Amazon WorkMail won’t exist in a year; the Amazon WorkMail End of Life date is out, and the clock is ticking. So earlier, if your organization was delaying its adoption of G Suite, it is no longer an option. Here, I will teach you exactly how to migrate Amazon WorkMail emails to G Suite or Gmail, depending on your requirement.
During this transition, you will have to deal with many speedbreakers, including but not limited to API throttling, DNS cutover downtime, and maintaining strict folder hierarchies. If you are a newly appointed IT admin, there is not enough time to study the DIY method, as every day you spend learning is one day less from your timeline. Not to mention the high risk of failures and do-overs, which you can’t afford in such a strict situation. That is why it is better to go forward with a dedicated migration utility to bypass these limitations and ensure zero productivity loss.
Why I Don’t Use DIY Solutions to Move Amazon WorkMail to Gmail
Traditional solutions usually include options like mail forwarding. Now the AWS WorkMail account is still active and will remain so until 31 March 2027, so you can log in, select any email, and press the forward icon to move it to the required destination Gmail account.
However, manually forwarding years of mail will eat up your daily email quotas and add unnecessary metadata debt, making emails unusable from a compliance point of view. For upcoming emails, you can set rules that auto-redirect them to the destination Gmail accounts.
Again, here too, setting it for every user in the organization is not practical at all.
Another suggestion I get is, why not use a desktop email client? Yes, you can set up both AWS WorkMail and the Gmail account in any one of the many free-to-use desktop email clients, then drag and drop emails between them.
This sounds easy, but the moment you try to implement it in an environment with 1000+ users, all sorts of problems creep in. From faulty connections, missing data to duplicate messages, half of your time would be spent setting up the accounts and the other half will be used up troubleshooting, so this method too is a no-go.
Now there is a third option: Gmail has a built-in import setting. You can use it to pull data from an AWS WorkMail account and put it in your new Gmail inbox.
Recently, Google made some changes to how new accounts are added in Gmail, eliminating POP3 access altogether and also shutting down Gmailify. After which, people have reported that their emails get delayed or don’t appear at all.
Now I have been part of many email transfers, so I know about a lot of these issues beforehand, but this may be all new to you. So instead of relying on this hit-and-trial method, choose something that has a solid track record of addressing all these problems and delivering timely results.
Best Technique to Add AWS WorkMail to Google Workspace
To get all your emails from your Amazon WorkMail account into Gmail, you can use SysTools AWS Migration Software. This tool allows users to migrate all emails from the Amazon WorkMail Server mailbox to their G Suite account.
This expert IMAP to G Suite Migrator comes with multiple benefits, such as adding multiple user accounts, folder selection, delta migration, full migration reports, and much more. So, you get a complete package of multiple issues in one software. You can easily run this software on Mac or Windows machines of any version without having hardcore technical knowledge.
Steps to Add Amazon WorkMail to Google Workspace on Windows OS
- Install and run the professional software on your Windows machine.
- Next, select “IMAP” as the Source platform and “G Suite” as the Destination platform.
- Moving further, check the box beside the “email” option, and after that, select the checkbox for the Date Filter. Upon doing so, enter the preferred “To” and “From” timestamps in the appropriate fields.
- Then, choose your preferred IMAP server from the dropdown list. Select “Other” if you are operating with a different server that is not in the list.
- Upon doing so, provide Destination Admin Email, Service Account, and Certificate File information in the respective fields. Next, select the “Validate” button to validate all the permissions.
- Afterward, add users by either “Import Users” or the “Download Template” option in the Users Panel.
- Then, provide the “Source App Password” for the accounts you wish to migrate and click on the “Validate” button.
- Finally, from the top-right corner of the software interface, click on the “Start Migration” button.
This is the stepwise procedure to add your Amazon WorkMail to a G Suite account on a Windows OS machine. Further in the article, we have also shared the step-by-step guide to migrate your AWS data to Gmail on a Mac OS machine.
Complete Guide to Migrate Amazon WorkMail to Gmail on Mac OS
Top-in-class software to migrate AWS WorkMail emails to Gmail accounts. This tool supports all IMAP servers/domains to import emails. Follow the steps below for a successful migration:
For environments utilizing macOS hardware, the utility provides native support. Follow this execution protocol to ensure seamless data movement.
Step 1: Initialization & Validation
Download and launch the SysTools AWS WorkMail Migration Utility for Mac. Review the prerequisite checklist and click Continue.
Step 2: Source & Destination Configuration
Select Amazon WorkMail as the source platform and validate the administrative credentials. Next, select G Suite / Gmail as the destination platform and authenticate the target tenant.
Step 3: Concurrent User Mapping
To optimize network bandwidth, map multiple AWS WorkMail user accounts to their respective Google Workspace destinations. Click Add to queue concurrent migrations.
Step 4: Execute Data Movement
Apply any necessary Date or Folder filters. If this is the final DNS cutover, enable Delta Migration to sync only newly arrived data. Finally, click Start Migration to execute the transfer.
Finally, the emails of Amazon WorkMail are saved on the Gmail email account. These are basic steps for an AWS WorkMail to Google Workspace migration. You can explore the free demo version of this tool for more details.
Summing Up
In this article, we discussed the step-by-step guide to easily add AWS WorkMail to a Google Workspace/G Suite/Gmail account. Because there is no direct solution available to perform the same task. So, all of you must use the above workarounds to migrate Amazon WorkMail email to a G Suite account. This tool is best in terms of providing accurate results without data loss or any modification.
Common Questions Users Asked
Q – How can I migrate AWS emails from the last 2 years to Gmail with this tool?
For migrating only specific emails, this tool offers a date filter option that allows you to set the date range that is required to transfer. After setting the date range in the field, the software will only migrate those AWS emails that fall into that category.
Q- How do I migrate from AWS WorkMail to a Gmail Account?
- Download the tool and install it properly.
- Launch it, and follow the prerequisites as asked.
- Enter the AWS login credentials and validate them.
- Select Gmail as the target account and validate the user details.
- After that, choose the mailbox folders and date filters.
- Finally, click on the Start Migration button to add AWS WorkMail to Gmail.
Q- What clients can I use to access Amazon WorkMail?
However, there are several email clients that you can use to access AWS WorkMail, such as the Microsoft Outlook client on Windows and Mac OS X, and all mobile devices that support Windows, including the iPhone, iPad, Android, and Mac OS X. Support MS Exchange ActiveSync protocol, phone, etc. With these, you can use the Mac Mail application on Mac OS X to securely access Amazon WorkMail using your web browser.
Q- What is the mailbox storage limit in an Amazon WorkMail user account?
AWS WorkMail provides a total mailbox storage limit of 50 GB per user account to maintain your data.
