Steps for Backing Up the AOL User Emails in Mac OS

Following is a simple method to backup Mac AOL email accounts & export e-mails into MBOX, EML,EMLX, MSG and PST file types using SysTools Mac AOL Backup software.

Application Pre-Requisites

  • Use App password to sign in on tool if 2 step verification is enabled or Turn off 2 step verification. Read More
  • Turn on access for "Allow Apps that use Less Secure Sign in". Read More
  • Make sure “Use Unified Inbox Style option” is selected for smooth working of Include Folder option. Read More
STEP 1

Launch the software from the installed location or Go to Finder » SysTools Mac AOL Backup.

SysTools Mac AOL Backup
STEP 2

Fill Credentials

Enter AOL credentials by entering its respective email address and password and then click on the Login button.

* Note: SysTools Mac AOL Backup offers backup for Three domain accounts (@aol.com, @aim.com,@verizon.net).

Fill Credentials
STEP 3

On the next menu select the file format in which the backup would be created. The Following options are available:

Email Format
STEP 4

Select the radio button corresponding to "PST" labeled text.

Backup AOL Mail to PST
STEP 5

Check the checkBox beside "Apply Advance Setting" & Click on "Setting" button to apply customized filters

Apply Advance Setting
STEP 6

Next Advance Setting Window will Open. Apply Filters as per your need.

  • Select Date Filter: This includes the date filter including the From and To constraints to define the start and end date respectively.
  • Apply Delete After Download: It allows to delete data from AOL Web Mail once data downloaded successfully.
  • Select Folder: To Apply Folder Filter
    • Include Folder: This option is to backup only the selected Mailbox (one or more email folders can be added).
    • Exclude Sent: In case don't want to backup sent items, one can exclude using this option.
    • Exclude Trash: In case don't want to backup items in trash, one can exclude using this option.

Click "OK" button. To apply filter.

PST3

Note* While using Include Folder option, change the Inbox Style to Use Unified Inbox Stylefrom AOL settings.

Unified Inbox Style
STEP 7

Click on the "Browse" button to browse the final destination for the backup process. By Default, software choose "/Users/Mac/Desktop" Path.

PST4
STEP 8

Navigate and select the destination and click on "OK" button.

PST5
STEP 9

Click on the "Start Backup" button.

PST6

The software will now start the process.

PST7

Incremental Backup:" Incremental Backup Option will only download new items that are not backed up earlier. Choose Yes, if you have already taken backup once using this software & want to skip old items that are already backed up.

PST-8

STEP 10

The process will be completed as shown below:

PST8

Click on the "View Report" button.


PST9

In the Window opened, select the Export Report folder and Open the CSV file.

PST10

Generated report contains Source Account, Folder Path, Mail, Fail Count, Status

PST11
STEP 11

You can view final Backup PST file at the destination location, As shown below:

PST12
STEP 12

To Open PST files on Mac OS, Run MS Outlook for Mac. Navigate to File tab and click on Import option.

PST13
STEP 13

Here, select Outlook Data File (.pst or .olm) and click right arrow to continue as shown below

PST-14

Here, select Outlook for Windows Data File(.pst) option and click on Continue.

PST14
STEP 14

Search the PST file which you want to import and click Import button.

PST15
STEP 15

The import process starts importing PST file to Outlook

PST-16

When the import process completes, click Done.

PST16
STEP 16

In the left pane, the mailbox with the name of PST file will be shown as follows:

PST17
STEP 4

Select the radio button corresponding to "MBOX" labeled text.

Backup AOL Mail to MBOX
STEP 5

Check the checkBox beside "Apply Advance Setting" & Click on "Setting" button to apply customized filters

Apply Advance Setting
STEP 6

Next Advance Setting Window will Open. Apply Filters as per your need.

