How to Save PST to DOC, DOCX, RTF File Format? Learn What You Need to Know

Written By Ashwani Tiwari
Anuraag Singh
Approved By Anuraag Singh
Published On September 7th, 2022
Reading Time 6 Minutes Reading

I work as a Technical Consultant in a reputed organization. Recently, one of my clients sent me a PST file to collect some important emails from it and to save them into DOC, DOCX, and RTF format. Now, the major problem is my machine does not have Outlook installation. Hence, I am looking for a tool for saving an orphan PST file to DOC, DOCX, and RTF format. I have tried multiple applications but failed to find a powerful converter software that can convert Outlook email to word document (.doc, .docx, .rtf). Could someone suggest a trustworthy tool to transfer PST to DOC, DOCX and RTF format in a hassle-free way?”

In this era of digitization, email clients play an important role in every individual’s life to seamlessly carry out the communication process with the intended recipient. Out of the multiple email programs available in the market, MS Outlook has emerged to be one of the risk-free and feature-rich applications to provide countless features that will definitely blow everyone’s mind to the core. At times, Outlook users want to save PST to DOCX, DOC, and RTF format due to various reasons. Since Outlook does not offer any in-built feature to save PST to Word DOC /DOCX format, the only option left is to use some third-party tool to save PST files to RTF, DOCX, or DOC format.

Looking for the best solution to transfer PST to DOC file format? Read on to know more about the approach and make the best use of this article!

Also Read:

How to Export Outlook Emails to TXT Format

How to Export Contacts from PST to VCF

Why One Needs to Convert Outlook Email to Word Document, RTF Format?

Well, there could be various reasons for an Outlook user to save the emails in DOC, DOCX, or RTF file format. One of the reasons can be when a user needs to evaluate certain or specific emails for the purpose of the investigation where exporting the emails in the document will be the best option. Also, when one has to send a set of Outlook emails to another user in hard copy, they export Outlook emails in a DOC file.

So, the wait comes to an end to transfer PST to Word DOC, DOCX and RTF format with the help of a feature-rich converter tool!

Best Solution to Save Emails from PST to DOC, RTF, DOCX

Unlike other converter tools, SysTools PST File Converter tool allows users to transfer PST to RTF, DOCX, DOC format in a trouble-free way. This tool is designed to save the PST file in all of the three formats (.doc, .docx, .rtf) without facing any hindrances. Besides this, it is capable of converting PST file of any size (both Unicode and ANSI). It is efficient enough to print both corrupted and password protected PST file to RTF format. Some of the best developers built this software that does not require the Outlook installation to save PST to DOCX format.

For Windows OS Users

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For Mac OS Users

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How Does the Tool Work to Convert Outlook Email to Word Document?

Step 1. Launch the tool on Windows OS and click the Add File button to upload the PST file.

Step 2. After the PST file loading is complete, it generates a preview of the in multiple modes.

add file

Step 3. Users can either transfer selected PST emails or complete email data and select the Export type as Document.


Step 4. From the Document Options, select between DOCX, DOC or RTF. Also, mention the destination location to save the resultant file.

PST to Word Doc

Step 5. Under the Advance Settings, make use of different customized filters to efficiently transfer PST to DOC format

Advanced Settings

Step 6. Click on Export button to begin the transferring of PST emails to DOCX format.

Convert Outlook Email to Word Document

Let’s Explore More About DOC, DOCX and RTF File Formats!

  • DOC File Format: The DOC file was created as the primary format of MS Word in 1983. In 2006, the DOC format has been replaced by the DOCX format in the Word edition of 2007. It is a word processing file format created in Microsoft Word or other word processing applications like OpenOffice Writer, Apple pages, etc. This file supports formatted text, images, tables, graphs, charts, print settings, page formatting, and much more. Basically, letters resumes, invitations, etc are created using this format. DOC files store the document data in a single binary format.
  • DOCX File Format: The DOCX files are compatible with Word 2007 and the later versions for Windows OS. In Mac OS X, Word 2008 and the later versions support DOCX format. Besides containing the formatted text, it may also include drawn objects, images, and several other document elements. DOCX files are created via the Open XML format and it stores documents as a separate collection of files in a compressed zip package. Besides this, it consists of XML files and three folders i.e., docProps. Word and _rels in which it holds the document properties, and content and depicts the relationship between the files. Moreover, this structure will make the document more precise and accessible. For instance, within the DOCX file, the document text is saved as plain text files and the document images are stored as individual image files.
  • RTF File Format: Microsoft launched the RTF format in 1987 and developed until 2008, when Microsoft ceased the updation of this format. It is the common text format, which supports the rich text. It includes various types of text formatting like bold, italic, font sizes, customized tab settings, and so on. Apart from that, it also supports objects, and images like JPG, and PNG files for saving within the text file. Additionally, it renders better compatibility between the word processors and Operating systems. This means one can save the file in WordPad in Windows OS and later open the same file in TextEdit in Mac OS X.

Finally, Saved PST to Word DOC, DOCX & RTF Effortlessly

Most of the time, Outlook users want to know the best procedure to transfer PST to DOCX, RTF, or DOC format. Therefore, this blog describes the result-oriented solution to process the need in a hassle-free way using the aforementioned software. With this, one can flawlessly convert Outlook email to Word Documents without facing any technical discrepancies.


By Ashwani Tiwari

Being a Chief Technical Analyst, I am aware of the technicalities faced by the user while working with multiple technologies. So, through my blogs and articles, I love to help all the users who face various challenges while dealing with technology.