded offline/dismounted .edb file. If any users want to recover deleted mailbox after retention period, they can retrieve it easily.

Users can export all/selective mailboxes such as legacy, archive users, disconnected, shared or mailbox items to PST and multiple file formats: MBOX, EML, MSG, PDF, HTML.

Key Features Of Professional Software

1. Create UNICODE PST file by default
2. Support and load private and public Exchange database file
3. Category option export selective mailbox data item from EDB file
4. Remove encryption from Exchange mailbox (SMIME/OpenPGP) in bulk
5. Preview Microsoft Exchange mailbox data items before conversion
6. Dual scanning option recover and repair Exchange mailbox from corruption
7. Provide Date filter option to convert Exchange data in a specified date range
8. Selectively migrate Microsoft Exchange emails & other data items using categories filter option
9. Compatible with all Windows OS, Microsoft Outlook and MS Exchange Server versions

Step by Step Method to Export Calendar to PST Exchange 2010/2013/2016

Step 1: Download the professional software and Launch it

Step 2: Click on Add file button to load offline EDB file > Click Addition

Step 3: Preview Exchange mailbox data items > Click Export

Note: The Export Selected button help users to export selective data items to PST and various file formats.

Step 4: Select Exchange mailboxes > Click PST > Click Advance Settings

Step 5: In Categories, click on calendars > Click Save

Step 6: Click on browse to set destination file location > Click Export

Step 7: The Exchange mailbox calendars are successfully exported to the PST file

How to Import Exchange Calendar to Outlook?

Step 1: In Outlook, click on File > Select the Import/Export option

Step 2: Click on “Import from another program or file” option > Click Next

Step 3: Select PST file > Click Next

Step 4: Browse the Outlook Data file (PST) > Click Next

Step 5: Click on Include Subfolders checkbox > Then click on “import item into the current folder” radio button > Click Finish

Step 6: Finally, the Exchange mailbox calendar is imported into Outlook

Bringing It All Together

By using the manual solution users can only export calendars from the single Exchange mailbox and if any mailbox or .edb file is damaged/corrupted then there might be a chance of data loss also. That’s why it is necessary to use the professional solution to export the Exchange calendar to the PST file because it exports multiple mailboxes calendars to Outlook data file in a single shot and provides dual scan mode option which recovers EDB file from corruption with no data loss.