  • Select Date Filter: This includes the date filter including the From and To constraints to define the start and end date respectively.
  • Apply Delete After Download: It allows to delete data from AOL Web Mail once data downloaded successfully.
  • Select Folder: To Apply Folder Filter
    • Include Folder: This option is to backup only the selected Mailbox (one or more email folders can be added).
    • Exclude Sent: In case don't want to backup sent items, one can exclude using this option.
    • Exclude Trash: In case don't want to backup items in trash, one can exclude using this option.

Click "OK" button. To apply filter.

MBOX3

Note* While using Include Folder option, change the Inbox Style to Use Unified Inbox Stylefrom AOL settings.

Unified Inbox Style
STEP 7

Click on the "Browse" button to browse the final destination for the backup process. By Default, software choose "/Users/Mac/Desktop" Path.

MBOX4
STEP 8

Navigate and select the destination and click on "OK" button.

MBOX5
STEP 9

Click on the "Start Backup" button.

MBOX6

The software will now start the process.

MBOX7

Incremental Backup:" Incremental Backup Option will only download new items that are not backed up earlier. Choose Yes, if you have already taken backup once using this software & want to skip old items that are already backed up.

MBOX-8
STEP 10

The process will be completed as shown below:

MBOX8

Click on the "View Report" button.


MBOX9

In the Window opened, select the Export Report folder and Open the CSV file.

MBOX10

Generated report contains Source Account, Folder Path, Mail, Fail Count, Status

MBOX11
STEP 11

You can view final Backup mbox file at the destination location, As shown below:

MBOX12
STEP 12

To Open MBOX files on Mac OS, Run Apple Mail. Navigate to File tab and click on Import option.

MBOX13
STEP 13

An Import wizard will appear in which you have to select Files in MBOX format option and click on Continue button

MBOX14

STEP 14

Move towards the location where the source MBOX file is stored, select it, and then click on Choose button

MBOX15

Select files to import from the list of Items to Import

MBOX15-1
STEP 15

Import window pop-up with a message that will indicate the path, where imported mailbox file is placed with its respective name. Click on Done to proceed

MBOX16

STEP 16

Finally, you will be able to view all the emails of MBOX file that is imported by you in Apple Mail

MBOX17
STEP 4

Select the radio button corresponding to "MSG" labeled text.

Backup AOL Mail to MSG
STEP 5

Check the checkBox beside "Apply Advance Setting" & Click on "Setting" button to apply customized filters

Apply Advance Setting
STEP 6

Next Advance Setting Window will Open. Apply Filters as per your need.

  • Select Date Filter: This includes the date filter including the From and To constraints to define the start and end date respectively.
  • Apply Delete After Download: It allows to delete data from AOL Web Mail once data downloaded successfully.
  • Select Folder: To Apply Folder Filter
    • Include Folder: This option is to backup only the selected Mailbox (one or more email folders can be added).
    • Exclude Sent: In case don't want to backup sent items, one can exclude using this option.
    • Exclude Trash: In case don't want to backup items in trash, one can exclude using this option.

Click "OK" button. To apply filter.

MSG3

Note* While using Include Folder option, change the Inbox Style to Use Unified Inbox Stylefrom AOL settings.

Unified Inbox Style
STEP 7

Apply Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.

MSG4
STEP 8

Next Click on the "Browse" button to browse the final destination for the backup process. By Default, software choose "/Users/Mac/Desktop" Path.

MSG5
STEP 9

Navigate and select the destination and click on "OK" button.

MSG5-1
STEP 9


Click on the "Start Backup" button.

MSG6
STEP 10

The software will now start the process.

MSG7

Incremental Backup:" Incremental Backup Option will only download new items that are not backed up earlier. Choose Yes, if you have already taken backup once using this software & want to skip old items that are already backed up.

MSG8
STEP 11

The backup process completes as below window popup. Click "Ok" button.

MSG9

Click on the "View Report" button.

MSG10
STEP 12

Generated report contains Source Account, Folder Path, Mail, Fail Count, Status

MSG11
STEP 13

You can view final converted files at the destination location, As shown below:

MSG12
STEP 4

Select the radio button corresponding to "EML" labeled text.

