Discover the Right Method for Office 365 Calendar Backup!

Written By Kumar Raj
Anuraag Singh
Approved By Anuraag Singh
Published On September 14th, 2022
Reading Time 6 Minutes Reading

There are various queries observed in forums in terms on, how to backup the O365 calendar. In case, if you are in a similar situation and looking for a solution to backup calendar in Office 365? Then, we are here to help you!  

The Calendar in Outlook Web app enables to add meetings, schedule and manage appointments, and also allows sharing with others. There are various queries related to backup Exchange Online calendar to Outlook. So, let’s check the below-described query to help understand the scenario.

“I have been a frequent user of Office 365 account. Well, I have also configured MS Outlook in my system which I am using for business purpose. Out of all the mailboxes, I have to backup calendar from Office 365 to MS Outlook PST format. This backing up in PST file will help to manage appointments in future in case of technical dubieties. As these backed up PST file will get accessed in Microsoft Outlook easily. Could someone suggest some possible solution for taking Office 365 calendar backup in PST format without any data loss issue?”

Also Read: How to Download Office 365 Emails – Complete Guide

How to Backup Calendar from Office 365 Using Manual Approach?

When there is a need to schedule meetings and to get updated with an important dates, we save them all to our calendar. If you want to access Office 365 calendar from your MS Outlook profile. Then, you have to export Outlook Web app calendar to PST. Here are the steps to do the same.

Stage 1: Setup Office 365 in Microsoft Outlook

Step 1:- Firstly, launch MS Outlook and open the Outlook Add account tab.

Step 2:- Then, enter Office 365 credentials and wait till it gets configured to Outlook profile.

Step 3:- After that, Outlook will try to setup Office 365 account. 

Step 4:- After successful configuration, Outlook starts restoring the mailboxes from the configured Office 365 account

Stage 2: Export Exchange Online Calendar to MS Outlook

Step 1:- First of all, go to the File tab from the MS Outlook toolbar.

Step 2:- After that, choose the Open & export option and click Import/Export.

Step 3:- From Import and Export wizard, click on the Export to a File option and click on Next.

Step 4:- Now, choose your Office 365 account>>Calendar and click Next.

Step 5:- Browse and choose the desired location to save the Outlook PST file.

Step 6:- Finally, click on the Finish button to start exporting the Office 365 Calendar folder.

What are the Limitations of the Manual Method?

  1. Must be technically strong to perform the backup process.
  2. Naive users often tend to fail due to its complex steps.
  3. Multiple steps allure to confuse the user leading to data loss.
  4. Lengthy and risky steps take more time for the backup process.

“I want to backup calendar from office 365 to MS Outlook due to some reason. Initially, I have the tried the manual method, somehow I am not able to backup it as it is complex. I missed a few steps in between and so I have to do the process from scratch which is not possible. Is there any reliable and instant tool to export the Office 365 calendar to PST in some simple steps? Kindly reply back at the earliest!”

There are many users who faced issues with manual steps To troubleshoot this situation, it is better to opt below-mentioned method.

How to backup Exchange Online Calendar to Outlook Using Professional Tool?

Have you failed to take Office 365 Calendar Backup using the manual method? Then, do not worry, we will help you to find the right professional tool to perform the same. SysTools Office 365 Backup and Restore is the ultimate solution to export Office 365 calendar to Outlook PST in just a few simple clicks. It is developed with the intention to provide a complete solution to all the end-users. Therefore, it is capable to backup entire Office 365 data items which include emails, contacts, calendars, and documents. Furthermore, it supports the backup of all Office 365 subscription plans.


Detailed Steps for Microsoft Office 365 Calendar Backup to Outlook:

Step: 1 Install this free tool from the above button and launch it on your computer. Opt for Office 365 and Outlook as the source and the destination backup platform.

Step: 2 Choose the calendar option from the mailbox categories list.

Step: 3 Provide the Office 365 admin account details such as Admin ID and Application ID to sign in. Click on the validate button for permission validation.

Step: 4 Browse and define the destination path and location for saving the resulting PST file on the computer.

Step: 5 Opt for the required Office 365 account from the given list and hit the start backup button.

What are the Features of this Software?

  • Quickly downloads all Office 365 mailbox items to PST file format
  • Capable to restore saved PST file (created by this tool) mailbox items to Office 365
  • The date-filter option allows a selective approach of mailbox backup
  • Support Granular Backup & Recovery of Office 365 Data
  • Backup Office 365 Email, Calendar, Contacts, and Documents in a standard format

Final Note

Users often get confused with the manual method while performing Office 365 calendar backup. The manual method requires expeditious technical expertise as well as effort. Also, the user must follow all the steps else they can lead to serious data loss issues. Therefore, it is always advised to use reliable software to backup calendars from Office 365. The software discussed above is an instant solution to backup and restore data for Office 365 accounts. Using the tool, a user can easily backup a calendar in Office 365 within a short period of time.

Related: Best Method to Migrate Office 365 docs to Google Apps

Some Commonly Asked Queries

How can I save my Office 365 calendar data in PST file ?

You can manually save the Office 365 calendar by export it into PST format. For exporting the O365 calendar data, first, you need to configure your Office 365 account in Outlook application. After that, by Import/Export option, you can save your calendar in PST file.

Is it possible to export Office 365 calendar from multiple users manually at one go ?

Manually it is not possible to export multiple mailbox data at the same time. Because you need to configure each account in the Outlook application and export calendar from it separately.

How can I make sure calendar data is backed up without any data loss ?

The tool provides you live report of the backup process. With the help of this progress user easily make sure that no data is loosed during the backup.


By Kumar Raj

A versatile writer with the vast knowledge of technology helps to reduce the gap between a user and technology. Provides easy and reliable ways to resolve multiple technical issues, which users encounter in their day-to-day life.

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