Backup AOL Mail to EML
STEP 5

Check the checkBox beside "Apply Advance Setting" & Click on "Setting" button to apply customized filters

Apply Advance Setting
STEP 6

Next Advance Setting Window will Open. Apply Filters as per your need.

  • Select Date Filter: This includes the date filter including the From and To constraints to define the start and end date respectively.
  • Apply Delete After Download: It allows to delete data from AOL Web Mail once data downloaded successfully.
  • Select Folder: To Apply Folder Filter
    • Include Folder: This option is to backup only the selected Mailbox (one or more email folders can be added).
    • Exclude Sent: In case don't want to backup sent items, one can exclude using this option.
    • Exclude Trash: In case don't want to backup items in trash, one can exclude using this option.

Click "OK" button. To apply filter.

EML3

Note* While using Include Folder option, change the Inbox Style to Use Unified Inbox Stylefrom AOL settings.

Unified Inbox Style
STEP 7

Apply Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.

EML4
STEP 8

Next Click on the "Browse" button to browse the final destination for the backup process. By Default, software choose "/Users/Mac/Desktop" Path.

EML5
STEP 9

Navigate and select the destination and click on "OK" button.

EML5-1
STEP 10

Click on the "Start Backup" button.

EML6
STEP 11

The software will now start the process.

EML7

Incremental Backup:" Incremental Backup Option will only download new items that are not backed up earlier. Choose Yes, if you have already taken backup once using this software & want to skip old items that are already backed up.

EML8
STEP 12

Once backup process completes, below window popup. Click "Ok" button.

EML9

Click on the "View Report" button.

EML10
STEP 13

Generated report contains Source Account, Folder Path, Mail Count, Fail Count, Status

EML11
STEP 14

You can view final converted files at the destination location, As shown below:

EML12
STEP 15

Double click the .eml file to open the mail in Apple mail

EML13
STEP 4

Select the radio button corresponding to "EMLX" labeled text.

Backup AOL Mail to EMLX
STEP 5

Check the checkBox beside "Apply Advance Setting" & Click on "Setting" button to apply customized filters

Apply Advance Setting
STEP 6

Next Advance Setting Window will Open. Apply Filters as per your need.

  • Select Date Filter: This includes the date filter including the From and To constraints to define the start and end date respectively.
  • Apply Delete After Download: It allows to delete data from AOL Web Mail once data downloaded successfully.
  • Select Folder: To Apply Folder Filter
    • Include Folder: This option is to backup only the selected Mailbox (one or more email folders can be added).
    • Exclude Sent: In case don't want to backup sent items, one can exclude using this option.
    • Exclude Trash: In case don't want to backup items in trash, one can exclude using this option.

Click "OK" button. To apply filter.

EMLX3

Note* While using Include Folder option, change the Inbox Style to Use Unified Inbox Stylefrom AOL settings.

Unified Inbox Style
STEP 7

Apply Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.

EMLX4
STEP 8

Next Click on the "Browse" button to browse the final destination for the backup process. By Default, software choose "/Users/Mac/Desktop" Path.

EMLX5
STEP 9

Navigate and select the destination and click on "OK" button.

EMLX5-1
STEP 10

Click on the "Start Backup" button.

EMLX6
STEP 11

The software will now start the process.

EMLX7

Incremental Backup:" Incremental Backup Option will only download new items that are not backed up earlier. Choose Yes, if you have already taken backup once using this software & want to skip old items that are already backed up.

EMLX8
STEP 12

Once backup process completes, below window popup. Click "Ok" button.

EMLX9

Click on the "View Report" button.

EMLX10
STEP 13

Generated report contains Source Account, Folder Path, Mail Count, Fail Count, Status

EMLX11
STEP 14

You can view final converted files at the destination location, As shown below:

EMLX12
STEP 15

Double click the .eml file to open the mail in Apple mail

EMLX13